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Understanding FS - Prof. Avanti Sathe
Understanding FS - Prof. Avanti Sathe
4 4. Numericals
Source Documents:
The origin of a transaction is derived from the source document.
Such ‘Source Documents’ are:
Cash Memo
Invoice or Bill
Receipt
Debit Note
Credit Note
Pay-in-slip
Cheque
Vouchers
Illustration 2
If the total asses of a business are Rs.5,60,000 and capital is Rs.4,00,000,
calculate liabilities.
Solution
Assets = Capital + Liabilities
Liabilities = Assets – Capital
Assets – Capital = Liabilities
Rs. 5,60,000 – Rs. 4,00,000 = Rs. 1,60,000
Ledger:
Ledger is a book which contains all the accounts whether personal, real or nominal, which are first entered in
journal.
Ledger is a principal or main book which contains all the accounts in which the transactions recorded in the books
of original entry are transferred.
Ledger is also called the ‘Book of Final Entry’ or ‘Book of Secondary Entry’, because the transactions are finally
incorporated in the Ledger.
In case, there is a difference, one has to check the correctness of the balances brought forward from the respective
accounts.
Trial balance can be prepared in any date provided accounts are balanced.
Definition:
“Trial balance is a statement, prepared with the debit and credit balances of ledger accounts to test the arithmetical
accuracy of the books” – J.R. Batliboi.
Objectives:
The objectives of preparing a trial balance are:
To check the arithmetical accuracy of the ledger accounts.
To locate the errors.
To facilitate the preparation of final accounts.
Methods
A trial balance can be prepared in the following methods:
i. The Total Method : According to this method, the total amount of the debit side of the ledger accounts and the
total amount of the credit side of the ledger accounts are recorded.
ii. The Balance Method : In this method, only the balances of an account either debit or credit, as the case may be,
are recorded against their respective accounts.
The balance method is more widely used, as it supplies ready figures for preparing the final accounts.
1. Balance Sheet– A balance sheet depicts the value of economic resources controlled by an enterprise, as well as
the liquidity and solvency of an enterprise. This is used to estimate the ability of the enterprise in meeting its
financial commitments.
2. Statement of Profit and Loss- Portrays the outcome of the functioning of the organization.
3. Cash Flow Statement– Outlines the way of determination of income, as well as its usage.
4. Statement of changes in equity, if applicable;
5. Notes and Schedules– Provides supplementary information explaining different modules of financial
statements. A few examples can be risks and uncertainties affecting an enterprise, accounting policies etc.
Schedule III of the Companies Act, 2013 provides the manner in which every company registered under the Act shall
prepare its Statement of Profit and Loss, Balance Sheet and Notes to the financial statements
For Example: when the entity deals with various suppliers and customers, each of the suppliers and
customers will be a separate account.
An account may be related to things which can be tangible as well as intangible. For example – land,
building, furniture, etc. are things.
For example – Rajesh and Suresh trading Co., Charitable trusts, XYZ Bank Ltd, C company Ltd,
etc.
For Example – Goods sold to Suresh. In this transaction, Suresh is a personal account as being a
natural person. His account will be debited in the entry as the receiver.
For Example – Furniture purchased by an entity in cash. Debit furniture A/c and credit cash A/c.
For Example – Salary paid to employees of the entity. Salary A/c will be debited when the
expenses are incurred. Whereas, when an entity receives any interest, discount, etc. these are
credited whenever these are received by the entity.
Illustration 2
Aug. 24, 2021: Received cash from Priya Rs. 25,000
Date Particulars L.F. Debit(Rs.) Credit (Rs.)
24/08/21 Cash A/c………………………………………….Dr. 25,000
To Priya A/c 25,000
(Being cash received from Priya)
Illustration - 4
Mar. 30, 2021: Bought goods for cash Rs. 80,000
Date Particulars L.F. Debit(Rs.) Credit (Rs.)
30/03/21 Purchase A/c…………………………………….Dr. 80,000
To Cash A/c 80,000
(Being goods purchased for cash)
Illustration - 6
Oct. 16, 2021: Sold goods to Mayuri on credit Rs. 60,000
Date Particulars L.F. Debit(Rs.) Credit (Rs.)
06/10/21 Mayuri A/c…………………………………….Dr. 60,000
To Sales A/c 60,000
(Being goods sold on credit)
Illustration – 8
Nov. 06, 2021: Goods returned by Mayuri Rs.6000
Date Particulars L.F. Debit(Rs.) Credit (Rs.)
06/11/21 Sales Return A/c…………………………….Dr. 6,000
To Mayuri A/c 6,000
(Being goods returned by Mayuri)
Illustration – 10
Nov. 04, 2021: Paid salaries Rs.65000
Date Particulars L.F. Debit(Rs.) Credit (Rs.)
04/11/21 Salaries A/c…………………………….Dr. 65,000
To Cash A/c 65,000
(Being Salary paid)
Illustration – 12
Dec. 25, 2021: Rent paid by cheque Rs. 15000
Ledger Posting
Posting means grouping of all the transactions relating to a particular
account at one place.
It is necessary to post all the journal entries into various accounts in the
ledger.
It helps us to know the net effect of various transactions during a given
period on a particular account.
Prof. Avanti Sathe
Format of Ledger
Ledger Posting
Posting means grouping of all the transactions relating to a
particular account at one place.
It is necessary to post all the journal entries into various accounts
in the ledger.
It helps us to know the net effect of various transactions during a
given period on a particular account.
Prof. Avanti Sathe
Example1: Mr. Ram started business with cash Rs. 500000 on 01/04/2021
Dr. Cash A/c Cr.
Date Particulars J.F. Amt. (Rs.) Date Particulars J.F. Amt. (Rs.)
Example: On May 10, 2021 Cash Sales Rs. 10000, Cash received from Shina
Rs. 5000 and commission earned Rs. 2500.
Significance of balancing
There are three possibilities while balancing an account during a given period. It may be a debit
balance or a credit balance or a nil balance depending upon the debit total and the credit total.
Debit Balance : The excess of debit total over the credit total is called the debit balance.
Credit Balance : The excess of credit total over the debit total is called the credit balance.
Nil Balance : When the total of debits and credits are equal, it is closed by merely writing the
total on both the sides.
Points to be noted :
i. Date on which trial balance is prepared should be mentioned at the top.
ii. Name of Account column contains the list of all ledger accounts.
iii. Ledger folio of the respective account is entered in the next column.
iv. In the debit column, debit balance of the respective account is entered.
v. Credit balance of the respective account is written in the credit column.
vi. The last two columns are totalled at the end.
Trial
•Expenses (Carriage Inward, on mortgage etc.)
Freight, Rents, rebates and •Sundry Creditors
rates, Salary, Commission •Reserve fund, general
etc.) reserve, provision for
Balance •Purchases
•Losses (Depreciation, Return
inwards, Profit and loss A/c
(Dr.), Bad debts etc.)
depreciation,
Accumulated depreciation
etc.,
•Sales
Gains (Discount received,
Return Outwards, Bad debts
recovered, Profit and loss
A/c (Cr) etc.)