Family

Disaster
Preparedness
LGU DP Journal

Nicolette Mae Amon- DILG Region 1

Local Government Units (LGUs) are
mandated in Republic Act (RA) 10121
or the Philippine Disaster Risk
Reduction and Management Act of
2010 to

ensure the safety and

resiliency of communities
to face the challenges of disasters
 AVP Screenshots

Ronald V. Punio, SWO-III/Provincial Link-Ilocos Norte

 L!STONG
PAMILYANG
PILIPINO
 L!STONG PAMILYANG PILIPINO
• L!STONG Pamilyang Pilipino is one of the programs
under Operation L!STO, an advocacy program of the
DILG in disaster preparedness.
• It is a joint undertaking of the DILG and the DSWD.
Objectives of L!STONG Pamilyang Pilipino

• The program aims to strengthen community-

based disaster risk reduction to the most
vulnerable communities and households in
the Philippines, particularly the 4Ps
beneficiaries
Objectives of L!STONG Pamilyang Pilipino
• Specifically, it aims to:
• Support the CCT Program of the DSWD through tapping
DILG personnel or representatives as resource speakers
during Family Development Sessions;
• Encourage CCT beneficiaries to observe disaster family
preparedness and planning at home;
• Produce Disaster Family Action Plans;
• Encourage CCT families to practice being alert and ready
(L!STO)
 FOLLOW-THROUGH OF OPERATION L!STO
AS AN ADVOCACY PROGRAM

L!STO II

L!STONG PAMILYANG
Deepening Capacity
PILIPINO

INPUTS
POOL OF STANDARD IEC
POLICY EXPERTS
PROFILING PARTNERSHIP
MATERIAL

INCIDENT COMMAND
ADVOCACY
SYSTEM

LL
ACTIVITIES

I
DR
DR
LLI

COMMUNITY- CONTINGENCY DEVELOPING CHANGING

DRILL PLANNING
BASED DRRM SKILLS BEHAVIOR

Enhanced level of
Family Awareness
OUTPUTS

and Preparedness
Framework
• Developing Skill and Awareness

 Establish/Encourage families to observe Family

H.O.U.R .(Home Operations for Unified Response

• Changing Behavior (Making Planning and

Preparedness a Habit)

 Incorporate the IEC material in the Module 3 of

DSWD’s Family Development Sessions for 4Ps
beneficiaries
Status of the Program
Creating Listo Families
Enhanced level of Family
Awareness and
Preparedness

1st Phase 2nd Phase

Development 3rd Phase
of Advocacy Establishing Soft
Nationwide
Materials Partnership Launching
Roll-Out
and Pilot Run
Distribution of the Gabay
at Mapa to
all CCT Beneficiaries and
Monitoring and Evaluation

Done
To be conducted/ To be Accomplished
 WHAT HAS BEEN DONE?
 Conducted various Consultation and Pretesting to:
 4ps beneficiaries (Llorente, Eastern Samar)
PDRRMOs (DRRMO Conference)
 MLGOO (MLGOO Convention)

 Pilot Run Conducted in Marikina City

Brgy. Tumana, Marikina City
Brgy. Malanday, Marikina City
National Launching of the Listong Pamilyang Pilipino (April 25,
Royce Hotel, Clark, Pampanga)
 WHAT HAS BEEN DONE?
 Signed Memorandum of Agreement between DILG and
DSWD
1. Joint review and revision of the prescribed modules (FDS
Module 3) to include topics/sessions on community based
disaster risk reduction and disaster preparedness actions
along the Operation Listo Framework
2. Invitation of DILG personnel, representatives or partners as
resource speakers on disaster awareness and preparedness
during FDS
3. DILG to develop relevant materials aimed at advertising
households in formulating their own individual disaster
plans
WHAT HAS BEEN DONE?
 Drafted the Joint Memorandum Circular
• 5.2.1 The DSWD, specifically its local counterparts for the FDS
implementation, the Municipal Links, shall serve as the facilitator and
convener of the FDS in the priority areas and the local Social Welfare
and Development Officers to other non-Pantawid beneficiaries. In the
absence or shortage of an identified resource person, the City/
Municipal Links, Social Welfare Officer 3 and the Regional Family
Development Session (FDS) Focals can act as the resource persons
thus, ensuring the proper implementation of the FDS. The C/MLs, as
Secretariat of the FDS Team, shall be the one to coordinate with the
team members about the planning, and conduct of all the FDS,
including sessions on L!sto. C/MLs shall create and strengthen the
FDS Team at the local level, including the local DILG staff as
members
WHAT HAS BEEN DONE?
 Drafted the Joint Memorandum Circular
• 5.2.2 The DSWD, together with the DILG, shall plan on the
implementation of the FDS Session including the schedule,
extent or clustering of the beneficiaries, and procurement of
the materials with the LGU.
• 5.2.3 The DSWD, together with the DILG, shall strengthen
the capacity of the field implementers specifically the
City/Municipal Link through the conduct of trainings and
seminars on Disaster.
WHAT HAS BEEN DONE?
 All IEC Materials are ready
Audio Visual Presentations (Teaser and Full
Video) are done
10,360 copies of Gabay at Mapa ready for
reproduction (to be distributed to 4Ps
beneficiaries in the provinces in the Eastern
Seaboard in Regions IV-A and V)

 Session Guide and Module has been revised

WHAT NEEDS TO BE DONE?
Signing of the Joint Memorandum Circular for the
implementation of Listong Pamilyang Pilipino in the
Family Development Sessions of DSWD
 Dissemination of the JMC to all concerned (DILG,
LGUs, DSWD, DRRMOs)
 Nationwide Roll-Out of the Gabay at Mapa para sa
Listong Pamilyang Pilipino in the Family Development
Session of DSWD
Monitoring and Evaluation of the Program
 GABAY AT MAPA

www.lga.gov.ph
Thank you!
Barangay Evacuation Preparedness

Actions that should be undertaken by the

BDRRMC to facilitate the families in
creating their emergency plans
 1. Vulnerability
and Capacity
Assessment
10. Rehearsals

2. Contingency
Planning

9. Public
Education and
Training
3. Institutional
Structure

8. Response
Mechanism
4. Warning and
Communication
System

7. Resource Based

5. Evacuation
6. Information Procedures
System
1. Vulnerability
and Capacity
Assessment
1. Vulnerability and Capacity Assessment

Why is vulnerability assessment critical to preparedness?

It serves as the starting point in determining the type of plans that should be
developed as part of disaster preparedness strategy.

Type Vulnerability Capacity

Physical Unsafe location? Safe location?
Social Unsafe population? Safe population?
Economic Unsafe resources? Safe resources?
Cultural Unsafe beliefs? Safe strategies?
1. Vulnerability
and Capacity
Assessment

2. Contingency
Planning
2. Contingency Planning

A contingency plan must be based from the risk and resource information gathered from the community. It must be
hazard and area specific.

BARANGAY PROFILE
Barangay: ___________________________________________

As of ___________________________________________

# of
# of # of # of 4Ps # of Senior
Purok # of Families # of PWDs Pregnant
Households Individuals Member Citizens
Women

5
TOTAL
 TIMELINING/HISTORICAL CALENDAR

Year Disaster Effect (Community, Vulnerable groups, Economic, Challenges and Lessons
Institutional, Environment, Household) learned
 CONTINGENCY PLAN
(Simplified Format)
Type of Specific Materials Responsible
Stages Activity Strategies Timeframe
Hazard Objectives Needed Person/Dept.

Prevention

Mitigation

Preparedness and
Response

Recovery and
Rehabilitation
1. Vulnerability
and Capacity
Assessment

2. Contingency
Planning

3. Institutional
Structure
3. Institutional Structure

Vertica
National and
local Support of I/NGO
authorities

l
National
Horizontal Coordination government

Focal Point
Coordinating
mechanism
 BDRRMC ORGANIZATIONAL STRUCTURE
BDC-BDRRMC CHAIRMAN

Warning Task Communication Evacuation Task Transportation Security Task Medical/First Relief Task
Unit Task Unit Unit Task Unit Unit Aid Task Unit Unit

CHAIR 1

1
MEMBERS

2
3
4

1
2
3
4
VOLUNTEERS

5
6
7
8
9
10
1. Vulnerability
and Capacity
Assessment

2. Contingency
Planning

3. Institutional
Structure

4. Warning and
Communication
System
4. Warning and Communication System

Early Warning System and Communication Protocol are important

components of disaster preparedness. Early warning must stem from the
official sources which are: PAGASA and PHIVOLCS

Warnin Criteria Interpretation Required Action

g level
0 No rain Normal Normal community activities

1 Rain at 1-2.5 mm per hour Alert stage Monitoring of river condition

and rainfall
2 Rain at 2.5 - 4 mm per hour Preparedness stage BDCC and community are
preparing for evacuation
3 Rain at 4 – 5.5 mm per hour Evacuation stage Evacuation movement
Community Based Early Warning
Systems (CBEWS)

Early Warning System is designed to

give forewarning of the likelihood of
calamity occurrence in order to save
lives and property.
1. Vulnerability
and Capacity
Assessment

2. Contingency
Planning

3. Institutional
Structure

4. Warning and
Communication
System

5. Evacuation
Procedures
5. Evacuation Procedures

Recommnended Evacuation Planning Procedures

1. Organize evacuation team
2. Identification of at-risk population
3. Establish coordinating arrangements for relief and other emergency support
4. Establish selection criteria of safe evacuation centers
5. Prepare evacuation plan at community level
6. Establish safe evacuation route
7. Come up with Evacuation Plan B and Plan C as options in case Plan A fails

Types of Evacuation Movement

8. Voluntary Evacuation for the indirect victims
9. Pre-emptive Evacuation
10. Forced Evacuation in the High Risk Zone
 EVACUATION CENTERS BASIC FACILITIES
INVENTORY
Identified Capacity (No. of rooms, # of Bathing
# of Latrine/CR
Safe open space, facilities that Area Cooking
Evacuatio can accommodate the # # # # Counter
n Centers IDPs) Male Female Male Female
ered Court, Residences and Commercial
gs
 PRE-ASSIGNED EVACUATION CENTERS, CAMP MANAGERS AND
FAMILIES
Identified Safe Capacity (No. of rooms, open
Evacuation spaces and facilities that can Assigned Camp No. of families Purok/Zone of
Centers accommodate IDPs) Manager assigned in EC Origin
nter, Covered Court, Residences and Commercial
Buildings
 COMPREHENSIVE SAFE EVACUATION ROUTE PLAN
Point of Evacuation Evacuation Vehicle
Pick-up Point Route
Origin/Location Destination In-charge (If applicable)

* Assigned individual who is * Assigned vehicle with its

* Assigned area where vehicle's
* Priority area for Evacuation's
will pick-up Evacuees to its
location
assigned Ecs
* Assigned IDPs must take the right *Whether riding in vehicles or on foot,
responsible for the evacuation corresponding driver must have
vehicle to bring them to the evacuees must follow evacuation
procedure from pick-up point to at the list of IDPs who will be
assigned Ecs route plan for safety and accounting
destination riding the vehicle for proper
accounting
 1. Vulnerability
and Capacity
Assessment

2. Contingency
Planning

3. Institutional
Structure

4. Warning and
Communication
System

5. Evacuation
6. Information Procedures
System
6. Information System

Ensuring appropriate information system; stimulating

information sharing/exchange system with each group, agencies
in the emergency environment and between organization and
the public.

Information system involves media relations, reporting and

information management. It is to ensure that the right
information is released to the public i.e. media, so as not to
cause chaos and panic especially among the affected population.
It also entails appropriate reporting and a robust information
management system.
 1. Vulnerability
and Capacity
Assessment

2. Contingency
Planning

3. Institutional
Structure

4. Warning and
Communication
System

7. Resource Based

5. Evacuation
6. Information Procedures
System
7. Resource Based

Resource requirements needed for disaster preparedness depending on the type of

disaster. The plan anticipates considering the following element:

• Establishment of a Disaster Operation Center

• Funding support to disaster preparedness i.e. for studies/researches, capacity
building, public awareness
• Funding support to disaster response or disaster relief funding i.e. contingency
fund for items not easily stockpiled
• Mechanism for aid coordination i.e. means to ensure coordinated, useful and
timely response from outsiders
• Stockpiling
• Record keeping
• Reporting
 1. Vulnerability
and Capacity
Assessment

2. Contingency
Planning

3. Institutional
Structure

8. Response
Mechanism and
Referral pathway
4. Warning and
Communication
System

7. Resource Based

5. Evacuation
6. Information Procedures
System
8. Response Mechanism • Evacuation
• Transportation
Appropriate response mechanism is • Relief
another important component of • Psycho-Social Care
disaster preparedness. This is done at • Security
municipal, provincial and national • Communication and Information
levels. Mainly these are mandated • Media Relations
tasks of concerned government • Price monitoring and control
agencies. Non-government • Water Sanitation Health and
organizations also contribute to Nutrition
disaster response. It generally entails • Logistics Management
the following: • Search Rescue and Retrieval
• Legislative support
• Engineering
• Livelihood
 1. Vulnerability
and Capacity
Assessment

2. Contingency
Planning

9. Public
Education and
Training
3. Institutional
Structure

8. Response
Mechanism and
Referral pathway
4. Warning and
Communication
System

7. Resource Based

5. Evacuation
6. Information Procedures
System
9. Public Education and Training

The disaster preparedness planning process will only be effective if the

ultimate beneficiaries know what to do in times of disasters and know what
to expect. For this reason, an essential part of the disaster preparedness plan
is the education of those who may be threatened by disaster. Public education
and training is important to ensure that communities are prepared for
disasters. These would include:

• Public education in school i.e. Course Curriculum Development, Teachers

Manual Development and Training
• Special Training Courses i.e. Warning System, Communication Protocol and
Evacuation Procedures; Risk and Resource Mapping; Contingency Planning
• Extension Programs with NGOs, NSTP, etc. i.e. community organizing
 1. Vulnerability
and Capacity
Assessment
10. Rehearsals

2. Contingency
Planning

9. Public
Education and
Training
3. Institutional
Structure

8. Response
Mechanism and
Referral pathway
4. Warning and
Communication
System

7. Resource Based

5. Evacuation
6. Information Procedures
System
10. Rehearsals

Public rehearsal must be must be conducted system-wide and

taken seriously. Meaning all the components which will be
involved in a real disaster situation (contingency plan) from the
national down to local authorities must be rehearsed.

Drills will re-emphasize the points made in the training and test
system as a whole. It is also a way to keep plans abreast and
updated, especially during extended period without a disaster.
The Tales of Disaster
Family Preparedness
Family Emergency Plan

• Emergency planning begins at home.

Ensure that your family has a plan in case
of an emergency/disaster.

• It is best to sit down together before an

emergency happens and decide how you
will get in contact with one another,
where you will go and what you will do in
an emergency/disaster situation. Individuals are asked to do 2 important
things:

• Keep a copy of this plan in your disaster

supply kit or other safe place where you 1. Draft a family emergency plan
can easily access it in the event of a 2. Prepare a disaster supply kit “Go Kit”
disaster.
 Workshop
Small group: Divide the group into 4
Duration : 15 minutes
Materials needed: 1 manila paper and markers

1. Create a family emergency plan in one side and list down things that you need to prepare and
include in your family disaster supply kit on the other side. List as many as you can. Post the
output on the wall.
2. Distribute the Family Preparedness Assessment Form. Quickly go through the form and let the
groups roam around and validate output of Activity #1 by checking the items written in the
manila paper and see if they have perfectly listed down the items found in the FP Assessment
Form. Rate the level of family preparedness.

Group # ___
Family emergency plan Emergency survival kit “Go Kit”

1. 1.
2. 2.
3. 3.
Group # ___

Family emergency plan Emergency survival kit “Go Kit”

1. 1.
2. 2.
3. 3.
 The recommended tool in assessing the level of family preparedness

ASSESSMENT FORM
on Family Preparedness for Disaster/Emergency
Name of Family Head:
Age: Address:
Date of Training on
Family Preparedness:
FAMILY COMPOSITION:
Relationship to
Name of Members Age Health Condition
Family Head
 6 INDIVIDUAL FAMILY
During 3 Mos. During 3 Mos. 6 Mos.
READINESS Mos.
Training after
after MEMBER'S READINESS Training after after

1. with emergency survival kit 1.1 Family members are

wrapped in plastic ready at aware on the use of
all times consisting of: emergency survival kit
and ensure that this is
available and ready.
basic clothing
basic bedding
basic household items
for survival/security

medicines for
emergency
food for children/sick
member
2. with stockpile of food for at least
two days at all times:
rice
dried fish/sardines
milk ( for babies)
special food for sick
member
drinking water
3. with family emergency fund
4. with ready water in containers at
all times for use in case of fire
5. with established warning signal
2.1 Family members are aware on
use of stockpile and ensure
that this is available and ready.
3.1 Family is aware and observe
utilization of emergency fund
4.1 Family members are aware on
the use of ready water and
ensure that this is available
and ready at all times.
5.1 family members know the
warning signal and how they
will respond to this.
6. with established plan for 6.1 Family members know of
evacuation the evacuation plan and
their responsibilities relative
to this.

7. with designated place to 7.1 Family members know the

evacuate working animals designated place to
evacuate including animals.

8. with identified escape route 8.1 Family members know all

possible escape routes.

9. with safe lighting and cooking 9.1 Family members observe

facilities safe lighting and cooking
practices.

10. with directory of whom to 10.1 Family members know how

contact in time of emergency and whom to contact in time
placed in location known and of emergency.
accessible to members
11. with family preparedness session covering
the following:
11.1hazards on their areas, cause and
possible effect of the disaster.
11.2tasks and responsibilities to ensure
family safety and survival and have been
discussed and assigned to each member
11.3the spiritual dimension of disaster
preparedness
11.4location of evacuation! safe centers and
reaching these safely in shortest possible
time
11.5safety measures to be undertaken to
prevent and cope with stress
emergencies affecting the family
11.6resources they can tap and mobilize to
help them prepare and cope with
emergencies
11.7proper waste disposal, hygiene, and
sanitation to prevent emergencies in
disasters
11.8family disaster preparedness plan.
11.1.1 Family members know the hazards, the
disaster it might cause, and the effects on
them.
11.2.1 Family members know and practice their
assigned tasks and responsibilities.
11.3.1 Family members recognize the impact of
spiritual dimension of disaster
preparedness.
11.4.1 Family members know evacuation/safe
centers and how to reach these safety in
shortest possible time.
11.5.1 Family members know and practice safety
measures to prevent/cope with stress
emergencies.
11.6.1 Family members know the various
resources and how they can mobilize them.
11.7.1 Family members know and practice proper
waste disposal, hygience, and sanitation.
11.8.1 Family members aware of family disaster
plan and participate in the implementation.
12. with periodic drills exercise 12.1 Family members know what to do in time of
disaster/emergencies.
13. installing disaster resistance features to the
house to ensure safety of the family

INSTRUCTION: A) FAMILY READINESS B.) INDIVIDUAL FAMILY MEMBERS' READINESS

.Based on period of
accomplishment, tick 24-28 =
positive items for
families and put an X
to negative ones.
Those with tick get
one point each and
zero for X.' Add all 19-23 =
points to. determine
score. Refer to rating.
To be indicated on
columns for items 1, 2 14-18 =
and 10 are the
number of checks
under each item.
9-13 =
Outstanding - Congratulations!
Your family is prepared for
disaster/emergency. Keep it up!
Very Satisfactory - Your familly
is almost at it. Keep on!
Satisfactory - Good start, but
you still need to improve.
Poor - You're on the right track,
16-19 = Outstanding - congratulations to
all family members for doing your
part inensuring family
preparedness. Keep it up!
12-15 = Very Satisfactory - You're doing
good but not yet good enough.
8-11 = Satisfactory - You're starting right
but you need to improve more.

but you have to exert more effort Below 8 = Poor - Brace yourself and face it.
to improve You're taken family disaster
preparedness for granted.
Below 9 Very Poor - If you want your
family to survive disaster/
emergency, you should all
work hard to be disaster prepared.
Policies Evacuation Plans

Family Evacuation
Preparedness
Drills
BEP Workshop

General Objective:
ToT participants will be able to apply and practice the family evacuation preparedness principles and
related topics discussed in the first two days of the training.

Specific objectives:
ToT participants are expected to:
1. facilitate the Barangay Evacuation Planning in a community setting
2. assess the targeted community’s level of family Evacuation Preparedness using the family evacuation
assessment tool.

Instructions:
• Split into 2 groups. Then sub-groups.
Sub-group 1: Barangay Evacuation Planning (output-Evacuation map)
Sub-group 2: Administration of the Family Preparedness Assessment Form (output- filled up assessment
forms)
• Create a program design for the practicum (Objective, Introduction, Workshop proper, Processing and way
forward, Closing)
• Strategy and methodology in running the workshop
• Duration of the practicum: 8:30 am-12:30 nn
• Participants: Barangay council, BDRRMC, Community representatives, Family representatives
 Itinerary
Time Activity Remarks
7:00 am Assembly @ the Training Venue Please check your van
assignment
7:30 am Departure, travel from PDN to Group 1- Brgy. Salbang
barangays Group 2- Brgy. Nalasin
8:30 am Courtesy call?

9:00am – BEP workshop BEP and administering of

12:00nn family assessment tool
Regroup at the BEP venue, present the Meals c/o PDN
results, synthesize and present the trend
of the activity result.

12:30pm Lunch
1:30 pm Side trip (if possible) Logistics
3:30 Travel back to the PDN
4:00 pm Processing
• Barangay Profile
• Time lining/Historical Calendar
• Vulnerability and Capacity
Assessment
• Comprehensive Safe Evacuation
Route Plan
• Family Assessment Report
• Contingency Plan