CAPSTONE

PROJECT PLAINING GROUP NUMBER:- 11

1) TOPIC NAME
2) INTRODUCTION
3) ADVANTAGES OF PROJECT
4) MOTIVATION
5) PROBLEM STATEMENT
6) FUTURE SCOPE
INDEX
7) NEED OF PROJECT
8) LITRATURE SURVEY
9) REQUIREMENTS
10) PROPOSED METHEDOLOGY
11) DATA FLOW DIAGRAM
12) OUTPUT OF PROJECT
13) CONCLUSION
OCR Technology fo
Digitalization of
Invoices
INTRODUCTION
OCR technology automates data
extraction from invoices, enhancing
efficiency and accuracy. It digitizes
invoices for easy management and
retrieval
ADVANTAGES
OF PROJECT
 STREAM LINED DATA ENTRY
 ENHANCES SEARCHABILITY
 FACILITATE STORAGE
 COST SAVINGS
 REDUCED ERRORS
 IMPROVED EFFICIENCY
 RESOURCE ALLOCATION
 COMPETITIVE ADVANTAGE
PROBLEM
STATEMENT

Current invoice management is manual, inefficient, and

error-prone. A solution is needed to automate the
digitalization of invoices, converting them into digital
formats, automating associated workflows, and
integrating them into financial systems. The problem is:
‘How to develop a solution that improves efficiency,
accuracy, scalability, and compliance in invoicing?’
 MOTIVATION
MOTIVATION TO IMPLEMENT THIS
We saw the inefficiency, errors and increased manual
labour that is required for the process of data
digitalization. This increased clerical work results in
increased spending's of the company and thus reduce the
profits.
So it addressed the inefficiencies and errors of traditional
paper-based invoicing. OCR automated key information
extraction from invoices, saving time and reducing
manual data entry errors. Additionally, the move towards
sustainability motivated the shift to OCR, as it reduced
paper consumption, contributing to cost savings and a
smaller carbon footprint.
 FUTURE SCOPE

FUTURE
SCOPE OF THIS
PROJECT

• Integration with AI for data analysis.

• Multilingual and script recognition improvements.
• OCR for handwritten text refinement.
• Advanced document layout and formatting.
 NEED OF
PROJECT
 Automation of invoices enhances efficiency, reduces
costs, and improves accuracy. It scales with business
growth, provides better visibility and control over
invoicing, aids in regulatory compliance, and reduces
environmental impact by minimizing paper usage. It’s
a solution for effective invoice management as
businesses grow and evolve. Digitalization also
ensures easier record maintenance and regulatory
compliance.
 LITRATURE
SURVEY
“A Comparative study on OCR Engines for Invoice
Analysis” compared OCR tools like Tesseract, Google
Cloud Vision OCR, Amazon Textract, Nanonets, and
ABBYY Flexicapture for invoice analysis.
“Abstractive Information Extraction from Scanned
Invoices (AIESI) using End-to-end Sequential Approach”
proposed a new method using Word-wise BiLSTM for
key information extraction from scanned invoices.
“Information Extraction from Scanned Invoice Images
using Text Analysis and Layout Features” introduced
OCRMiner, a system for extracting information from
scanned invoices
1) Operating System: Window/Linux
2) Ide: Intellij IDEA, VS Code, Android
Studio
3) Programming Language: JAVA,
Javascript, SQL, HTML , CSS REQUIREMENTS
Hardware:
1) Processor: 11th Gen Intel(R)
Core(TM) i5-1135G7 @ 2.40GHz 2.42
GHz
2) Installed Ram: 16.0 GB
3) System type: 64-bit operating
system.
PROPOSED
METHODLOGY
The process involves these steps:
User Image: An image of a document is input for digitization.
OCR API: The image is processed by an OCR API to extract text
data.
OCR Output: The OCR API outputs the extracted text data.
Output Processing: The raw text data is cleaned and structured
for further use.
Filtering Algorithm: A filtering algorithm verifies the accuracy
of the extracted data.
Form: The validated data is structured into a form with fields for
different types of data.
Database: The structured data from the form is stored in a
database.
This process ensures accurate capture and storage of information
from the original document in a digital format for easy access
and analysis.
DATA FLOW
DIAGRAM
USING THE OCR SOFTWARE
ADDING THE INVOICE
 ADI
Automation for digitalization
of invoices

1) Choose file to upload

2) Upload button will send file to API
3) Data output from API retrieved and
displayed in an editable format
DETAILED VIEW THE FORM
THE DATABASE
DATABASE
VIEW

After the user saves the data it

is stored in a data base from
which the data can be retrieved
as per the requirements
VIEW THE DATA IN THE DB
RETRIEVING THE DATA FROM THE DB
1) Insert the PNO in the review form

2) Click on retrieve data button

3) The data will be displayed in text box

4) The user can make changes if any are

required
DETAILED VIEW OF THE REVIEW
FORM
 Invoice digitalization automation captures, validates,
and integrates invoice data into systems using
various technologies. It aims to reduce manual errors,

CONCLUSION increase efficiency, and ensure compliance with legal

requirements. This process enhances customer
satisfaction by providing accurate services and better
communication. This provides an overview of the
current research landscape and aims to inspire new
ideas for invoice digitalization automation.
THANK YOU