RESIGNATI

ON
LETTER
 Resignation Letter
A resignation letter - is a letter formally
advising your employer that you are leaving
your job. A resignation letter can help you
maintain positive relationship with your
employer, while paving the way for you to
move on.
 Principles Involved
1. State the reason for resigning.
2. Make clear the definite date
when the resignation is to be
effective.
3. State a note of appreciation,
regret, or both.
Some Points for Consideration
1. The resignation letter is
delivered at least two weeks
before the date of leaving.
2. Sarcastic or belittling
statements have no place in a
resignation letter.
0 When writing a resignation letter, it's
important to keep your resignation letter
as simple, brief, and focused as possible.
It should also be positive.

0 This letter will be included in your

employment file and could be shared
with potential future employers;
therefore, it should be professional and
polite.
What to Include in Your Resignation Letter

0The fact that you are leaving and date

when your resignation is effective.
0Thanks to your employer for the
opportunities you have had during your
employment.
0It's usually better to resign in person,
then follow up with a formal
resignation letter.
 Resignation Letter Writing Tips
0 When you are resigning from
employment, it's proper protocol to
provide your employer with a formal
resignation letter for your employee file.
0 A resignation letter should be simple,
brief, focused, and to the point.
0 Simply provide information on when you
are leaving and let the employer know
you appreciate your time with the
company.
 Sample Resignation Letter
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email
Date
Name
Title
Organization
Address
City, State, Zip Code
Dear Mr./Ms. Last Name:
I would like to inform you that I am resigning from
my position as Account Executive for the Smith
Agency, effective August 1.
Thank you for the opportunities for professional and
personal development that you have provided me
during the last five years. I have enjoyed working for
the agency and appreciate the support provided me
during my tenure with the company.
If I can be of any help during this transition, please
let me know.
Sincerely,
Your Signature
Your Typed Name
 Resignation Letter Format

First Last Name

Address
City, State, Zip Code
Phone Number
Email Address
Date

Name
Title
Organization
Address
City, State, Zip Code
Salutation
Dear Mr./Ms. Last Name,
First Paragraph
Your letter should say that you are resigning
and state when your resignation is effective.
Middle Paragraph
The next (optional) section of your
resignation letter should thank your
employer for the opportunities you have
had during your employment with the
company.
Final Paragraph
Conclude your resignation letter (also
optional) by offering to assist with the
transition.
Close
Respectfully yours,
Signature
Handwritten Signature
Typed Signature
 Sample Resignation Letter
#1
This example is a very general letter that you can produce for any
employer.

Today’s Date

Your Boss's Name

Boss's Title
Company Name

Dear __________:

Please accept this letter of resignation from the position

of [your title], effective two weeks from today. My last day
at [name of company] will be [date].
If there are any exit procedures that I
need to be aware of in terms of
technical devices or anything else,
please let me know.

Sincerely,

Your signature
Your typed name
 Sample Resignation Letter #2

Today’s Date

Your Boss's Name

Boss's Title
Company Name

Dear ________:

It is with deep regret that I give you my formal notice of

resignation as [your title] at [company name]. My last
working day will be [date].

I have accepted a position with another company that will

further my growth and development in my career. I have
enjoyed working at (company name) and will miss my
colleagues here, however, this new position will challenge
my growth and further my career.
I appreciate the professional development and growth
from [company name], and in particular from you. Your
mentoring support has encouraged me and I hope that
we will continue our relationship as I move forward in
my career.

I wish you and [company name] continued growth and

success in the future.

Sincerely,

Your signature
Your typed name