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Introduction To Ict 2022-1
Introduction To Ict 2022-1
1
04/21/2024 BY BONIFACE MUNGUTI
INTRODUCTION TO ICT
2
CHAPTER ONE
04/21/2024
INTRODUCTION TO ICT
BY BONIFACE MUNGUTI
By the end of this chapter learners should be able to :
explain the meaning of ICT
3
DEFINATION OF TERMS
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ICT -Is the integration of computers and
BY BONIFACE MUNGUTI
telecommunication facilities for the
purpose of communication
4
Data refers to raw facts and figure that have no
meaning
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Information refers to facts and figures that have a
meaning (that is already processed data that has a
BY BONIFACE MUNGUTI
meaning to the end user
Communication refers to electronic or persons to
persons whereby it’s a process of sending and
receiving information between two people or more via
an electronic media in written form
telecommunication or broadcasting
Technologies refers any form used that includes
hardware software or any other electronic 5
ROLE OF ICT IN A BUSINESS ENVIRONMENT
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Marketing and e-Commerce: The use of websites has allowed
companies to develop new and cheaper ways of reaching new
markets
BY BONIFACE MUNGUTI
Finance: Practically all companies now use software
programmes e.g. Sage, QuickBooks and Excel to manage their
accounts
Out of office working: For many businesses the need for staff
to be away from the office attending meetings or to be based in
another geographical location has grown alongside employee
demands for more flexible working patterns
Networks: Virtually all businesses now have or have access to
a computer. The existence of two or more computers in an 6
office almost always leads to the creation of a network
Inventory management
Inventory management systems track the quantity of each item
a company maintains, triggering an order of additional stock
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when the quantities fall below a predetermined amount
BY BONIFACE MUNGUTI
Customer Relationship Management systems store every
interaction a company has with a customer for future reference.
The customer has a better, more focused experience and the
company benefits from improved productivity.
Payroll Systems
7
POSITIVE USE OF ICT IN THE SOCIETY
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Industry and commerce
It has made the industry and commerce more efficient, productive and
reliable
BY BONIFACE MUNGUTI
Leading companies use computer technology as a competitive tool to
develop new products and services
They are used in manufacturing to schedule operations and process control
Health care
Used in medical automation in the areas of automatic diagnosis, electro-
cardiogram screening and monitoring
Storage of medical records on patients
Used in inter-country aided surgeon operations
Government Institutions 8
Used heavily in government ministries such as finance, planning &
education to store records and improve work efficiency
CONT,
1. Education and research
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1. Used in education as training aid, and in research institutions. Long
distance learning (e-learning) has replaced the old international
correspondence courses offered by postage.
2. It is used in aviation to train pilots using flight simulators.
BY BONIFACE MUNGUTI
3. Engineers and architects use computers to design, test and re-design.
1. Communication Industry
1. In telecommunication industry, it is used in control of exchange switch
1. Railway corporations rely heavily on computers to co-ordinate the
movement of their wagons and goods
1. Air traffic controllers use it for airspace surveillance using radar equipment
military
CONT,
04/21/2024
1. Home and leisure (entertainment)
1. Computer can be used for home shopping
2. There are also entertainment information for
BY BONIFACE MUNGUTI
thoselooking for leisure as well as a host of games
1. They have also been used to help handicapped e.g.
instant speech are turned into text on the screen to help
deaf, while text are turned into simulated speech for the
blind.
1. Employment
1. Employment in the computer industry world wide has
increased by 20% during 1980s to higher percentages
2. In South East Asia countries, 60% of employment
opportunities are today in the computing industry. 10
NEGATIVE EFFECTS OF ICT IN THE
SOCIETY
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1. Lack of Social Skills
The use of online social media outlets causes us to meet face-to-
face with much less frequency resulting in a lack of much needed
BY BONIFACE MUNGUTI
social skills
2. Excessive use of ICT poses a health hazard
Technology creates the perfect recipe for depression with the lack
of human contact, overeating and lack of exercise. This will lead to
depression, obesity, sleep disorders, eye strain, back pains etc
3. Pollution
E-waste is not always disposed of properly, causing deadly
chemicals to leach into the ground. Plants that manufacture the
electronics are emitting toxic fumes into the air. 11
CONT,
4.Higher energy consumption
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People don’t turn their devices off; they keep computers on or
plugged in, mobile devices charging and televisions plugged in.
Also manufacturing all of these high tech toys causes an increase in
BY BONIFACE MUNGUTI
greenhouse gas emissions.
5.Lack of Social Boundaries
Much in the same way that people over share on social media sites,
there is an increasing tendency to cross social boundaries. Cyber
stalking someone or sending unsolicited nude photos are examples
of crossing social boundaries.
6.Encourages the culture of violence
After people lose empathy and are accustomed to violence, it
becomes the social norm. 12
ICT equipment / facilities found in organisations
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computers
BY BONIFACE MUNGUTI
photocopiers
telephone / fax machines
printer
13
ASSIGNMENT
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The teacher tasks the learners to explain 5 positive
impact of ICT in society
BY BONIFACE MUNGUTI
14
INTRODUCTION TO
COMPUTERS
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Specific Objectives
By the end of this topic, the trainee should be able to:-
BY BONIFACE MUNGUTI
b) describe the components of a computer
15
Definition of terms
A computer
• Is an electronic device that accepts user input (data)
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and processes it under the influence of a set of
instructions referred to as programs to produce desired
output (information).
BY BONIFACE MUNGUTI
• Is an electronic device that uses instructions (programs)
to accept and process data given to it in a variety of
forms in order to produce useful information.
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directs the computer what task to perform and how to
perform it.
BY BONIFACE MUNGUTI
Data
Raw facts that do not have much meaning to the user.
Includes alphabets, numbers and symbols.
Data processing
The varied activities performed to convert data into useful
information.
Information 17
Processed data that is meaningful to the user and which
can form a basis for decision making.
Information and Communication Technology
(ICT)
04/21/2024
.
Is the integration of computers and
BY BONIFACE MUNGUTI
telecommunication facilities for the purpose of
communication
A computer is said to be electronic because it
utilizes small electrical signals to process
information.
04/21/2024
different components that are interconnected
together in order to function as a single
BY BONIFACE MUNGUTI
entity.
1. Motherboard motherboard is the central printed circuit board (PCB) holds many of
the crucial components of the system, while providing connectors for other peripherals. It is
also known as Main Board.
End of lesson
Disadvantages
Advantages
They
Vacuum
weretubes
too bulky.
technology made possible
the advent
They of electronic digital computer.
were unreliable.
These
Had computers
limited memory.were the fastest
calculating
They device
generated a lotatoftheir time.
heat.
Consumed a lot of power.
Disadvantages
Advantages
Require
They wereair conditioning
smaller in size
to cool
compared
them to
down.
first generation.
Required
They more frequent
reliable.
maintenance.
Commercial
They generatedproduction
less heat.
was difficult and
costly.
They were less prone to hardware
failure.
Disadvantages
Advantages
Smaller in size.
Highly
More sophisticated
reliable. technology required
for the manufacture
Emitted less heat. of integrated circuit.
Maintenance cost was low because
They
hardware
were costly
failure were rare.
Required less power.
Advantages
They are smaller in size because of high
component density.
Very reliable.
Generate neglible heat.
Much faster in computational.
They are not prone to hardware failure.
They are portable because of their small size.
Disadvantage
Highly sophisticated technology required for
manufacturer of LSI chips.
04/21/2024 BY BONIFACE MUNGUTI 38
5th generation computers (1990-present)
Disadvantages
Performance – many laptops have slower clocks speed to
conserve power and also have similar memory capacity.
Expandility – laptops PCs limit your expansion options.
Connecting laptops have few ports and no growth potential.
Security – laptops PCs are easier to steal.
Display – laptops screens are limited to VGA resolution.
04/21/2024 BY BONIFACE MUNGUTI 48
Analog computers (Functionality)
Analog computers –
they perform
arithmetic operations
and logical
comparisons by
measuring changes
in physical
magnitude e.g.
speed, temperature
etc.
04/21/2024 BY BONIFACE MUNGUTI 49
Digital and hybrid computers (Functionality)
It temporarily
provides power to
computer incase of
a sudden power
failure.
04/21/2024 BY BONIFACE MUNGUTI 62
Starting up (Booting)
It’s the process by which a computer loads
system files into the main memory.
Types of booting
Cold booting – the process of switching on a
computer that has been off completely by
pressing the power button.
Questions6
Questions7
A
C
D
B
A
C and B
B
C
Questions8
D
A
04/21/2024
capture data into the computer directly.
BY BONIFACE MUNGUTI 95
Types of keying devices 1
Flexible keyboard – is
a more portable
keyboard that can be
folded and packed in
to bag.
Ergonomic board – is
specially designed to
provide comfort and
alleviate wrist strain.
04/21/2024 BY BONIFACE MUNGUTI 96
Types of keying devices 2
Keypad – is a miniature
keyboard used on
portable devices such
as PDAs, laptops and
mobile phones.
Braille keyboard – is a
keyboard designed for
use the blind. It
consists of key
identified by raised
04/21/2024 dots.
BY BONIFACE MUNGUTI 97
Mouse (Pointing device)
This is for enter data
or instructions by
controlling a pointer
on the screen.
Application of OMR
Multiple choice exam.
Market research
questionnaires.
Payroll data entry.
Traffic surveys.
04/21/2024 BY BONIFACE MUNGUTI 103
Advantages and disadvantages of OMR
Disadvantages
Advantages
Mark
Has readers
low errorare
rates.
relatively slow.
Verification
Conspicuous of marked
errors are
data
easily
is difficult.
corrected.
Not
Data
widely
captured
used at
in source,
business.
hence
minimising amount of manual work.
Application of OBR
On labels and on
shelves for stocktaking.
Printed on shop goods
e.g. supermarkets.
In libraries.
04/21/2024 BY BONIFACE MUNGUTI 105
Advantages and disadvantages of OBR
Disadvantages
Advantages
Bar codes can only be read machines.
Only
Bar numbers
codes can can
bebeprinted
codedbyinnormal
this way.
printing
They are methods.
relatively fixed, so they are
unsuitable for recording prices which can
frequently
The type change.
of item or price does not have
to be repeatedly written/typed.
Application of OCR
Used in billing
Disadvantages
Advantages
Optical
Data is readers
capturedare
at source
expensive.
hence errors
are limited.
It’s
OCR anmay
easier method
require to use. quite
redesigning
frequently.
Document design is less complicated.
Characters can be read by people.
Only certain font is acceptable.
Application of MICR
Banking industry for
cheques.
04/21/2024 BY BONIFACE MUNGUTI 109
Advantages and disadvantages of MICR
Disadvantages
Advantages
It’s fast, accurate and automatic.
MICR system is limited to only 14
characters.
The code are both machine and human
readable.
MICR system is based on magnetism and
can easily be
Reduces damaged.
forgery i.e. it’s difficult to forge.
Application of magnetic
stripes
On credit cards.
On bank cards.
As tags on clothes.
As a phone card.
04/21/2024 BY BONIFACE MUNGUTI 111
Advantages and disadvantages of magnetic stripes
Advantages
Advantages
Disadvantages Disadvantages
Presentation by
FESTUS MUENDO
Colour monitor – it
displays images and
text in multiple
colours.
04/21/2024 BY BONIFACE MUNGUTI 124
Types of displays screen (CRT)
Characteristics
The screen of CRT is
curved slightly
outward.
They are not portable.
They consume a lot of
power.
They are cheap.
Advantages
Disadvantages
Can display
The lure computer
of output
operator
is almost
into not
instantaneous.
keeping hardcopy records.
Screen might
Minimises paperwork.
not allow the viewing of the
full array of data.
5 minutes
Impact Non-impact
Slow Faster
Drum plotter
Applications of COM
Libraries for book catalogues.
Local authorities to retain town plans, maps,
statistics etc.
Companies to store personal and customers
records.
04/21/2024 BY BONIFACE MUNGUTI 153
Types of microform
Microfilm - the output
is usually on a roll of
film.
Microfiche – the
output is on a page of
film on which data
images are arranged
in a grid of patterns.
04/21/2024 BY BONIFACE MUNGUTI 154
Advantages and disadvantages of COM
Advantages
Saves on stationery and space.
Faster than printing.
Non-bulky hence portable.
Contents on COM are not easily read using naked
eyes hence guaranteed security.
Have got larger life span compared to paper output.
Disadvantages
Are expensive.
Cause eye-strain.
Additional equipments needed to read to contents.
04/21/2024 BY BONIFACE MUNGUTI 155
Review questions 1-1
1. What is a computer system?
2. Differentiate between a computer and a
computer system.
3. A scanner used at points of sale terminals in
supermarkets is an example of a ( )
scanner.
4. The automated input technique where keying
of input data is eliminated is sometimes
referred to as ( ).
5. The type of scanner used to grade multiple
choice examination is called (
04/21/2024 BY BONIFACE MUNGUTI ). 156
Review questions 1-2
6. Name three factors one would consider when selecting
data entry method, and give a reason why each is
important.
7. Describe three different optical and two magnetic
scanning techniques used for input; give an example of
the use of each.
8. Explain how banks use MICR scanners for cheque
processing.
9. Describe two situations in which speech recognition
devices may be useful as a method of data entry.
10. Optical scanning of the universal product code is now
widely used as input method. Give an example of a
place where it is used and explain how it is used.
ALU
Does all the mathematical computations in a
computer. Does all of the logic comparisons of values.
Control unit
Directs the flow of information into the CPU memory
and storage. Controls the instructions the CPU will
perform next.
Main memory
Holds data awaiting processing.
Holds data that has been processed awaiting to be
output.
Holds data been processed.
Characteristics
Can only be read but cannot
write on it.
It’s non-volatile.
Stores permanent instructions
from manufacturer.
04/21/2024 BY BONIFACE MUNGUTI 167
Types of memory (RAM)
Random Access Memory
(RAM) – it’s called Random
Access Memory (RAM)
because its content can be
read directly regardless of
the sequence in which it
was stored.
Characteristics
Data can be read and
written in it.
It’s temporary, its contents
disappears when the
computer is switched off.
It’s contents is user
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defined.
BY BONIFACE MUNGUTI 168
Characteristic of RAM –CONT’
Long life
No need to refresh
Used as cache memory
Large size
Expensive
High power consumption
1 fast slow
2 expensive cheap
3 Create cpus speed Forms the larger system Ram space
sensitive cache
4 SRAM uses transistor DRAM uses a separate capacitor to
to store a single bit of store each bit of data.
data.
5 SRAM does not require DRAM requires periodic
periodic refreshment to refreshment to maintain the charge
maintain data in the capacitors for data.
04/21/2024 BY BONIFACE MUNGUTI 173
Examples of registers
Accumulators – temporarily holds the results of
the last processing step of ALU.
Instruction registers – temporarily holds an
instruction before it’s interpreted into a form that
CPU can understand it.
Address registers – temporarily holds next piece
of data waiting to be processed.
Storage registers – temporarily holds a piece of
data that is on it’s way to and from the CPU and
main memory. 174
04/21/2024 BY BONIFACE MUNGUTI
Functional organisation of CPU
The arithmetic logic
unit, control unit and
main memory are
linked through
electrical pathways
called buses. A bus is
an electrical path for
signal to flow from
one point to another
in a circuit.
04/21/2024 BY BONIFACE MUNGUTI 175
Types of computer buses
Control bus – this is a pathway for all
timings and controlling functions sent by
the control unit to other parts of the
system.
Address bus – this pathway is used to
locate the storage position in memory of
the data to be executed or an instruction to
be decoded.
Data bus – this is the pathway where the
04/21/2024 BY BONIFACE MUNGUTI 176
Types of processors and their clock speed
Presentation by :
FESTUS MUENDO
GROUP.4
20 minutes
Magnetic tapes
Disadvantages
Advantages
Floppies are vulnerable i.e. short life.
Time
They consuming
are very cheap.
if access is needed to
many files over a short period.
Easily
Small, damaged.
lightweight and convenient.
Storage area is limited.
Exchangeable.
Advantages
Disadvantages
Very slow
They are portable.
in accessing of data.
Easily
Cheap.damaged i.e. dust, heat, touching
etc.
Can be erased and re-used.
The
Holdsinter-block space
a lot of data in aiscompact
wastagespace.
of
storage area.
Advantages
Disadvantages
Notsmaller,
It’s possiblemore
to change
portable
data
and
written
has lager
on a
storage compared to diskettes.
CD-ROM.
Are expensive than diskettes.
Can’t
More secure
erase the
as data
it cannot
stored.
be changed or
attacked by viruses.
Advantages Disadvantages
Have massive capacity.
Expensive.
Stores data
Costly hardware
permanently.
Accessing of data is and software for
fast. reading.
Secured i.e. it’s hard to Break easily (it’s
copy. fragile).
High quality pictures and
Very sensitive to
sound.
things like dust, 201
Portable.
04/21/2024 BY BONIFACE MUNGUTI
Flash disk
This is the most
current storage
device in the market.
It has a massive
storage area, more
reliable and portable.
It’s small in size and
can store over 600MB
of information.
Advantages
Disadvantages
They can suffer a head crash resulting to loss of
data.
It’s cheap.
They are sensitive to things like dust, humidity,
Very reliable.
magnets which can corrupt the data stored.
Does
not
They are deteriorate
inflexible as quickly
i.e. cannot as floppy.
be changed.
More storage capacity.
Accessing of data is faster.
Symbol Port
Parallel
Serial
USB
SCSI
PS/2 for mouse
PS/2 for keyboard
BY BONIFACE MUNGUTI 226
04/21/2024
Basic computer set-up and cabling
Having learnt about various devices and
how they function, it is important to
familiarise ourselves on how to set up a
computer.
Hardware considerations
Processor speed
Computer memory capacity
Upgrading and compatibility
User needs
Cost
Portability
Warranty
Software considerations
User needs
Documentation
Authencity
User friendliness
Cost
Portability
Presentation by
FESTUS MUENDO
GROUP.4
20 minutes
Number of users
Number of tasks
Interface
GUI normally handles type errors and correct them. CLI don't handles type errors.
Application files –
these files hold
programs or
application files.
04/21/2024 BY BONIFACE MUNGUTI 283
Function of files
Storage of data.
Organisation of information.
1. Open a folder or
storage location.
2. On the “View” menu.
3. Point to “Arrange Icon
By”.
4. Select one form list.
“Name” ,”Size”, “Type”
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or “Modified”.
BY BONIFACE MUNGUTI 292
Managing files/folders (Copying)
Enables the computer user
to duplicate files and folders
to another location.
Microsoft Windows
98/Me startup disk
has an FDISK utility
that lets the user
partition and format a
disk using FAT or
FAT32 file system.
NB;NTFS means
New Technology File System.
Failure to boot
Abnormal restarting