Professional Documents
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Chapter 5-1
Chapter 5-1
Licence
Module 6 – Presentation
Chapter 6.1 – The Basics
What is Microsoft PowerPoint?
Z Microsoft PowerPoint is the leading graphics
presentation package
Z You can use it to create, design and organise
presentations quickly easily
Planning a presentation
It is important to plan presentations carefully
Z Consider the target audience and plan your slides to suit
them
Z Always begin with a title screen to introduce the project
Z Try to keep bullet points to 4 or 5 per slide
Z Keep each point short and simple
Z Animations, graphics and sound can be added but be
careful not to overload the senses all at once!
Getting started
Z To load Microsoft PowerPoint either:
Z Click Start, then All Programs, then
Z Or double-click the PowerPoint icon on the desktop
The Task pane
On the right of the screen is the Task pane. If you can’t
see this pane:
Z Click View then Task Pane
Z Different menus will be available in the Task pane
depending on the stage of your presentation
Z To view the different menus click the down-arrow at the
top right of the Task pane
Starting a blank presentation
Z From the Task pane click Create a new presentation
Z Click Blank presentation in the New Presentation pane
Z The Task pane will display Slide Layout options and Placeholders
Z Click one of the options to change the layout of a slide
Z PowerPoint has automatically selected the Title Slide Layout
Toolbars
Z You will learn about individual toolbars and buttons as
you build a presentation
Z As in other Microsoft applications such as Word and
Excel, some toolbars will only be available when
performing particular tasks
Hiding and displaying toolbars
Z Hiding and displaying toolbars
is done in the same way as in
Microsoft Word, Excel and
Access
Z To hide or display a toolbar
click View then Toolbars
Z A checkmark against a toolbar
means it is already displayed
Modifying basic options
You can change some basic options Z Select the General tab and you
to customise PowerPoint can change the user name
Z Select Tools then Options listed under the file properties
Z Select the Save tab
Using the Help Functions
If you aren’t sure of how to do something in PowerPoint,
search the Help files for instructions on how to perform the
task
Z Select Help then Microsoft Office PowerPoint Help
Z Type in the information you need to look up into the Search for:
box
Z To format text, click the text box border. The border will change from
a diagonal striped box to a fuzzy one. Now you can format the text
Z You can format the text to be Bold, Italic or Underlined
Editing text
Z Edit, add or delete text by clicking inside the box. The
border changes to diagonal stripes
Z Click and drag the handle to Z Click and drag to the required
the left to make the text box position
wider. Drag to the right to make
it smaller
Changing the presentation view
You can alternate between various views of the
presentation by clicking on the icons at the left-hand side
of the bottom of the screen
Normal View
This is the most useful view
Z You can view the structure of the presentation down the left of
the screen, the current slide you are working on and the
Notes page for the current page
The Outline pane
The Outline pane has two different views
Z One view shows a picture of all the slides
Z The other view just lists the text on each slide
Z Click on the tabs at the top of the Outline pane to switch
between the views
Slide Sorter
Z This view helps you to organise your slides in later stages.
Here is a preview of what it looks like when you have more
slides
Slide Show views
Z Slide Show view is the view you use when you are
actually giving your presentation
Z Exit Slide Show view by pressing the Esc key at any time
Using the Zoom tool
Z In Normal View use the Zoom tool to make a slide
appear larger or smaller on screen