Transmittal Correspondence

Week 3
ESPIII
 ?What Is an email of Transmittal
• In business, there are many situations when important documentation is sent from
one person to another that needs introduction and clarification. Sometimes these
documents contain sensitive information, reports or technical details that require a
brief explanation. Transmittal emails/correspondence help to call attention to the
recipient of the information, to ensure they read it and respond in a timely manner.
• An email of transmittal is a type of short business email that accompanies a
document to explain the purpose or importance of it. This email clarifies to the
recipients what they received and why they received it. For larger documents, a
transmittal email may also include details of important elements. Transmittal emails
also clarify requirements or instructions regarding the attached documents.
Transmittal Correspondence/Email of
Transmittal
• OUTLINE
1. Recipient (Name and Position)
2. Subject
3. Body Paragraph I
A. Title of report
B. Cause of writing
4. Body Paragraph II
A. Purpose of Report
B. Statement of Request
5. Body Paragraph III
A. Praise of co-workers
Transmittal Correspondence/Email of
Transmittal
• SAMPLE