Presentation Software

Uganda Christian University

Nursing
BNS
 Objectives
1. State and define the features that
presentation software packages provide
2. Describe some uses of presentation
programs
3. Apply principles of good design in creating
visuals
 Introduction
• Nurses may give presentations to one another
– Need to feel confident in this endeavor
– Comes with practice
• PPP broadcasts image onto the screen
• Facilitates delivery of presentation
• Improves listener’s retention rate
– Only 38% of what audience learns comes from
audio message
– 55% comes from visual message
• Today, presentation software can help
produce high-quality visuals and make user
look professional
• Examples of projected visuals
– Overhead transparencies
– Slides
– Computer-projected slides
• There are some advantages when using a projected
image:
– Speaker is perceived as better prepared
– Groups are more likely to reach a consensus
– People are more likely to act on recommendations they
learn about during the presentation
• PS simplifies creation of visuals by presenting the
user with templates that facilitates building various
types of projected visuals e.g. title slide,
animations, slide show, designs e.t.c.
 Basics of Slide creation
• Some common presentation packages
– Corel’s Presentations
– Harvard Graphics
– Lotus’ Freelance and
– Microsoft’s Power Point
• Presentation program screens consists of three
layers that the user manipulates independently
– Background layer
– Layout layer and
– The editing layer to which text and images are added
The Background Layer
• When creating a slide, one of the first choices made is to choose
a background layer/master layer
• Some layers have images on them
The Layout Layer
• Facilitates positioning of objects on the slide
– The title slide
– Bulleted slides
– Text slides
– Organizational chart slide
– And a blank slide
• Each layout has a pre-selected text font and size
• Once a layout is chosen, directions for entering text
appear on the screen
• Text is usually entered into rectangles/text boxes that
help create the slide, but will not show when the slide is
printed or projected
The Editing Layer
• Used to enter text
– Text can be entered in slide view that focuses on the slide or
– Outline view that focuses on the text being entered or
– A combination view/normal view that allows users to enter
both notes and information on the slide
• Creating a slide may be done in any but the
slide sorter or slide projection views
• When entering text, the same principles are
followed as those in word processing program
• Start a new slide by clicking on Insert on the
menu line and select new slide
• The vertical scroll bar provides the opportunity
move between slides that have already been
created
Images
• Can be:
– Custom drawn
– Inserted from clip art
– Pasted from clipboard
– Downloaded from the web
• Images can be resized and moved on the slide
Charts and Tables
• A table or chart is often clear in
communicating meaning than text
• Can be imported directly fro a spreadsheet
• Can be copy and pasted
Special effects
• Include
– Sounds
– Video clips
– Transitions (how slides makes entrance)
– Animations (how items are revealed) is a form of
progressive disclosure
Speaker Notes
• Entered as text when designing slides
• Though not seen on the slide, they are
connected in a way that allows them to be
printed for use during presentation,
rehearsing and for handouts
 Presentation
• There are two options for showing slides on
the computer
– Open program and play the slides
– Compile slide show and it will play on the
computer that does not have the program that
was used to create the show
• Nonlinear presentation
• Creating a 35-mm slides or transparencies
• Transferring to the web
 Designing the Slide
• Design depending on how and where it will be
used
– Select dark background and light text if slides will
be presented in a dark room
– A light background and dark text if a light room
will be used
• Changing background may affect how various
layouts and texts are positioned
Text
• Only include essential elements of a concept
• State ideas as though they were headlines
– Visual not meant to give entire idea but rather to
serve as focus to assist audience follow your
presentation
• Audience should be able to get point of visual
within 5 sec after it appears
• Limit to 6 or 7 words in a line on a slide
• When selecting font and style of text, these
can elicit an emotional response from the
audience
Color
• Limit screen colors to not more than six
• Color too has an emotional appeal
• Select colors that are compatible but offer a
contrast
Organizing a presentation
• The visuals and presentation must reinforce
each other
• Requires good planning, preparation and
rehearsal
• Step 1: understand what message the
presentation will be communicating
– What is your audience?
– Does audience agree with your conclusions
Creating visual presentations
• After overall planning and slides are in desired
order,
– Add background, images, and smooth out text and
any desired animations or transitions
– Primary goal is to keep objective of getting message
across to audience
– Rehearse presentation with computer that will be
used
– Make necessary changes, handouts and or notes
 Copyright
• Unauthorized use of images and text violate
copyright laws