Computer Training

for The Employees of WBSEDCL ,

Govt. Of West Bengal Enterprise

Conducted by
ACES INFOTECH PVT LIMITED
Word Processor
(MS Word 2016)
 A word processor is a computer program that allows you to create,
edit and produce text documents, such as letters. Microsoft Word is a
word processor created by Microsoft. The first version of Microsoft
Word was released in 1983 as a competitor to WordStar, the most
popular word processor at the time.

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 Features of a Word Processor :

 You can edit a part or whole of the document.

 You can count the number of words in a document.
 You can set left ,right ,top and bottom margins, as required.
 You can divide the text into pages.
 You can align the text to left ,right and center of the margin.
 You can change the font ,font style, font size, and text color ,even after typing.
 You can correct spelling mistakes.
 You can merge address with letters.
 You can save a document, open it and make changes whenever you want.
 You can insert pictures in a document.
 The documents remains in the computer and it is not deleted until
you give a command to do so.
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 You can print a part or whole of the document.
 Microsoft Office

Microsoft Office is a suite of applications designed to help with productivity and

completing common tasks on a computer. You can create and edit documents
containing text and images, work with data in spreadsheets and databases, and create
presentations and posters. Microsoft Word is one of the many applications that are
grouped under of the “Microsoft Office” umbrella.
 How to start MS Word 2016

Click on Start or Type at search box:

Select the option
press windows key MSWord 2016 Or
MS Word 2016
on keyboard Click on All Programs

6
7
How to start MS Word 2016

Click on New option From pop up menu

Right click (Mouse)
from open dialog click on MS Word
on desktop screen
box 2016

8
Word 2016 screen

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The Title Bar

The Title bar displays the title of the document on which you are currently
working. Word names the first new document you open Document1. As you
open additional new documents, Word names them sequentially. When you
save your document, you assign the document a new name.

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Quick Access Toolbar

The Quick Access Toolbar is located all the way to the left on the
Title Bar. It contains frequently used commands and can be
customized using the drop-down menu.

Save Undo Customize

Redo/Repeat

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The Quick Access Toolbar can also be moved to show below the Ribbon.

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 Control Buttons :
Minimize Button: An underscore(_) at the right of a title bar which stores an application
programme at the bottom of the screen .
Maximize Button: A box at the right of a title bar that fills available space with the document or
application.

Close Button: A box at the right of a title bar marked as that closes the window or dialog box,
when you click it with a mouse pointer.

Restore Button: A double box at the right of a title bar that restores an application or document
into a sizable window.

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 RULER
The ruler helps you to control the margins, paragraph indentation and tab settings for a
document. The horizontal ruler is always displayed at the top of the document window. The
vertical ruler is displayed only in the Page Layout view or in Print Preview.

Displaying or Hiding Rulers:

On the View tab ,in the Show group, select the Ruler check box.
Horizontal and vertical rulers appear above and to the left of the page.

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The Text Area

Just below the ruler is a large area called the text area. You type your
document in the text area. The blinking vertical line in the upper-left
corner of the text area is the cursor. It marks the insertion point. As you
type, your text displays at the cursor location.

15
 The Status Bar
The Status bar appears at the very bottom of your window and
provides such information as the current page and the number of
words in your document. You can change what displays on the Status
bar by right-clicking on the Status bar and selecting the options you
want from the Customize Status Bar menu.

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Saving the File :
•Click on the File Tab.
•Click on the Save As button. We use “Save As” instead of “Save” the first time we save a file
because we need to tell the computer where to put the file (the file doesn’t have a “home” yet).
“Save” assumes you’ve saved it before.
•Notice that a smaller window appears in front of our work. This small window is called a dialog box.
Because the computer needs to know more than just “OK, save,” the dialog box is where we tell it
how we want to save our work.
1. When it comes to saving, there are two important things to identify for the computer:
i. The location where the file is going to be saved to.
ii. What name you want to give the file.
2. The location where it will be saved is displayed for us in the Address field. In this
case, note that the Documents directory is the default save location,
3. Notice other available folders and devices can be seen in the left pane, called the
Navigation pane. If we wanted to save to one of these alternate locations, we would
have to click on it.
4. Find the location and click on it. .

5.Now we need to name our file. Notice that the file name field is towards the bottom of the
dialogue box. By default, Word names the file after the first few words that were typed into the
document.

6. Click into this box and the words will be highlighted. Then type your File Name

7.. Once we have given the computer a file name and a save location, we are ready to
save. At this point, your Save As dialog box should look like the image below. To save, you
will click on the Save button.
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18
Opening a File
The purpose of saving a file is to bring it back later and that is what we are about to do. Before we
attempt to open a saved file, we need to make sure that the storage location for that file is in place.

Click on the File tab and select “Open”.

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A dialog box that looks like the “Save as” window will now appear. Notice in fact, the only
visible differences are that the Title Bar says Open and the Save button now says Open
instead.

Select the drive from the Navigation Pane and File from the Content Pane .
Click on Open Button.
Close a File :

Click on File tab.

Select Close and Click.

OR

You can click on the X button on the extreme right of the Title bar.

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21
Insertion point
Sometimes referred to as the cursor, insertion point is the name for the blinking line
where anything you insert goes. There are several ways to move the insertion point to
get it where you want it to be.
The chart below to practice moving the insertion point around using the keyboard.

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Keyboard keys
Enter – Moves the insertion point to a new line, but also creates a new paragraph. When you are typing in
Word, the insertion point will move, showing where the next character you type will appear. When the
insertion point reaches the right margin, the word you are typing will move to the next line. This is called
word wrap. Because of this, you should only press enter to start a new paragraph.

Space bar-Creates a small space between words.

Delete-Removes characters to the right of the insertion point.

Back Space-Removes characters to the left of the insertion point.

Shift key- When pressed in conjunction with a letter key, inserts a capital letter.

Caps Lock-Makes all letters come out as uppercase.

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Undo and Redo
If you done several changes to your document, it is a good time to learn how to “undo” changes that
you regret making or that you have made by accident.

The buttons for doing this are located on the Quick Access Toolbar.
The Undo button reverts changes that you’ve recently made to the document. The Undo button is a
two-part button

Clicking on the button proper will undo one change (action) at a time.
Clicking on the list arrow will display the entire history of changes you made to the document.
Clicking on a change will undo all changes that were made up to and including the selected
change

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Redo

Similarly, the Redo button re-applies any changes that were made with the undo button.
The Redo button only appears after you click Undo!

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 Selecting Text :
Selecting Text

Selecting,also
Selecting, also referred
referred to astohighlighting,
as highlighting, is thefirst
is the basic basic
stepfirst step to modifying
to modifying text ororto
text or to copying
cutting
copying text. There are
or cutting many
text. ways to
There areselect
many text.
ways to select text.
Dragging-Hold
Dragging -Hold down
down thethe
left left
mousemouse button
button while
while you you
drag thedrag the
mouse mouse
across andacross
release and
after
selection is over.
release after selection is over.

Double
Double Click
Click –To select
–To select any
any word word
,point to the,point to the
word which you word
want towhich you
select and want to
double-click select and
double-click
Triple-click- Point to the middle of the word . Triple-click to select the entire paragraph.
Triple-click- Point to the middle of the word . Triple-click to select the
entire paragraph.

3261
 Left Margin

Single-click
a.Move the mouse cursor to the the left
left margin
margin so so the
the mouse
mouse arrow
arrow points
pointsto
tothe
theright.
right.
b.Position the mouse cursor so so that
that itit is
is parallel
parallel to
to the
the line
line which
whichyou
youwant
wantto
toselect
select . .
c.Single-click to select that line.
line.

Dragging
a.While you are still in the left margin,
d.While margin, hold
hold down
down the
the left
left mouse
mouse button
buttonand
anddrag
dragdownwards
downwardsto
to
select multiple lines.

Double-click
a.While you are still in the left margin,
e.While margin, position
position the
the mouse
mouse cursor
cursor towards
towardsthe
themiddle
middleof
ofthe
thesecond
second
paragraph.
b.Double-clickto
f.Double-click to select
select the
the entire
entire paragraph.
paragraph.

1.Triple-click
a.Point anywhere within the left margin.
margin.
b.Triple-click to select the entire document ..

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2
Moving Text :
Moving Text
Drag
Drag and
and Drop
Drop
One way to move text is by selecting the text you want
want to
to move
move and
and dragging
dragging and
and dropping
dropping ititto
tothe
the desired
desired
destination. This method is effective if the original location and the destination
destination are
are both
both visible
visible on the screen
and the distance between the two is relatively small.

Cut
Cut and
and Paste
Paste
When you cut something,
something, itit is removed
removed from its current
current location and placed on the clipboard. The
clipboard is a temporary
temporary storage area for data that can be accessed by any program on your computer.

Select
Select the
the Word
Word ,/Line/Paragraph.
,/Line/Paragraph.

In
In the
the Home
Home tab
tab on
on the
the ribbon,
ribbon, locate
locate the
the Clipboard
Clipboard group.
group.
• Click
•Click thethe
CutCut
button. Selected Word ,/Line/Paragraph
button. Selected Word ,/Line/Paragraph disappears from
disappears view,
from butbut
view, is saved in the
is saved computer’s
in the memory.
computer’s memory.

Move
Move your
yourinsertion point
insertion to to
point thethe
desired
desiredlocation
locationwhere
whereyou want
you to move
want to move. .
•Locate
•Locate thethe
Paste button in the clipboard group. Hover over it and
Paste button in the clipboard group. Hover over it and notice notice it isit aistwo-part button.
a two-part button.
•Click
•Click thethe
Paste
Pastebutton proper
button proper (not thethe
(not listlist
arrow) to to
arrow) move
movethethe
selection to to
selection thethe new location.
new location.

328
3
 Copy and Paste
When you copy something, it remains in its original location, and is also
placed on the clipboard.
1.1.Select
Selectthe
theWord/Line/Paragraph.
Word/Line/Paragraph.
2.2.InInthe
theHome
Hometab
tabononthe
theribbon,
ribbon,locate
locatethe
theClipboard
Clipboardgroup.
group.
3.3.Click
Clickthe
theCopy
Copybutton.
button.
4.4.Move
Moveyour
yourinsertion
insertionpoint
pointwhere
whereyou
youwant
wanttotocopy/paste.
copy/paste.
5.5.Click
Clickthe
thePaste
Pastebutton
buttonproper.
proper.
6.6.Notice
Noticethat
thatthe
thesame
sameWord/Line/Paragraph
Word/Line/Paragraphnow
nowappears
appearsinintwo
twolocations.
locations.

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4
Formatting Text:

Changing the appearance of text to make it more attractive is called formatting. Text
formatting includes

1.Character formatting
2.Paragraph formatting.
3.Page formatting.

Character formatting refers to the formatting applied to one or more text characters. It
involves attributes such as font ,font style ,font size and font color

Select the text to be formatted.

Click on the Home tab and you will get Font group .
You can do the following for the selected text-
1. You can change the Font
2. You can change the Font Style.
3. You can change the Font Size .
4. You can change Font color.
5. You can add effects.
6. You can give Text High light color.
 Formatting a Paragraph :

Changing alignment

Select the paragraph.

In the Paragraph group, find the Align Text buttons. Notice that the Align Text Left button is selected (it has an orange color).

•Change the alignment of the paragraph by clicking on the other buttons.

1.Align Text Left: Lines the text up against the left margin.
2.Center: Centers the text on the page. This is good for titles.
3.Align Text Right: Lines the text up against the right margin.

4. Justify: Lines the text up against the left and right margins, resulting in a cleaner look. It accomplishes this by adding
extra space between words as necessary (it doesn’t add extra space characters; it it just makes the space
characters wider). Newspapers use this alignment.
32
 Changing line spacing :
•With the first paragraph still selected, in the Paragraph group, use the launcher to access more paragraph
formatting options.

•Select Double from the Line spacing drop down menu.

•Click OK.

Changing paragraph indentation

1. With the first paragraph of any word document , click the Align Text Left button.
2. In the Paragraph group use the launcher button to access more paragraph formatting options.
a. Under the Indentation area, click the drop down arrow under Special and select on First line. Click ok.
b. Notice how the first line of each paragraph is now indented.
3. Hanging indent (all lines of a paragraph are indented except the first line) - using the same
instructions as in step 2. above, change indentation to Hanging under Special. Click ok. notice the 33
changes.
 Controlling the Appearance of your Document
Changing Page Margins
•Open the Layout tab to access buttons to change the appearance of your document.
•In the Page Setup group, click on the Margins button. A drop down menu will appear that will have your current settings highlighted
•Click on the Wide option to see how it will affect your document.
•Click on the Margins button again and click on Custom Margins at the bottom of the menu.

When the dialog box opens, use the arrows to change the top, left, bottom and right margins to .
The Gutter setting is an extra margin that is only used if you want to bind your printed pages together in some
way (such as with a three-hole-punch). Leave this at 0”.
Click OK.
•Click on the Margins button again and notice how the margin list has now populated with your customization.

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Headers and Footers :

A header is text that appears at the top of every page in your document. Similarly, a
footer is text that appears at the bottom of every page.

First, let’s insert a header.

1. Click on the Insert tab. In the Header & Footer group, click on the Header drop down
button to open a menu of different header options.

To close the header click on Remove

• Header.

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 Next, let’s insert a footer.
Note that, when the header is active, the footer is active as well. Scroll down to the bottom of the
current page and notice that there is a Footer section called-out with a dotted-line.
In the Insert tab of the locate the Footer in the Header & Footer group. Click on the Footer
button to open a menu of different footer options.
Again, scroll down the menu to view all the options and select as per your requirement

Insert Page Number

Click Page Number button in the Header & Footer . A list of options will be shown about where you want to
insert the page numbers
Adding Visual Interest

Changing the Page Background:

1.In the Design tab, under the Page Background group, click on the Page Color button to display a
palette of colors.
2.Mouse-over the colors and observe Live Preview changes to your document.
3.Choose a color and click.

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Adding a Watermark:

In the Design Tab tab, under the Page Background group, click on the Watermark button
to place a semi-transparent message or picture on your document.

You can also customize the watermark text. Click on the Watermark button again and
select “Custom Watermark”. Change the text and click OK.
Adding a Page Border:

In the Design tab, under the Page Background group, click on the Page Borders button
to place a border around your document.

On the Page Border tab, click on different settings, styles, color, width or picture. See a
preview in the right pane.

Click the drop down arrow in the art selection box. Scroll down and select a border
style that you like. Click OK to add the border.
 Find/replace:
•On the Home tab, in the Editing group, click the Find button proper.

A Navigation Pane will open on the left. Click into the

Search Document field and type What you want to
search .
Notice how the Navigation
Pane displays each match,
along with the text
surrounding the matched
phrase.
Scroll down the document.
Notice all instances of the
phrase Your search are
highlighted in yellow to make
them easy to see.
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Click the Replace button in the Editing group on the ribbon. This opens the Find
and Replace dialogue box.
In the Replace With field of the dialogue box, type “ Replace with word” Click Replace All to perform the
operation.

A dialogue box will appear telling you how many words have been replaced. Click OK.
Close the Find and Replace dialogue.
Close the Navigation pane on the left
Spelling & Grammar Check :
As you type a document, Word automatically checks your spelling and grammar.

Scroll down the document and notice how some words have wavy red and green lines
beneath them. This indicates that Word detects possible spelling (red) or grammar (green)
errors.

Press Ctrl+Home to get to the top of the document.

Correcting Individual Words

Words can be individually corrected by right-clicking on
them.
Right-click on the first word that is misspelled .
A context menu appears with suggested spelling
corrections.
Select Correct one from the list.

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Reviewing the Entire Document

You can also have Word step you through all of the spelling and grammar mistakes in the entire document.
•Click on the Review tab.
•In the Proofing group, click on the Spelling & Grammar button. This will start a spellcheck starting from
wherever you insertion point is.

A dialog box will open, which allows you to address every misspelling or
grammar mistake that Word finds.
Ignore Once
Ignores the error. Remember:
the computer is not always right!
Ignore All
Ignores all instances of an error.
Add to Dictionary
Adds the misspelled word to Word’s dictionary. This often happens with last
names.
Change
Changes the red or green text to
the suggestion that is selected in the Suggestions list box.
Change All
Changes all instances of the same error.
AutoCorrect
Tells Word to automatically correct the misspelling every time it is misspelled in
the same way. This is good to use with words you frequently misspell. 43
Printing a Word Document:
Print Preview
Open the File which you want to print
Always preview before you print. That way, you won’t waste paper or ink printing unwanted pages.
•Open the File tab, and click on Print.
•Notice the Print Preview pane on the right. This shows you what your document will look like when printed.
•Note how the page color is not being displayed. This is because printing background colors and images is an option you have
to select in the Print Options. By default this option is not checked because printing background colors uses a lot of toner.
•Check the number of pages in your document by looking in the lower left of the Print Preview pane.

•Scroll down or use the right arrow to see page 2.

•To see both pages of your document side by side, lower the zoom using the zoom slider at the bottom right of the Print
Preview pane.

•If you need to amend your document, click on the Home tab and make all necessary changes.
Adjusting Print Settings
•Open the File tab, and click on Print.
•In the center section are options for printing. This is where you can designate a printer and decide many other things
about how you would like your document to print.
•By default, Word prints all the pages in the document. However, this is not always what you want. You can use the
“Pages:” field to choose which specific pages you want to print.
 Single page numbers can be entered if you just want to print 1 page. Example: 2

Non-consecutive page numbers can be separated by commas.

Example: 1, 3

A range of page numbers can be expressed with the use of a dash between two
numbers. Example: 3-6

In order to launch the print job , you would click the large print button at the top of the
center section.

46
Bulleted/Numbered Lists
When you want to present a list of items in a document, you will usually want to put each item
on its own line. There are two major types of list:
Use Bulleted Lists when the order of the items is not important (for example, a shopping list).

Open a new blank Word document and type “Grocery List”. Press Enter . to get to a new

Click on the Bullets button proper in the Paragraph group. This tells Word to create a new list.

Let’s populate our list with some items:

Type “eggs”; press Enter
Type “bread”; press Enter

Type “milk”; press Enter

Click the Bullets button proper. This will end your list. Notice how each word is on a separate line
and proceeded by a bullet. 47
Use Numbered Lists when the order of the items is important (for example, a recipe).

Type “Cookie Recipe”, then press Enter to get to a new line.

Click on the Numbering button proper in the Paragraph group.

Let’s populate our list with some items:

Type “Preheat oven”; press Enter

Type “Mix ingredients”; press Enter

Type “Bake for 1 hour”; press Enter

Click the Numbering button to end your list.

Use Multilevel Lists when you want to create an outline of items, where each item can have its own
sub-list of items
Tables

Word allows you to insert tables into your document. Tables consist of the following elements:
•Row: Runs horizontally (left to right)
•Column: Runs vertically (up and down, like on a Roman building)
•Cell: The intersection of a row and column. You can type text into each cell.

“Select Table” Button

Column

Row

Resize Handle

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Inserting a Table
1. Open a new document in Word.
2. Click on the Insert tab and in the Tables group click
on the Table button.
3. Move your Cursor over the squares in the Table
Pane to determine the size of your table. Notice
how the squares change color and the
dimensions are given at the top.
4. When you have a 7 column x 5 row table, press
the left mouse button. Your table will be
inserted where your insertion point was located.

50
Inserting and Deleting Rows/Columns

Let’s insert a row to the beginning of our table, above the days of the week.
•Right-click somewhere on the first row.
•A context menu will appear. Select “Insert”, then click on “Insert Rows Above”.

Now, let’s delete the last row from our table.

•Select the last row.
•Right-click on the selected row.
•Click “Delete Rows”.

51
Formatting a Table

•Select the first row.

Notice that, when you have any part of a table selected, a new ribbon appears called
Table Tools. This contextual ribbon has two tabs, Design and Layout.

52
53
Inserting Shapes, Text Boxes, and Pictures:

Shapes
Let’s insert an arrow shape into our document.
On the Insert tab, in the Illustrations group, click the Shapes button. A menu
of shapes will open.

In the Line section, hover over the line shapes until you see Double Arrow-
and click on it.
Find your cursor in the document and note that it is shaped like a crosshair .
click and drag your cursor towards right or left . Note that you are drawing the arrow.
Let go of the mouse button when you get as per your requirement.

Note the arrow is selected. You can tell by the handles at the ends. Point your
cursor at the arrow until you see a Move cursor . Click and drag to move the
arrow to another place.
With the arrow still selected, note the Drawing Tools contextual ribbon. It has one
tab called Format. Click on it.
In the Shape Styles group, click on the Shape Outline button. Slide down to
Weight and select the 2 ¼ pt weight.
Click on the Shape Outline button again. Mouse over the colors to see a live
preview on your arrow. Click on a color to select it.
Deselect your arrow
54
Text Boxes :
A text box is a free standing object that can contain words. .
Suppose you want to write ‘STAR’ within the shape star
First draw star with the help of star button
•Deselect the star.
•Click on the Insert tab. In the Text group, click the Text Box button, a menu of
text boxes opens and a variety of text box styles will open. To have more control
over placement and size, click on Draw Text Box.
•Click in your document where you want the text box to start and drag to where
you want it to end.
•The blinking cursor within the box indicates that what you type will be inserted
into the box. Type ‘STAR’.
•Resize
To move the
yourtext
textbox to make
box, just fitsure
. it is selected, then move your cursor to the
edge of the box until a four-way arrow appears . Then click and drag your
box to the center of the star shape.
•Note that the text box has a black border and it is also filled with white
color.
•You can change formatting of the text box using buttons on the Drawing
Tools Contextual Tab.
•With the text box selected, click on the Format tab. In the Shape Styles
group, click on the drop down arrow of the Shape Outline button, and select
No Outline.
•Next, click on the Shape Fill button and select No Fill. Deselect the text
Inserting Pictures :
In addition to inserting pictures from Word’s clip art gallery, you can also insert pictures of your own
into a document. These pictures can ones that you’ve made yourself (like photos taken with a
camera) or ones that you’ve downloaded from the Internet.

Inserting a Picture

Open a new blank document.

Click on the Insert tab. In the Illustrations group, click the Picture button.
Navigate to the drive from where you want insart and select Orchid.jpg.(as example)

Click the Insert button in the dialogue.

56
Inserting Chart :

57
58
 SmartArt

SmartArt is a visual representation of your thoughts,

communications, and ideas. SmartArt creates a virtual image in our
minds so that we can correlate the topic very easily.

ACES

ACES ACES

ACES ACES

59
 Inserting SmartArt

Step 1: On the navigation menu select the insert option.

Step 2: Now click on the SmartArt option as shown in the figure.

60
Step 3 : Now choose the structure of your SmartArt according to your requirement
as shown in the figure and press OK.

61
Step 4 : A rough SmartArt structure is added to your current page. You have to modify or
edit it with the help of text, designs, color, size, etc.

62
 Mail Merge
Is a useful tool that allows you to produce multiple letters, envelopes , labels and more using
information stored in a list, database or spreadsheet.
The linking of the data source to the document through the merged fields.
The reason why mail merging considered productive is because of the ability to send a letter
and /or envelope to multiple persons at once.

63
 Components of Mail Merge

Form Document Data File

- It is generally the documents This is where the individual
that contains main body of the information or data that’s need
message we want to convey or to be plugged in (merge) to the
sent form document is placed and
maintained

When performing a mail merge, you will need a word document (You can start with an existing one or
start a new one) and a recipient list, which is typically an Excel workbook.

64
 How to create a Mail Merge

1. Set up and choose document type:

To begin the mail merge process you

first need to choose what kind of
document you want to create .
1. Click the Mailings tab.
2. Click the Start Mail Merge button.
3. Select Step-by-Step Mail Merge
Wizard.
the Mail Merge pane appears on the
right, ready to walk you through the
Mail Merge .
4. Select a type of document to
create.
5. Click Next: Starting document .
the mail merge wizard advanced to
the next step.
65
 2. Select a Document :

The next step is to select a starting

document

1. Select a starting document.

You can use the current document
as the basis of mail merge, or you can
select a template or existing
document instead.

2. Click Next: Select recipients .

The mail merge wizard moves on

to the step 3.

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3. Select Recipients:

You will need to choose where

you will get your list of
addresses form.

This example uses an existing

list from a database. But you can
also select outlook contact or
manually create your own list.

1. Select Use an existing list.

2. Click Browse.

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3. Select your data file.
4. Click Open.

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5. Make sure the right recipient are selected and click Ok.
6. Select Next: write your letter.

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4. Write your Letter:

1. Click where you want the

information.

2. Select one of the splaceholder

options

i) Address Block
ii) Greeting line
iii) More items

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3. Customize the splaceholder.
4. Click OK.
5. Click Next: Preview your letter.

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5. Preview your mail Merge:

1. Use the arrow button in the mail

merge pane to
preview each merged document.
2. Click Next: Complete the
Merge.

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6. Complete the Merge:

1. Select the option you want to

use to finish the mail merge.
2. Select the record you want to
merge.
3. Click OK.

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 Split Text into Columns

You can split text into columns in Microsoft Word in just a few simple steps.

1. In the layout tab, on the page setup group, click columns.

2. Click one of the options in the menu to select it or click More

Columns to add more than three columns or columns with custom
width and spacing.

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3. By default, changes to columns affect only the section in which you are
working. To apply column changes to a whole document, click More
Columns and then Apply to: Whole document.

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 Add Hyperlink

To a existing file or Web address :

1. Select the text or picture that you want to display as a hyperlink.

2. On ribbon, on the Insert tab, select Link.
You can also right-click the text or picture and click Link on the shortcut menu.
3. In the Insert Hyperlink box, type or paste your link in the Address box (Web page link).
4. From current folder option, you can choose the desired file for existing file linking.
5. Then click OK.

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 Hyperlink to a location into current Document

1. Select the text or picture that you want to display as a hyperlink.

2. Press Ctrl+K. Or
You can also right-click the text or picture and click Link on the shortcut menu.
3. Under Link to, click Place in This Document.
4. In the list, select the heading (current document only), bookmark, slide, custom show, or
cell reference that you want to link to.

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 Hyperlink To a New Document

When you want to link to a new document, then you have to

1. Click on Create new Document option.
2. Type a name of the document in Name of New Document Box.
3. You can select path for storing the new file.
4. Now you have to choose the option, Edit the new document later Or Edit the new document now.
5. Click OK.

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 Hyperlink to a new email message

1. Select the text or picture that you want to display as a hyperlink.

2. Press Ctrl+K. Or
You can also right-click the text or picture and click Link on the shortcut menu.
3. Under Link to, click E-mail Address.
4. Either type the email address that you want in the E-mail address box, or select an address in
the Recently used e-mail addresses list.
5. In the Subject box, type the subject of the message. Then click OK.

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 Macro
To save time on tasks you do often, bundle the steps into a macro. First, you record
the macro. Then you can run the macro by clicking a button on the Quick Access
Toolbar or pressing a combination of keys. It depends on how you set it up.

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 Create or run a Macro

1. Click View > Macros > Record Macro.

2. Type a name for the macro.

3. To use this macro in any new documents you

make, be sure the Store macro in box says All
Documents

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4. To run your macro when you click a
button, click Button.

5. Click the new macro (it’s named something like

(Normal.NewMacros.<your macro name>), and click Add.

6. Click Modify.

7. Choose a button image, type the

name you want, and click OK twice.

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8. Now it’s time to record the steps. Click the commands or press the keys for each step in the task.
Word records your clicks and keystrokes.

9. To stop recording, click View > Macros > Stop Recording.

• The button for your macro appears on the Quick

Access Toolbar.
• To run the macro, click the button.

To record a Macro with keyboard shortcut. You have to click on Keyboard Option, except Button
option.

• Type a combination of keys in the Press new shortcut key box.

Check to see whether that combination’s already assigned to something else. If it's already assigned,
try a different combination.
• Click Assign. In this case to run the macro press the keyboard shortcut key. 83
 How to insert an excel worksheet into Word document

1. Click INSERT tab

2. Under the TEXT group Click on OBJECT.

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3. Then from the OBJECT dialogue box click on Microsoft Excel Worksheet
4. Click OK.
And here is the result. Now you operate this word document like an Excel Worksheet.

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 Create and use an AutoText entry

Avoid retyping commonly used text in your documents with AutoText

1. In your document, select the text that you want to make into a reusable snippet.
2. Press Alt+F3.
3. Fill out the information in the Create New Building Block dialog box. Most of the
default values are fine, but including a unique name and description makes the AutoText
easier for you to find and use.

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