India - LABS - Advanced Safety Training - LV2-V4

Factory Safety Training Session
DATE: ………….. V1.1, 16th June, 2022

Introduction to the program
LABS Initiative and Standard

• The core purpose of the LABS Initiative is improving the life safety of workers in the international Ready-Made
Garment (RMG) and Footwear sectors. Crucial to achieving this aim is improving the structural, fire and electrical
safety of RMG and footwear factories.
Objective of LABS safety trainings

• Raise awareness of workers about fire safety (fire prevention, fire extinguishment, evacuation in case of fire, etc.) and
electrical safety
• Raise awareness of workers about other emergency incidents such as natural disasters, earthquakes, floods and
storms, electrical shock, burn, fire/explosion due to electrical problems
• Provide basic knowledge and skills in fire prevention, explosion and other emergency incidents
• Using electricity safely
• To organize, plan, control and monitor the design, implementation and efficient execution of risk control systems by
OHS Committee
Mainstreaming
Gender Equality
in Safety Procedure
INTRODUCTION
Session Objectives
• The 110th International Labour Conference held in June
2022, recognizes health and safety as one of the Principles Understand the importance of mainstreaming
and Rights Fundamental at Work gender equality into safety procedure
• The “feminine” and “masculine” sector exposed women and
men workers to different risks and hazards.
• Three major issues that differentiate genders in the industry:
Encourage women to be an effective member of
(1) segregation; (2) gender roles; (3) Sexual and Reproductive OSH committee
Health
• Recognizing diversity, including gender differences, in the
workforce is vital in ensuring the safety and health of both Encourage women to speak up for safety
men and women workers (ILO, 2013). and be heard for their spesific needs
Understanding of Gender, Gender Balance, and Gender Bias
in Work Environment
Gender Gender Balance Gender Bias

Gender refers to the Gender balance is about Gender bias exists when a
characteristics of women, men, ensuring that there are equitable person faces unfair
girls and boys that are opportunities for individuals disadvantages (or benefits from
constructed by social and notwithstanding their gender unearned advantages) because
cultural of their gender.
Understanding of Gender, Gender Balance, and Gender Bias in
Work Environment
Example of sex and gender: Example of gender balance: Example of gender equality: Example of gender bias:
Sexual (refers to biological characteristics): • Jobs that require standing for long • The opportunity to become a • Women are weaker than Men
• Women give birth and lactate periods of time will be more leader in the company is open to • Men are less emotional than
• Men produce sperm burdensome for women all (men and women) by paying women
Gender (refers to societal roles): (physiologically) than men. For attention to the special needs of
• Men earn a living and women take care this reason, such a job can provide each person.
of the household more rest space for female
• Men are strong and Women are weak workers.
Ensuring Gender Equality into Safety Procedure
(Specific condition of women: pregnant women, menstruation, lactating, risk of Gender Based Violence during hazard, people with disabilities).
Pregnant Women Lactating Women: Persons with Disability: Menstruation/ Reproductive Gender Based Violence:
• Safe and accessible evacuation • A designated lactation room • Develop Inclusive Health: • Training programs about the risk of
route (e.g., Locate workplace at or private space with a evacuation plan by • Access to clean, safe, GBV in the workplace
the ground floor nearest to the comfortable environment and considering accessibility secure and separate toilet • Practice culture of respect and zero
necessary amenities, such as a and reasonable tolerance for harassment that is
exit point) and welfare facilities at
breast pump, refrigerator accommodation incorporated in the company code
• Emergency birth kits work
• Access to sanitation and • Identify any barriers of conduct
• Nutrition and vitamin • Access to sanitary
welfare facilities at work • Involve employees with • Establish reporting mechanism
supplements • Access to sanitary products products
disability in drills and with accessible chanel
• Access to maternal healthcare • Nutrition and vitamin • Hygiene kit
simulation • Develop SOP for GBV case
service supplements • Emergency reproductive
• Accessible information response and management
• emotional support kit • Establish referral pathways
• Establish a buddy system
• seggregated data • Appoint and train GBV focal point
Horizontal exits Ramp for wheelchair Braille modification
Nursing room Sanitary products
GBV Prevention
Breast pump devices Emergency Child Birth Kit
MODALITIES CHALLENGE
• LABS initiative to integrate gender equality • Women are less involved than men in OSH decision-making due
and related issues into their work, which also to a patriarchal structure or culture which renders them
recognizes the need to catalyze progress especially subordinate and powerless. For example, because they
through issue-focused strategic initiatives. are less likely to hold managerial positions, and are less
• Over 4,700 women have been trained on safety represented in trade union hierarchies. This way it is challenging
parameters through LABS Safety Training to address their specific needs.
since the program inception (LABS Annual • ·Women often have to balance competing work and domestic
Report 2022). tasks which creates double load burden
Check points on where women can play a role
in safety elements of the office & factory
Policy actions:
• Measures to protect women's reproductive and maternity
capacity: maternity protection, special conditions of
employment for pregnant women and mothers breastfeeding.
• Actions to protect women because of perceived vulnerability
and the "need for protection."
• Include it in written regulations regarding the proportion of
women who must be involved in OSH
Check points on Actions Workers
Can Take Example in India
• Get information and training on OSH reporting and handling systems in

the workplace they are actively involved in.
• Identify the person to whom workers should report accidents, injuries and
illnesses. This person can be a direct supervisor or elected health and
safety representatives in the workplace.
• Understand their reporting tasks and familiarize with what forms or
anything needed to mark a condition, injury, or illness that is not Safe.
• Obey workplace reporting requirement in case of accidents,
• Exercising their right to refuse unsafe work.
Check points on Actions
OSH Committee & Management Can
Take
• Ensuring that adequate safety and health programs are included in the
workplace and the program addresses the specific needs of women and
enables the participation of women workers.
• Campaign against gender-based discrimination and any harmful Campaign example
practices
• Taking precautions early on at every level for the collective as well as
individuals through training.
• Establish a team and channels that serves for reporting mechanism and
referring cases
Check points on Actions Workers
Union Can Take
• Maintaining an independent occupational health and safety
committee and ensuring the gender balance is in place
• Management obligation to ensure the OSH Committee is functioning
as per defined governing policies
• Train and encourage women to know their rights and overcome their
health problems quickly.
• Establish mechanisms for reporting and handling work-related
injuries or illnesses in ways that are accessible to all workers
• Ensure that the employer conducts the necessary risk assessments.
Check points on Actions Company
Can Take
• Conduct risk assessment and identify seggregated data to identify
potential hazards and appropriate measures
• Develop inclusive evacuation plan and regular drills
• Develop inclusive reporting mechanism and referral pathways
• Ensure that the OSH mechanism in the company is well publicized for LABS Helpline launched in India and Vietnam
all employees and accessible for all.
• Create an equitable proportion for female workers to be actively
involved in OSH mechanisms applicable in the company
• Ensure that company policies provide equitable treatment for all
workers (including women worker) and encourage women
participation.
Life and Building Safety (LABS) Initiative Launches Platform for Gender
Equality in Apparel & Footwear in Cambodia
ADVANCED SAFETY
TRAINING LEVEL 2
BASIC SAFETY ADVANCE SAFETY ADVANCE SAFETY

TRAINING TRAINING LEVEL 1 TRAINING LEVEL 2
BASIC SAFETY TRAINING
FIRE SAFETY TRAINING ELECTRICAL SAFETY TRAINING
Fire Safety Awareness

Fundamentals of electricity
Firefighters and Fire Fighting Measures
Protection from fire

Hazards of electricity
Emergency Exit Plan
Good & Bad Practices
Safe work practice

Behavior Safety
BASIC SAFETY TRAINING - FIRE
I. Fire Safety Awareness
1. Safety notes
- The near miss reported today is the accident that doesn't happen tomorrow
- When you gamble with safety, you bet your life
- Every accident is a notice that something is wrong with men, methods or material
– Investigate – then Act
- Success will always be with you, as long as you place safety as the first priority
- The goal must be zero accidents
2. Why we must know fire safety
- Fire Safety is important because Industrial Fire accidents not only affect Property,
Materials, and Personnel, but also contribute to GHG emissions, thereby affecting
the Environment.
- Fire causes loss of life, loss of livelihood for the families of the deceased, and loss
to business opportunities apart from financial loss. The easiest way to stop fires is
to prevent them from ever taking place
- Never violate fire safety laws-they are meant for your protection
II. Firefighters and Fire Fighting Measures
1. Identify hazards that cause fire

2. Hazard identification and fire prevention measures
3. Our responsibilities in fire prevention One of the major cause of
industrial fire is the short circuits.
Common
causes
of fire
The Fire Triangle
Common causes of fire

III. Protection from fire
1. Introduction To Fire Fighting Equipment

2. Emergency Helpline Numbers
3. Maintenance of Fire Protection Equipment
Smoke Detectors Loudspeakers Heat Detector
Fire Extinguishers Fire Alarm Point

Smoke Alarm
Fire Sprinklers Fire Signages Powder Bomb Fire Hose Reel Fire Door
III. Protection from fire
1. Introduction To Fire Fighting Equipment

2. Emergency Helpline Numbers
A facilitator should:
3. Maintenance of Fire Protection Equipment • Ensure that fire safety equipment are free from defects
and in usable condition.
• Educate personnel on identifying potential risks.
• Check all systems regularly.
• Test fire safety equipment for a fire mock drill.
• Check emergency communication. Ensure it is as per
regulations.
IV. Emergency Exit Plan
1. Importance of Rapid Evacuation in Emergencies
2. Emergency Signs
3. Unobstructed Exit Path
4. Do’s and Don’ts in the event of a fire
Do not block evacuation pathways, stairways & exit doors during work time. If you observe obstruction or
locked doors, immediately notify the supervisor, manager, member of the safety committee
IV. Emergency Exit Plan
Don’ts during Fire Incident: Do’s During Fire Incident:

- Complete the work you are doing as soon as you - Immediately press the alarm when the fire is
hear a fire alarm detected
- Verify it is a fire - Follow the signal to the fastest escape route
- Searching for sources of ignition - Do not run fast when evacuating
- Evacuate after power or machine shutdown - Continue to move until you reach the external
- Search for valuables while evacuating assembly point
- Try to collect personal belongings during the - Wait at assembly point until completion of
evacuation attendance
- Seeking friends / colleagues / relatives and making - In case there is a lot of smoke on the floor, room or
sure they are out stairs, bend down and crawl to get a good view and
- Run as fast as you can prevent smoke inhalation
- Take the farthest exit from your workstation - Do not use lift for escape, they may fail trapping
- Take the elevator people inside
- If burned on the body, roll on the ground but not
run
BASIC SAFETY TRAINING - ELECTRICAL
I. Fundamentals of electricity
1. Take electricity seriously

Electrical safety is important because electrical accidents affect
Property, Materials, Personnel and industry brand value etc.
2. Electrical accidents
One of the major cause of electrical accidents is the short
circuits
3. Fundamentals of electricity
Severity of shock depends on:
- Current flow (Amps)
- Path through body
- Duration of flow through body
- Frequency
- Heart cycle
- General health A B C
Image source: Google images

II. Hazards of electricity
Exposed Defective
electrical insulation
Overloaded Wet
1. Hazards of electricity parts
circuits conditions
Given the circumstances, electricity can cause serious injuries
or even death
2. Severity of the shock
3. Effects of current flow
Increase in Loss of
Loss of Life Pollution Property
Effects of current flow

III. Safe work practice
• Controlling electrical hazards

• Electrical isolation
• Guarding the conductors
• Equipment grounding
• Circuit protective devices
• Temporary wiring
• Extension cords and cables
• Safe work practices

ADVANCE SAFETY TRAINING LEVEL 1
Framework to complete Corrective Action Plan
Maintenance of fire preventive systems
Important guidelines of Fire and Electrical safety as per LABS standards
All employees meeting to introduce OHS Committee
Effective emergency response planning in line with the OHS Committee
Workplace precautions
Thermographic scanners
Practical Factory Tour
Identification and use of Firefighting equipment
Evacuation drills
I. Framework to complete Corrective Action Plan
1. Timeline for Corrective Action Plan
Priority Structural risk Fire risk Electrical risk
1 Immediate actions
2 Within 6 weeks Within 2 weeks
3 Within 6 months & longer term actions (maintenance) Within 4 weeks
4 N.A Within 2 months
2. CAP remediation Process Flow

https://labsinitiative99-my.sharepoint.com/:b:/g/personal/singh_labsinitiative_com/ESqyWf0dCUtOunBXHFhFC1AB7lOcKY3J
W0xpKdRSfMe9Bw?e=EPLDjQ
II. Maintenance of fire preventive systems
List of fire preventive equipment
No. Equipment Content of maintenance followed by:
1 Automatic Suppression System (sprinkler) LABS Standards - Article 12.10.1
2 Fire alarm and detections system LABS Standards - Article 12.10.2
3 Portable Fire extinguishers LABS Standards - Article 12.10.3
4 Emergency lighting (battery) LABS Standards - Article 12.11.1
5 Fire hydrants LABS Standards - Article 5.3.7
6 Fire hose reels LABS Standards - Article 5.3.7
7 Fire pumps LABS Standards - Article 5.3.7
8 Generators LABS Standards - Article 12.11.2

III. Guidelines of Fire and Electrical safety as per LABS standard
Fire safety requirement Electrical safety requirement

- Means of Egress: Floor Exit; Escape path; Exit Signage; Exit - Substation
doors; Exit Stairs; Final Exit; - Thermo-graphic survey
- Fire Protection Construction: Protection openings; - Generator
Separation of Occupancies; Storage Areas; Chemical - Supplies to Life Safety Services
Storage Area; Other High Risk Areas; - Earthing and Bonding
- Fire Protection System: Fire Detection; Fire Alarm; - Switchgear
Emergency Lighting; Water supply; Firefighting Systems. - Electrical safety label
IV. All employees meeting to introduce OHS Committee
OHS-C Management
OHS-C Leader
OHS-C Assistant
OHS-C Members OHS-C Support Members
Interior structure Exterior structure

fire fighting fire fighting
V. Effective emergency response planning in line with the OHS Committee
1. What is an Emergency Response Plan?

2. Requirement for emergency response plan
3. Process to develop Emergency plan
4. Role of coordinators
5. LABS requirements on Evacuation Plan
VI. Workplace precautions
1. General Principles
2. Preparation
3. Training and Monitoring
4. Extra care with hazardous materials
5. One’s eyes deserve better
6. Beware of sharp edges
7. Ergonomics
8. Fire extinguishers is a must
9. Know your workplace
10. Create peer rewards
11. LABS Standards requirements
Infographic by NIOSH
(National Institute for Occupational Safety and Health)
VII. Thermographic scanners
1. Introduction to the Thermography

Thermography is a method of inspecting electrical and mechanical
equipment by obtaining heat distribution pictures.
2. Thermo-graphic scanners
These are sophisticated devices which measure the natural emissions of
infrared radiation from a heated object and produce a thermal picture.
3. LABS Standards requirements
- Where temperature exceed 600C these shall be investigated further
- Where temperatures exceed 70oC immediate action shall be taken
to reduce the temperature
4. Practice
VIII. Identification and use of Firefighting equipment
1. Introduce the fire extinguisher system

2. Introduce the fire hydrant system
3. Practice to use the firefighting equipment
IX. Evacuation drills
- The fire detector will activate the fire system at the nearest fire alarm button
- Factory-wide staff quickly evacuated to the focus area
- Firefighters conduct the attendance of persons present on the assigned list
- Information about the problem
ADVANCED SAFETY TRAINING LEVEL - 2
Advanced Safety Training Level-2
• Severity of safety issues identified and subsequent action plans

• Confirmation on completion of CAPs
• Practical exercise on floor load assessment and to calculate the occupant load capacity
• Incident Investigation (Techniques and analysis)
• Continual improvement of OHS Performance
• Additions or alterations in factory layout
• The accessibility and the awareness of Helpline
• Good Practices
• Verify completion of all procedures as per LABS Training Policy
OBJECTIVE
OHS Committee Organize, plan, Efficient execution Risk Control

control and monitor Systems
TARGET AUDIENCE
Selected “Trainers” (e.g. members

from OHS committees)
Factory Management (Compliance

staff, Fire Safety Officers,
Maintenance staff & Engineers and
Supervisors)
Part I. Severity of safety issues identified and subsequent action plans
Content
1. What are the severe priority 1 issues and the immediate actions?
2. Fire priority 1 issues and the suggested actions
3. Electrical priority 1 issues and the suggested actions
4. Structural priority 1 issues and the suggested actions
Severe Priority 1 Issues for immediate action by factory
Severe Priority 1 issues

This refers to the issues categorized as Severe Priority 1 as per the LABS Methodology that the factory shall resolve
within 2-3 days of the day of the assessment to avoid any possibilities of accidents
Application
Assessor will identify such issue from the “Severe Priority 1 issues list” and will suggest the next step to the factory.
This will help the factory to initiate remedial action without waiting for the main assessment report that is submitted
by Inspection Firm after 5 working days of the assessment
Severe Priority 1 Immediate actions Severe Priority 1

issues identified by provided by Inspection issues remediated by
Inspection Firm Firm factory within 2-3 days
Priority 1 issues (Fire) Suggested actions by Inspection Firm
1. Locked or systematically obstructed main emergency 1. To remove locks, clear emergency exits of any obstructions
exit(s) and to keep roll down shutters and sliding gate open till
2. Internal doors/ Exit doors on Escape paths observed the time remediation activity initiates in consultation with
with lockable devices and/or not always easily openable the Remediation Firm
3. Escape path/ stairways/ evacuation pathways not clear 2. To remove locks observed on Internal doors/ Exit doors
of temporary obstacles 3. To remove the temporary obstacles identified in Escape
4. Excess occupant load on floors to ensure capacity of path/ stairways/ evacuation pathways
means of egress matches the occupancy number 4. To reduce the occupant load that satisfies the safety
5. Combustible goods stacked near heat/ electrical sources requirements in consultation with the Remediation Firm
6. Illuminated exit signs are not provided with battery 5. To remove the combustible goods that may cause fire
backup or emergency power and are not continuously 6. To ensure the relevant battery back up or emergency
illuminated. power for exit signages
7. Inadequate fire alarm system observed for Fire- Fighting 7. To provide an adequate and centralized fire alarm system
purposes for Fire- Fighting purposes
8. Inadequate water storage observed for Fire- Fighting 8. To find a permanent solution to this and in the interim fill
purposes, Ex- No water in the tanks used for fire fighting the tanks with adequate water storage for fire fighting
purpose purposes
Any other issue of criticality that may lead to severe accident and needs immediate action within 2-3 days
as per assessors conclusion will also fall under the Severe Priority 1 issue category
Exit doors not

always easily
openable
Exit doors with

lockable devices
Locked or systematically
obstructed main
emergency exit(s)
Illuminated exit signs are

not provided with battery
backup or emergency
power and are not
continuously illuminated
Priority 1 Issues (Electrical) Suggested actions by Inspection Firm
1. Overheating issues in wiring/ panels/ switchboards 1. To resolve the root cause of overhearing issues in
2. Overloading issues identified in circuits wiring/ panels/ switchboards
3. High temperature observed during Thermographic 2. To resolve the overloading issues identified in the
survey in electrical equipment's/ connections/ cables/ circuits
panels/ switchboards 3. To rectify the root cause of high temperatures observed
4. High resistance observed in Earth pit in electrical equipment's/ connections/ cables/ panels/
(Equipment/Lightning protection) switchboards
5. Exposed live conductors within reach of people or close 4. To check for corrosion and replace electrodes suitably or
to flammable materials recharge earth pits to achieve rated resistance
6. No circuits are drawn for loads without the 5. To fix the exposed live conductors
incorporation of an overcurrent protection device 6. To calculate the load and install suitable Circuit Breaker
(circuit breaker) (CB) device
7. Electrical rooms/ panels are not clean and free from 7. To remove dirt, lint, water, oil or any debris from the
dirt, lint, water, oil, and debris electrical rooms/ panels
8. Significant levels of lint/ dust where high temperatures 8. To remove lint/ dust observed in electrical panels
were recorded in Electrical panels in the same facility
9. Flammable material observed in electrical panels or 9. To remove flammable material from electrical panels/
combustible goods stored in electrical rooms rooms
Electrical panels are not clean

and free from dirt, lint
High temperature observed

during Thermographic survey
Exposed live conductors
Flammable material observed

in electrical panels
Priority 1 Issues (Structural) Suggested actions by Inspection Firm
1. Deflection observed in structural member due to

excessive loading
2. Significant corrosion making the structural element
(beams, columns, truss) etc ineffective that may
collapse
3. Cracks developed in false ceiling over the occupied area
(Such as production area/ office area/ sewing area etc.)
4. Significant cracks in structural elements and non
To vacate the identified area till the factory has the
structural elements; such as vertical column cracks,
action to remediate the issue and protect workers
cracking to top surface of a slab in a flat slab structure,
severe cracking in walls etc.
5. Risk of collapse in Non- Engineered structures
6. Local damage to structural elements which may lead to
local failure of the element
7. Heavy vibrations observed on floor causing structure
damages/ degradation which may lead to local failure of
the element
Deflection observed in
structural member due to
excessive loading
Significant corrosion making

the structural element
(beams, columns, truss) etc
ineffective that may collapse
Cracks developed in false

ceiling over the occupied area
(Such as production area/
office area/ sewing area etc.)
Significant cracks in structural

elements and non-structural
elements; such as vertical
column cracks, cracking to
top surface of a slab in a flat
slab structure, severe
cracking in walls etc
Local damage to structural

elements which may lead to
local failure of the element
Risk of collapse in Non-

Engineered structures
Part II. Confirmation on completion of CAPs
Content
2. Factory Ranking Policy
Structural safety issues Fire safety issues Electrical safety issues

• Priority 1 (SP1): Immediate • Priority 1 (FP1): Immediate • Priority 1 (EP1): Immediate
actions actions actions
• Priority 2 (SP2): Within 6 • Priority 2 (FP2): Within 6 • Priority 2 (EP2): Within 2
weeks weeks weeks
• Priority 3 (SP3): Within 6 • Priority 3 (FP3): Within 6 • Priority 3 (EP3): Within 4
months & longer term actions months & longer term actions weeks
(maintenance) (maintenance) • Priority 4 (EP4): Within 2
months
Objective
- To work on the continued improvement of factory safety, it is necessary to rank the factories on their performance
against the assessment, Corrective Action Plan (CAP), and remediation goals established.
- It is also important to outline an escalation process to be used if factories fall behind on their time and action
calendars established.
- To encourage continued progress, it may be important to utilize LABS Participant relationships to improve poor
performance.
Transparency
- Factory rankings will be published on LABS FFC Platform by factory name. Summary information will be made
available for public viewing as clarified in the Transparency Policy.
Factory Ranking Designations
Completed
On track
Behind schedule
Critical
Suspended
Part III. Practical exercise on floor load assessment and to calculate the occupant
load capacity
Content
1. Floor load assessment
2. Occupant capacity load calculation
3. On-site activity
4. Result Discussion
Part III. Practical exercise on floor load assessment and to calculate the occupant load capacity
LABS Standard requirements:
- Restrictions on Loading: the live load for which a floor or roof is or has been designed, will not be exceeded during its use
- Factory Load Manager: is located onsite full time at the factory, is trained in the operational load characteristics of the
specific factory.
- Floor Loading Plans (Safe Load Plans): shall be permanently and conspicuously posted for each suspended floor and roof
- Floor Load Markings: In areas of factory buildings used for storage of work materials and work products, walls, columns,
and floors shall be clearly marked to indicate the acceptable loading limits as described on the relevant Safe Load Plan
Lack of Load Control Plan

Refer to LABS Standard – Article 8.8 - 8.11
Example of factory layout and loading documents

Max PSF
No Type Item Description
Load
W36" x H72", Max 6 boxes high,
1 HS Box Goods Rack 120
15kg/box
Denim Rolls 13" dia, 72" long, 150kg/roll, 6 high
2 HS 150
Storage max
Bundled Box
3 LS 40 Max 48" high, 24" aisle each bay
Storage
W36" x H72", Max 6 boxes high,
4 Light Office 40
15kg/box
5 Light Sewing Tables 40 Typical sewing tables
6 Special Water Tanks N/A 4000 lbs, 60" dia, 84" tall, 5000 gal
Notes: Floor x Load Plan
HS – Heavy Storage Factory name:………… Prepared by: …………….
LS – Light Storage Date Approved:……… Approved by: ……………
Calculate the Storage Loads
Fabric Density (kN/m3)
Cardboard 2.5
Unworked Fabric (e.g. cotton bales, denim bales, wool) 3.5
Finished garments, packed 2.0
Finished garments, loose piles 1.5
• 6.3kN/m2 (1.8m High)

• 1.8m high stack of rolled denim
• Assume density of uncorked
fabric i.e. 3.5kN/m2/m height
• Stack height of 1.8m Equivalent
Case 1 area load of 6.3kN/m2
• Watch access to perimeter
areas
• Assume denim roles are 55kg
each in calculations
Case 2 Case 3
Can be up to 4.0kN/m2 (2.0m
High) depending on contents of
boxes
Denim factory Boxes are
45cm x 37cm x 11cm
Assume density of packed
clothing i.e. 2. 0kN/m²/m height
Stack height of 2.0m Equivalent
area load of 4.0kN/m2
Check box weights and
dimensions and carry out
calculations to determine storage
• 2.25kN/m2 (1.5m High) load
• 1.5m high disordered bundles
• Assume density of loose clothing i.e.
1.5kN/m²/m height Stack height of 1.5m
• Equivalent area load of 2.25kN/m2
Case 4
5.0kN/m2(2.0m High)
Stacked flat cardboard up to 2m high
Assume density of packed cardboard
i.e. 2.5kN/m2/m height
Thus, 2m high stack = 5.0kN/m2
Alternative measurement:
Density = 250kg/m3
This was determined by weighing a
sample of cardboard 8cm x 14cm x
0.5cm thick (7g).
Stacked 2m high the equivalent area
load is 5.0kN/m2.
Case 5 Case 6
Heavy Machinery 10 kN/m2/m height

Measure weight on site Measure height of plinths and calculate weight
Record tank capacities and consider total load
on slabs, beams or columns
Occupant Load Factor
Occupancy Use Occupant Load Factor (m2 per person)
Industrial - General and high hazard industrial 10.0 gross
Not applicable - Maximum probable number of occupants
Industrial - Special purpose
at any material time
Storage - Mercantile occupancies 30.0 gross
Business (i.e. office) 10.0 gross
Mercantile - Sales area on street floor (i.e. shops) 3.0 gross
Day-care use 3.0 net
Assembly - Concentrated use, without fixed seating 0.65 net
Assembly - Less concentrated use, without fixed seating 1.4 net
Fixed Seating Number of fixed seats
Other Refer to NFPA 5000 (2015) Table 11.3.1.2
Refer to LABS Standard – Article 6.4.2

Capacity Factor
Stairways Corridors, doors, other level components and ramps
Area
(mm / person) (mm / person)
All others 7.6 5
High Hazard Contents 18 10
Board and Care 10 5
≥ 810 mm
≥ 915 mm
Aisle width Exit door width

Refer to LABS Standard – Article 6.5
Minimum width of staircase
Category Minimum width (mm)

Existing staircase 915
New staircase with occupancy load < 2000 1200
New staircase with occupancy load > 2000 1420

3. On-site activity
Group will be divided in to

team of 5 participants each
Calculate the floor loading Calculate the occupant load capacity of fire exits
4. Result Discussion Are there
adequate exits
How many
Is there any load for the first floor?
exit doors on
plan posted in the
the 2nd floor?
factory?
Part IV. Incident Investigation (Techniques and analysis)
Content
1. General
2. Incident investigation procedure
2.1. Recording
2.2. Event screening
2.3. Event analysis
2.4. Corrective action plan
1. General
Incident: An unplanned event that interrupts an activity and sometimes causes injury or damage or a chance
occurrence arising from unknown causes; an unexpected happening due to carelessness, ignorance, and the like
Source: http://www.china.org.cn/photos/2012-11/26/content_27223199_8.htm
1. General
INCIDENT CLASSIFICATION
Major
incident
Minor Incident
Unsafe act or condition

1. General
Indicator Definition
Fire
 A fire that takes longer than 5 minutes from discovery to extinguish, or which requires the local
fire brigade/department to be called out (not including any false alarms);
 Any actuation (due to fire) of a fire suppression system;
Services/Utilities
Major
 An incident causing significant failure in an electrical cabinet;
Incident
 An explosion or failure causing a rupture of a vessel or pipe;
 Fracture or striking live service pipes/cables by excavation, collision or other means;
Construction
 Failure of roof, collapse of structure, buildings, silo, large scaffold etc;
 Any unplanned movement of ground, including landslide or roof fall in work areas;
1. General
Fire
 Any fire which takes less than 5 minutes, from discovery, to extinguish;
Services/Utilities
 An incident which was found before causing failure to a service or utility;
Construction
Minor
 Physical damage to the site buildings or structures;
Incident
Evacuation
 Any other incident, which results in the evacuation of personnel not including a false alarm;
Other
 Any repeat of a recommendation which has previously been ‘verified complete’.
 A fire system which has been impaired without any knowledge of the site.
1. General
 Near Misses/concerns with the potential to result in a major or minor incident;

 Poor Conditions;
• Poor housekeeping standards such as combustible dust build up or spillage during production;
Unsafe
• Blocked access to extinguishers, alarms or exits;
Acts or
• Combustible materials build up outside of designated areas;
Conditions
• High temperature in electrical cabinets
 Non-conformance with safety (electrical and fire) policy or procedures (Unsafe acts)
• Evidence of smoking in a non-designated zone;
2. Incident investigation procedure
If death, fatal
accident report for
the Local Authority
2.1. Recording
All incidents occurring are reported

via an Immediate Report If death, fatal
accident report for
the Local Authority
 Photographs can be very useful to help

explain incidents, their aftermath or the
circumstances surrounding them.
 Try to set out any other relevant issues that
may have an impact on the significance of
the incident or that may assist to assess the
potential risks.
 Time for report: Report within 24 hours
where possible
2.1. Recording
2.2. Event screening
The goal of this step is to enable a quick answer to
the following question: “Can the event occur again
with more serious consequences?” If death, fatal
accident report for
the Local Authority
This automatic screening is carried out by an OHS
professional, who will answer the following
questions:
 Could the consequences of the accident
have been more serious?
 Can it happen again?
 Has a similar incident or accident already
happened?
 Absence of immediate and obvious
solution?
2.3. Event analysis
Objectives
To search for the immediate and remote causes If death, fatal
accident report for
the Local Authority
of the event that occurred, in order to set up
protective measures that will guarantee the
safety of staff/factory as soon as possible.
2.3. Event analysis
How does it work?
An analysis of the causes must be carried out
following any event, according to its characterization If death, fatal
accident report for
described in step n°2. the Local Authority
The analysis must be carried as soon as possible

after the incident, to establish the first facts about
the circumstances and search for the main causes
and those linked to behaviour, judgements and
decisions.
The facts must be collected at the scene of the

incident, if possible, so as to have a good
understanding of what happened.
2.3. Event analysis
Who is concerned?
The incident analysis is carried out by a team, using If death, fatal

accident report for
a brainstorm-style method, including: the Local Authority
 The persons directly concerned by the accident
(victim, witnesses)
 Their immediate superior(s)
 The OHS Manager
 A staff representative
 And if possible colleagues, a representative from
the medical department
This working group is chaired by a the hierarchy with

the help of a method guarantor (person who has
been trained to one of the method describe as
bellow).
2.3. Event analysis
Distribution
The analysis report must be distributed to staff If death, fatal
accident report for
the Local Authority
representatives, Workshop Heads, the Foremen of
the workshop concerned, the General Manager, the
Production Manager, the OHS Manager, Branch
Manager, Area Manager and persons who took part
in the inquiry.
This report may to be a tool to make people aware
that accidents do not happen by bad luck, but that
they result from logical and complex chains of
events which may be acted on.
2.3. Event analysis
Management Role
It is the responsibility of management to participate If death, fatal
accident report for
the Local Authority
in the accident analysis, at least the immediate
superiors of the injured person.
As an example of best practices, it may be noted

that some businesses have asked their managers to
review and analyse all Major events that occurred in
their perimeters. Once this review has been carried
out, the analysis is sent to all managers concerned
2.3. Event analysis
Analysis methodology
To carry out an accident or incident analysis, a If death, fatal
accident report for
the Local Authority
participative methodology like the 6M Method, the
5 Whys Method or the causes tree method must be
used.
The aim of this analysis is to identify the causes of

the accident to set up necessary action plans, in
order to avoid another occurrence of this type of
accident.
2.3. Event analysis Material elements
Equipment Materials Environment

6M Method
Step 1: Describe the event that occurred very precisely by Effect
replying to the questions: who was doing what? how? with

what? where? when?
Step 2: Identify the causes that combined to cause this event Management Methods Manpower
and classify them by family
Human Elements
(concerning Judgements & Decisions)
Step 3: Distinguish the primary causes, the secondary causes
and more remote causes
Build up a fishbone diagram in (see below) and search for a
consensus about the causes
Trunk
Effect
Large branch Key branch
Medium
branch
Small branch
Manpower
2.3. Event analysis
5 Whys Method
2.3. Event analysis
Fault Tree Method
Step 1: Establish the list of facts
Make an inventory of all “unique” facts, which means dissecting
each fact: “Fact = antecedent”. At first, the order in which the
facts are given is not important.
 Obtain a consensus from the group about the facts collected.
Step 2: Draw up a cause tree
Search for the ultimate fact in the fact list.
Starting from the ultimate fact/event, create a diagram showing
the link between the causes by asking 3 questions:
 What are the causes for this event to happen?
 Was this cause (antecedent) necessary to cause this event?
 Was this cause (antecedent) sufficient to create this event?
Step 3: Links between facts

Establish the diagram that illustrates the logical link of causes that
created the event by using these links
Objective
To decide on corrective action following every
event so that it does not happen again and write it If death, fatal
accident report for
down in an action plan. the Local Authority
How does it work?

Two levels of action must be considered:
 Firstly, learn the direct lessons of the accident
analysis and seek all the means to avoid it
happening again.
 Secondly, using the analysis of the particular
situation that caused the accident, safety
problems can be highlighted in other work
situations.
For every action, the action plan must specify who

is in charge and the deadlines
Who is concerned?
The action plan is followed up by the
management, who inform staff representatives If death, fatal
accident report for
about the corrective and preventive action that is the Local Authority
carried out. The action plan is not completed until
the efficiency of the action carried out has been
checked and validated by the OHS professional.
Distribution / filing
This action plan will be filed and reviewed
periodically to appraise its level of progress. It will
be distributed as widely as possible in the
company but also outside it, for example in the
Sector, if this experience may help others.
Corrective action plan following the accident analysis
Site: Prepared by: Report N°:
Description the incident Job Title: Date Completed:
Whe n When Audited
Root Caus e s ide ntifie d: Control me as ure s Who
planne d completed Yes/No
1 1
Action Plan
2 2
3 3
4 4
5 5
6 6
7 7
Whe n When Audited

What? Where? Who
planne d completed Yes/No
Potential
1
2
3
Part V. Continual improvement of OHS Performance
Content
1. Workplace Inspections
2. Workplace Complaints
3. Incident Investigations
4. Right to Refuse Work
5. Effective OHS Meetings
6. Motivation Involvement
7. Education
Workplace
Inspections
Right to OHS Workplace

Refuse Work Committee Complaints
Incident
Investigations
Purpose
 To review all areas of the workplace to determine if there are hazards that workers may be exposed to and implement
controls to minimize them
 To look at controls in the workplace to see if they are working
 To look for hazards that may have been missed or new hazards that may be present in the workplace
Workplace Inspection Steps
Monitor the
Plan the Conduct the Write the
corrective
inspection inspection report
actions
• Develop a workplace inspection checklist

1. Plan the • Schedule inspections in consultation with the
inspection Committee/Representative/Designator
• Do not disrupt work processes while workers are

2. Conduct the directly engaged in work
inspection • Use the checklist to check off items inspected
• Take careful notes
• Complete it as soon as possible after the inspection

• Clearly state the specific area(s) inspected; the time and date of the
inspection; names of inspection team members
• Identify any temporary controls that were out in place
• Have a description of the hazards found with their exact location
• Recommend corrective action
3. Write the • Prioritize recommendations
report • State who should take the action
• Include timelines for taking corrective action
• Once completed, the report is sent to the employer and the
Committee/Representative/Designator
• The report should be signed and dated by the person(s) who
completed it
• Ensure legislative requirements are met

• Delegate who will be responsible for monitoring of the
recommendation
• Provide progress reports to Committee/Representative/
4. Monitor the
corrective actions Designator
• Assess the impact of any temporary control/corrective action put
in place
• Document progress of the issue and the resolution
• Monitor injury reports for injury trends
Quality Assurance
- Cooperate with the employer in scheduling and actively participating in
workplace inspections
- Ensure the inspections are being carried out
- Review all workplace inspection reports at meetings
- Monitor the workplace inspection element in meetings
- Make recommendations, monitor implementation, follow-up and evaluate
corrective actions
- Identify injury, illness and property damage trends
- Identify specific areas which require close monitoring
- Monitor the effectiveness of workplace inspections
2. Workplace Complaints
- Communicate the process for receiving complaints by workers

- Ask the worker if the issue was reported to the supervisor
- If it wasn’t reported to the supervisor, workers are advised to report it to the supervisor
- The first step is to give supervisors the opportunity to resolve the workplace issue
Material
- A method for examining all incidents in the workplace
- A fact-finding, not fault-finding process that identifies the
root (basic) cause of incidents as a means of preventing
reoccurrence
Manpower
Members of the incident investigation team may include:
- Area supervisor
- Member of the Committee/Representative/Designate
- External resources (i.e. OHS Division, OHS professionals,
fire department, local law enforcement)
Training
All members of the investigation team should be trained in incident investigations and
be knowledgeable of workplace conditions and procedures. Training and education may
include:
- Interviewing skills
- Understanding root/basic cause of incidents
- How to complete incident investigation reports
- The steps for conduction incident investigations
Steps
1. Immediately respond to the incident
2. Gather information
3. Analyze the information to determine the root cause
4. Make recommendations
5. Write the report
6. Follow up
Quality Assurance
- Participate in incident investigations

- Monitor the incident policy and procedures
- Review incident investigation reports to ensure identification of root cause
- Monitors recommendations and corrective actions
- Educate workers on potential hazards identified
4. Right to Refuse Work
Return to
Supervisor Resolved
work
Return to
Unresolved OHS Committe Resolved
work
Provincial OHS Return to

Unresolved
regulator Resolved
work
5. Effective OHS Meetings
 Provide greater protection against workplace injury and illness by

monitoring the workplace health and safety program
 Ensure an effective program is in place and provide the employer a
level of due diligence
 Assist employers in meeting their OHS legislative requirements
 Provide a mechanism for workers to report health and safety issues
and concerns
 Promote a health & safety culture
Expert power
- To be believable, it's important that members of the safety committee have a clear understanding of their role, purpose,
duties, and responsibilities.
- How do you gain expertise? By increasing your knowledge and gaining experience.
Position Power
- Another strategy for gaining credibility is to increase the committee's position
power.
- A characteristic of position power is access to the decision-makers.
Gaining Credibility - Communication

- Effective communication is key in establishing expert and position power.
- To gain credibility with both management and employees, communicate regularly
and often with them.
Management Support and Commitment

- Management demonstrates support through communication and commitment
through action: For example, support is shown by saying that the safety committee
is important. However, commitment is demonstrated through action, for example,
by investing time and money into the safety committee.
Management Support
- Formally through the mission statement, policies, job descriptions, and performance
appraisals.
- Informally through word of mouth; a simple recognition of a job well done; or
appreciation expressed before a group of peers.
Management Commitment
- Allowing members of the safety committee more than an hour a month to work their safety responsibilities;
- Promoting those who serve on safety committees because they have increased knowledge and skills in safety and health
management;
- Responding to the recommendations made to correct conditions, practices, and systems;
- Through active membership in the committee; and
- By attending (as observers) safety committee meetings from time to time.
7. Education
For a safety committee to operate successfully, its members should be educated and trained in at least four very important
areas:
- Safety committee operations
- Safety inspection procedures
- Hazard identification and control concepts and methods
- Accident investigation procedures
Part VI. Additions or alterations in factory layout
Content
1. What are the additions or alterations in factory layout?
2. LABS standard requirements on the additions or alterations in factory layout
3. Construction Observation
4. Temporary Construction Loads on Existing Factories
1. What are the additions or alterations in factory layout?
- A substantial expansion will be interpreted to mean any new floor or roof levels, mezzanine levels, horizontal floor
additions, or similar new structure.
- Any substantial retrofit or expansion of an existing factory building shall comply with National Construction Regulations,
unless modified by LABS Standard
- Regardless of when a factory was constructed, the structural impact on the entire structure of any expansion must be
analytically evaluated and confirmed by a qualified Structural Engineer.

2. LABS Standard requirements on the additions or alterations in factory layout
- No change in use of any existing compliant factory should

be undertaken without prior notification to the LABS
Executive Director.
- No change in occupancy classification of any part of any
existing compliant factory should be undertaken without
prior notification to the LABS Executive Director.
- No addition to any existing buildings shall be undertaken
without permission from the permitting authority.
- Additions or alterations to an existing building or structure
are not to be made if such additions or alterations cause
the building or structure to be unsafe or more hazardous
based on fire safety, life and structural safety or
environmental degradation.
Refer to LABS Standard – Part 11

3. Construction Observation
Construction observation of all new construction, including new factory buildings, expansions of existing factory buildings,
and repairs of existing factory buildings, shall be performed by a Qualified Structural Engineering Consultant (QSEC). This
construction observation role by the QSEC is in addition to any 3 rd party or Authority construction monitoring that may be
required.
Construction observation shall include, but not be limited to, the

following:
- Specification of an appropriate testing and inspection schedule
prepared and signed with date by the responsible person;
- Review of testing and inspection reports;
- Regular site visits to verify the general compliance of the construction
work with the structural drawings and specifications, and
- Preparation of reports to document the results of observations and
testing, including resolution of non‐conforming construction

4. Temporary Construction Loads on Existing Factories
- All loads required to be sustained by an existing factory structure or

any portion thereof due to placing or storage of construction materials
and erection equipment including those due to operation of such
equipment shall be considered as temporary construction loads.
- Provisions shall be made in design to account for all stresses due to
such loads
- When an existing factory will be expanded, all temporary construction
loads shall be analytically confirmed and documented by the QSEC
who is responsible for the design of the expansion works
- Temporary construction loadings on an existing factory during an
expansion or other construction operations must not be allowed to
endanger the life safety of building occupants through overloading
elements of the factory. Construction loadings must be properly
reviewed and managed

LABS Initiative
Workers Helpline
Part VII. The accessibility and the awareness of Helpline
Reported Issue Category
Critical Safety – LABS: The Critical safety issues are high priority issues which can pose an immediate threat to life or severe
injuries. Issues concerning to structural integrity, active fire, exposed electrical equipment’s. Eg: Blocked routes, cracked
pillars or beams, active fire or fire danger inside the factory, exposed wires etc.
Non-Critical Safety – LABS: The Non-critical safety issues include issues which marks a potential risk or danger to Life or
severe injuries. Eg: Occupational safety hazards, Inadequate facilities, inadequate availability of drinking water, active fire
outside factory etc.
Categories Zero Tolerance Issues- Non- LABS related
Accountability/ • Reports of the facility denying / preventing inspectors from entering (part of)
factory premises
Transparency and Ethics
• Reports of (equivalency to) report falsification
OHS • Reports of (equivalency to) report falsification Hazardous and/or toxic substances
mismanaged, stored unsafe or stored in residence
Others • Failure to remediate critical issues despite deadline extension and issue
escalation
Categories Non Zero Tolerance Issues- Non- LABS related

• Freedom of Association - Factory recognizes workers Right to join or form a trade
union of their own choosing
• Withholding employees' original identification documents (ID)
Labor • High Overtime Working Hours
• Juvenile workers:
- Engaged in night shifts
- Improperly shielded from strenuous/hazardous working conditions
Compensation and • Deduction of Wages as a disciplinary action/ Incorrect minimum wages
Wages • Payment below minimum wage
Accountability/ • Attempted/ committed bribery, dishonesty and willful acts of non- transparency
Transparency and • Reports of unauthorized subcontracting
Ethics • Reports of unauthorized home working
OHS • Reports of unauthorized home working

• Uncontrolled discharge of untreated wastewater
Others • Reports of animal welfare violations

• Reports of substance abuse within the facility
LABS Initiative – Chat/Toll free number
LABS Chat and tollfree number is a platform, where workers can register the issues. While the main focus would be
LABS related concerns (Issues related to Fire Safety, Electrical Safety and Structural Safety), we expect to receive
concerns regarding worker rights, wages, workplace related issues, feedback or suggestions from workers. Please
note LABS will not involve in any Non-LABS related concerns and all Non-LABS related queries will be shared with
Factory Management and Brands (according to the issue reported).
Highlights:
1. Option to record a message, share a photograph and leave a voice message through toll free number
2. Chat available in local languages besides English
3. Available 24 hours/ 365 days
4. Callers have a choice to report the issues anonymously
5. LABS related cases will be dealt on priority and shared with brands/ factory management through LABS
LABS Chat/toll free number– Why?
• An easy and fast way to report any concern directly
• Choice to be anonymous
• Opportunity to have feedback / report about work environment
• Enabling the workers and boost their morale
• Enhancing the role of a worker to make safer workplace

LABS Chat/toll free number– Posters
LABS – Mock Chat/Call (recorded message)
• Scan the QR Code from your mobile phone’s
camera to open the LABS Chat
• Select the preferred language and proceed to
chat
• Submit the concern you have or are facing
• Dial the toll free number to get an IVR message
• Press 1, to record a message
• After the Beep, record your message and disconnect
when you are done

Part VIII. Good Practices
Content
1. Fire safety
2. Electrical safety
3. Structural safety
Fire Safety
Aisles shall be provided

with a minimum
unobstructed clear-
wide of 915mm
Fire fighting equipment

maintained and tested
regularly, water level
maintained, etc
Fire Safety
Regular maintenance and

checking of illumination
of Exit signs and/or timely
replacements of faulty
lights
Fire detector installing

Fire Safety
Housekeeping
Inspection, test and

maintenance records
Fire Safety
Test and
maintenance record
examples on fire
safety system
(Source: Fire Safety Log Book)

Fire Safety
Test and
maintenance record
examples on fire
safety system
(Source: Fire Safety Log Book)

Electrical Safety
Thermographic
scans done regularly
and temperatures
recorded
Ensure electrical
panels are clear of
debris and
periodically checked
for the same
Electrical Safety
Ensuring the sufficient

access and working
space for electrical
equipment
Oil spill tank provided for

transformers and
regularly maintained to
check for spillage if any
Structural Safety
Lateral Bracing
Structural documentation
available (Such as
structural drawings, as-
built drawings,
geotechnical report etc.)
Structural Safety
Good maintenance
Load plans posted

Part IX. Verify completion of all procedures as per LABS Training Policy
Content
1. LABS Training Flowchart
2. Factory Graduation Procedure
3. Key requirements for graduation
4. Reactivation of Factory after graduation
5. Graduation Checklist
Elements governing training levels:
1. Safety proficiency
i. General fire safety awareness (ex: knowledge of evacuation and conducting fire drills, periodic use and
maintenance of firefighting equipment etc.)
ii. Established safety management systems
iii. Availability of adequate safety equipment and sufficient trained staff
2. OHS Committee
iv. OHS Committee constitution and its functional review as per local laws
v. A well-documented and implemented health and safety policy
vi. Periodic performance analysis data of the OHS committee functioning
Graduation:
Successful completion of training on the afore mentioned parameters and subsequent completion of checklist will entitle
the factory to be graduated
Part IX. Factory Graduation
1. Factory Graduation Procedure
• LABS Factory Coordinator monitors the factory’s progress on

Graduation fulfilment criteria fulfilling the criteria for graduation
• The Factory triggers the graduation by confirming the completion
LABS Assessment completed  of all the elements
• LABS Factory Coordinator will review the checklist shared by the
CAP Closure completed 
factory and will schedule a “Graduation Verification Visit” for the
factory with the Inspection Firm that has conducted the CAP
Safety trainings completed 
Closure visit
Graduation Checklist adherence  • Graduation Verification Checklist adherence will be conclusive for
issuing Graduation letter to the factory
• All issues identified as per the Corrective Action Plan (CAP) of initial assessment reports have been remediated as per
LABS Standard guideline and confirmed with the CAP Closure report by the Inspection Firm (IF)
• Basic Safety Training, Advanced Safety Training Level-1 and Advanced Safety Training Level-2 have been completed
OHS Committee has been established and the LABS mandated trainings are further being conducted with a process
established to cover 100 % workers and record participation rates (The OHS committee size shall be in line with
local/country specific guideline)
• Dedicated safety manager is available in the factory having:
o At least 5 years of Occupational, Health and Safety experience
o Certification/Diploma in Occupational, Health and Safety from any recognized technical institute
o Knowledge about the Occupational Health and Safety Act, guidelines and regulations
• Designated staff trained to use and maintain firefighting equipment can be trained internally by competent teams or
through 3rd party. However, proof of completion of trainings will have to be presented by factory against request
• No infrastructural changes made to the building which includes but not limited to changes in electrical, fire and
structure or it’s layout by carrying out any additions, alterations and/or extensions of any new floors after the CAP
Closure visit conducted by the Inspection Firm
• No more than 30% increase of workers within the factory after the CAP Closure visit
• Demonstrated capacities to maintain Structural, Fire and Electrical Safety such as:
o Safety management systems effectively implemented by trained staff
o Floor load limits being monitored and load management carried out within the factory
o Staff well trained to use and maintain the firefighting equipment
o Evacuation fire drills conducted for all employees as per the local rules and regulations
o Thermo-graphic scans are carried out by qualified and trained personnel at least on a tri- annual basis and any high
temperatures (where temperatures of components are >20°C the ambient temperature) are rectified at priority as per
LABS Standards
o All electrical equipment being maintained periodically in accordance with the equipment manufacturer's guidelines
o Ensuring to maintain defined safe load limit of floor/ circuits in case of any addition/removal of machinery, etc. as per
approved design and drawings such as single line diagram, as-built drawings etc.
• Joint walk through to be conducted and documented every month by internal OHS and safety teams of factory to
ensure there are no new issues present in the factory
• Factory supports that the Helpline is operating and functioning well by communicating the Helpline to workers (through
trainings and posting danglers, stickers, posters etc.) and neither inhibits nor discourages its usage
Graduated factories will be required to undergo self-assessment twice a year by filing the self-assessment checklist. LABS
team will review the checklist and in case of any deviations identified, the information will be communicated to the
respective brand participants along with the recommendations for factory to enroll back into the LABS Program.
However, following scenarios will lead to reactivation/ re-entering of the factory post-graduation in the LABS Program
• The Brand Participants observe and confirm that the LABS Standards are not being followed in the factory
• Any Horizontal or vertical expansion in the building structure carried out with or without legal approval
• Significant demolition carried out in any part of the building structure
• Changes made to the building by carrying out additions, alterations and/or extensions of any new floors
• Any change in use of machinery or other arrangement exceeding the defined safe load limit of floors/circuits
• Construction of any new building within the factory compound or premises that impacts the existing electrical load of
the factory
• Alteration in any part of the building structure which includes removal/addition of external fire exits or impacts existing
fire exit plans etc.
• Any natural hazard (such as- earthquake, cyclone, typhoon etc.) and/or any unforeseen accidents (such as fire,
structural damage, electrical accident etc.) causing distress and/or damage in structural, electrical and fire safety
systems
• Any changes in occupancy after initial assessment to a significant portion of a building that may impact on the
structural loading, fire hazard & separation, fire compartmentation, evacuation, fire safety systems etc.
2. Graduation Checklist The factory will be given 3 months to complete the Graduation checklist
No. Key question Yes No Comment

1 Is there a written Safety and Health Policy?
2 Is it communicated and workers aware of the policy?
3 Is Safety Program established?
4 Is it implemented and operational?
5 Are opportunities identified to improve?
6 Are corrective actions taken?
7 OHS committee installed
High level of worker participation representing each working section and worker
8
category in committees
9 Thermographic scanners available & staff trained to use them
10 Frequent evacuation drills (2 per year minimum documented)
11 OHS staff in place (proportional to factory size & risk)
12 Dedicated safety manager reporting directly to CEO/GM
13 100 days + without incidents
14 Employee safety suggestions
15 Safety suggestion box installed
16 Open door policy implemented for workers to flag safety issues
17 X number of all employee meetings
18 X number of joint walk through
19 X number of report evaluation with the management
20 X Number of employee safety suggestions
21 Hazards and cases reported
22 Incident investigation
23 Respond to reports and time Taken
24 Number and frequency of management walkthroughs
25 Number and severity of hazards identified during inspections
26 Number of workers who have completed required safety and health training
Timely completion of corrective actions after a workplace hazard is identified or
27
an incident occurs
28 Timely completion of planned preventive maintenance activities

29 Incident/accident report to be available
Worker opinions about program effectiveness obtained from a safety climate or
30
safety opinion survey
31 Analyze performance indicators and evaluate progress over time
Share results with OHS committee and workers and invite their input on how to
32
further improve performance
When opportunities arise, share experience and compare results to similar
33
facilities within your organization
34 Number and cost of solved safety non- conformances for the month
35 Lost time (in hours) due to accidents (including fatalities)
36 Number of safety inspections for the month
37 Percentage of attendance at OHS committee meetings
38 Percentage of corrective actions closed out within specified timeframe
39 Percentage of staff with occupational health and safety (OHS) training

Remediation related questions
1 Sufficient & well-maintained firefighting equipment present
2 Corrective actions closed within specified timeframe
3 Staff trained to use and maintain firefighting equipment
SAFETY MANAGEMENT SYSTEM (SMS)
SAFETY MANAGEMENT SYSTEM (SMS)
Safety Management System (SMS)
Implementing & Measuring SMS Efficacy
SMS Cycle
Focus Areas
Conclusion
Understanding the need for SMS
• Safety Management System (SMS)
o What is SMS
o Advantages
o Components
• Implementing & Measuring SMS Efficacy
o Methodology
o Roles & Responsibilities
o Awareness & Training
o Measuring Efficacy
• SMS Cycle
• Focus Areas
• Conclusion
Safety Management System refers to a systematic approach to managing safety by organizational goals, policy, structure,
planning, accountability and safe standard operating procedures.
Objectives
• Set up effective system to identify and mitigate risks
• Relentless monitoring
• Continuous improvement
• Set-up identified-tangible goals
Advantages
• Encourages safety culture
• Protects and enhances an organization’s reputation and credibility
• Reflects business is socially responsible
• Maximize the performance and/or productivity of employees
• Increased employees’ commitment to the team/organization
• More competent, happier and healthier workforce
• Reduces business costs and disruption
• Enables organizations to meet customers’ OHS expectations, and
• Workforce in general to stay longer in active life
Components
SAFETY
POLICY
SAFETY RISK SAFETY

SMS ASSURANCE
MGMT
SAFETY
PROMOTION
Components
Drivers
Category Driver & Check Point
Safety Policy & Protocols • Well established policies

• Management commitment
• Accountability across board
• Evidence to show case records and results
• Third party integration
• Testing of the established system
Safety Assurance • Performance monitoring

• Incident investigation / analysis
• Assurance for:
• Employee satisfaction
• Compliances
• System assessment
• Data based analysis
Drivers
Category Driver & Check Point
Safety Risk Management • Get all stakeholders involved

• Identifying risks
• Analysing risks
• Mitigating risks
• Accepting residual risk and progressing
Safety Promotion • Safety as culture

• Specific actions linked to accountability
• New systems for safety and people inventory
• Data analysis and implantation
Modern Day Safety Score Computation
Risk Matrix
Software based
system SMS Single Digit Score
Continuous monitoring system

Matrix Example
SMS Implementation
1. Setting up Policies & Protocols (safety; risk management)
2. Leadership commitment & implementation team
3. Allocate timelines and responsibilities
4. Monitoring mechanism
5. Continuous improvement
SMS Role, Responsibilities & Accountability
• Commitment to safety
Leaders • Budget allocation
• Motivation to team
• Adherence to policy
• Risk Management Framework
• Awareness & training programs
• Incident response
• Corrective & Preventive Actions
Safety Manager • Safety audits and closure of gaps
• Performance Monitoring
• Certifications / Standards (if applicable)
• Compliances
• Reporting
Role, Responsibilities & Accountability
• Fire
• Focus on fire safety
• Fire prevention
• Fire response
• Fire drills
Specialist Functions • Training
• Electrical
• Safety standards
• System Health Check including Audits
• Maintenance
• Record keeping
• Awareness about policy & procedures

• Carry out tasks safely
Employees • Report concerns and incidents
• Participate in improvement programs
e
Awareness & Training
Identify
Level Based crucial Test the
Mandatory for all issues
Training employees
Improve the
Training Need Records & Drills &
training program
Identification Checks Demos
Standards & Recognize Good Creativity &

Certification Performance Online Programs
Needs
Cyclic process
ACT PLAN
CHECK DO
Check list for factories
S. No. Check Status Remarks

1. SETTING UP
1.1 Well defined policy exists
1.2 Roles & responsibilities earmarked specifically
1.3 Sufficient resources allocated
1.4 Safety objectives are measurable
1.5 Is there an effort to involve all employees

and contractors

2. SAFETY RISK MANAGEMENT
2.1 Methodology for risk identification and assessment
2.2 Regular review of risk assessment
2.3 Timely mitigation of identified gaps
2.4 Risk register in place
2.5 Frequency of review of risk controls is less at least

six months

3. SAFETY ASSURANCE
3.1 Well established mechanism for incident reporting
3.2 Defined process for incident investigation and CAPA
3.3 At least bi-annual internal safety audits
3.4 Change management of policies and procedures
3.5 Use of technology for assurance
3.6 Score card for safety measurables
3.7 Trend analysis used to prevent future incidents


4. SAFETY PROMOTION
4.1 Safety training to all employees
4.2 SME Training for personnel allocated responsibility of

safety management
4.3 Gratifying awareness and communication campaigns
4.4 Safety is positive culture rather activity
4.5 Training records maintained
4.6 Level based safety drills and simulation


5. MONITORING & IMPROVEMENT
5.1 Safety forum/committee established
5.2 Evidence of regular meetings (preferred monthly) of

safety forum
5.3 SMS improved based on review of risks, risk control

and incident trends
5.4 Regular increase in safety scores (of measurable

values)
Focus areas – Risk Identification
Risk identification is a deliberate and systematic effort to identify and document the Institution’s key risks.
The objective of risk identification is to understand what is at risk within the context of the Institution’s
explicit and implicit objectives and to generate a comprehensive inventory of risks based on the threats
and events that might prevent, degrade, delay or enhance the achievement of the objectives.
• If you cannot identify risk, probably you cannot mitigate it
• Make it part of culture
• Safety is everyone's need and everyone’s responsibility
• Forum to review and encourage identification
Focus areas – Risk Mitigation
Risk mitigation is defined as the process of reducing risk exposure and minimizing the likelihood of an
incident. It entails continually addressing your top risks and concerns to ensure your business is fully
protected. Mitigation often takes the form of controls, or processes and procedures that regulate and
guide an organization.
• Matches culture and strategy
• Cost benefit analysis
• Categories
• Must do
• Good to do
• Consider in future
Focus areas – Corrective and preventive actions
Any ongoing system can have glitches or need to improve further.

• Careful study of reported incidents
• Trend analysis
• Reduce accidents
• Remove non-conformities
• Reduce future problems
• Handling of smaller issues to prevent larger issues
• Better cost management
Focus areas – Monitoring mechanism
• New risk identification

• Process monitoring
• Impact monitoring
• Mitigation plan monitoring
• Best practices
Conclusion
Safety Management System has stupendous potential to yield effective

results – safety-wise and economy-wise. It requires diligent implementation
and monitoring to reach right outcomes.

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Factory Safety Training Session

DATE: ………….. V1.1, 16th June, 2022

LABS Initiative and Standard

Objective of LABS safety trainings

Gender Gender Balance Gender Bias

• Get information and training on OSH reporting and handling systems in

BASIC SAFETY ADVANCE SAFETY ADVANCE SAFETY

Fire Safety Awareness

Firefighters and Fire Fighting Measures

Protection from fire

Good & Bad Practices

Safe work practice

1. Identify hazards that cause fire

The Fire Triangle

Common causes of fire

1. Introduction To Fire Fighting Equipment

Fire Extinguishers Fire Alarm Point

1. Introduction To Fire Fighting Equipment

Don’ts during Fire Incident: Do’s During Fire Incident:

1. Take electricity seriously

Image source: Google images

2. Severity of the shock

3. Effects of current flow

Effects of current flow

Image source: Google images

• Controlling electrical hazards

Image source: Google images

Maintenance of fire preventive systems

Important guidelines of Fire and Electrical safety as per LABS standards

All employees meeting to introduce OHS Committee

Effective emergency response planning in line with the OHS Committee

Practical Factory Tour

Identification and use of Firefighting equipment

2. CAP remediation Process Flow

No. Equipment Content of maintenance followed by:

1 Automatic Suppression System (sprinkler) LABS Standards - Article 12.10.1

2 Fire alarm and detections system LABS Standards - Article 12.10.2

3 Portable Fire extinguishers LABS Standards - Article 12.10.3

4 Emergency lighting (battery) LABS Standards - Article 12.11.1

5 Fire hydrants LABS Standards - Article 5.3.7

6 Fire hose reels LABS Standards - Article 5.3.7

7 Fire pumps LABS Standards - Article 5.3.7

8 Generators LABS Standards - Article 12.11.2

Fire safety requirement Electrical safety requirement

OHS-C Members OHS-C Support Members

Interior structure Exterior structure

1. What is an Emergency Response Plan?

1. Introduction to the Thermography

1. Introduce the fire extinguisher system

• Severity of safety issues identified and subsequent action plans

OHS Committee Organize, plan, Efficient execution Risk Control

Selected “Trainers” (e.g. members

Factory Management (Compliance

Severe Priority 1 issues

Severe Priority 1 Immediate actions Severe Priority 1

Exit doors not

Exit doors with

Illuminated exit signs are