Microsoft Excel: a powerful tool

for data management

represented by :

SMIDA ADEM
Working plan :
Introduction to Microsoft Excel
Excel Interface
Creating and Opening Workbooks
Data Entry and Formatting
Formulas and Functions
Data Management
Charts and Graphs
Data Analysis with PivotTables
Data Validation and Protection
Excel Versions and Compatibility
Conclusion
 Introduction to Microsoft Excel
Microsoft Excel is a powerful spreadsheet software
developed by Microsoft, commonly used for tasks such
as data management, analysis, and visualization. It
allows users to store, organize, and manipulate data in
tabular form.
 Excel Interface
the Excel user interface consists of the Ribbon, which
houses various tabs for commands and functions. The
Quick Access Toolbar provides quick access to
commonly used commands. Worksheets are the
individual tabs within workbooks where you can enter
and analyze data.
Creating and Opening Workbooks
To create a new workbook, go to "File" > "New" >
"Blank Workbook." To open an existing workbook,
navigate to "File" > "Open" and select the file you want
to open. Excel supports various file formats,
including .xlsx and .csv.
If you've opened the desired workbook recently, you can browse
your Recent Workbooks rather than search for the file.
 Data Entry and Formatting

To enter data, click on a cell and start typing. Use

formatting options in the "Home" tab to change fonts,
colors, and cell styles.
 Formulas and Functions
Formulas are expressions that perform calculations on
data in the spreadsheet, e.g., "=A1+B1.“
 Functions are predefined formulas, like "SUM,"
"AVERAGE," or "IF," used to simplify common
calculations.
this is an example of how to Enter a formula that
contains a built-in function
 Data Management
You can sort data in ascending or descending order
using the "Sort" button. Filtering allows you to display
only specific data based on criteria you set.
To insert, delete, or hide rows and columns, right-click
on the row or column header.
 Charts and Graphs
Charts and graphs visually represent data. You can
create them by selecting your data and going to the
"Insert" tab, where you'll find various chart types and
customization options.
In the next video we will see a simple exemple of how
to repersent data in graphe :
https://
wus-streaming-video-rt-microsoft-com.akamaized.net
/064cc874-d5eb-44a2-a7b6-6c2ae05a1aa1/b0b0a38b-4
417-40cd-b24f-3d191726_1280x720_2977.mp4
 Data Analysis with PivotTables
PivotTables are a powerful feature for summarizing and analyzing
large data sets. You can create a PivotTable by selecting your data
and going to the "Insert" tab.
Data format tips and tricks :
1. Use clean, tabular data for best results.
2. Organize your data in columns, not rows.
3. Make sure all columns have headers, with a single row of unique,
non-blank labels for each column. Avoid double rows of headers or
merged cells.
4. Format your data as an Excel table (select anywhere in your data,
and then select Insert > Table from the ribbon).
5. If you have complicated or nested data, use Power Query to
transform it (for example, to unpivot your data) so it's organized in
columns with a single header row.
This is an exemple of data analysis with pivot table
 Data Validation and Protection
Data validation helps ensure data accuracy by setting
rules and restrictions for data entry. Password
protection and worksheet/workbook protection are
used to secure your data from unauthorized access and
edits.
 Excel Versions and Compatibility
Microsoft Excel has various versions, including Excel
2016, 2019, and Office 365. Ensure that documents are
saved in compatible formats for cross-version sharing.
Conclusion
Excel is the bridge between chaos and order in your
data. It allows you to seamlessly organize, analyze, and
visualize your information. From simple calculations
to complex data modeling, it's your go-to tool. And as
you dive deeper, you'll discover that Excel's capabilities
are boundless.
 References :
https://
www.trainingconnection.com/excel/lessons/excel-inte
rface.php
https://edu.gcfglobal.org/en/excel2016/creating-and-
opening-workbooks/1
/#
https://
support.microsoft.com/en-au/office/overview-of-form
ulas-in-excel-ecfdc708-9162-49e8-b993-c311f47ca173
https://
support.microsoft.com/en-gb/office/create-a-pivottab
le-to-analyze-worksheet-data-a9a84538-bfe9-40a9-a8
thanks