Formatting

Sheets
Presenting and Analyzing Data with Excel 2016
 LEARNING COMPETENCIES

At the end of the lesson, we should be able to:

• Add sheets
• Rename sheets
• Delete sheets
• Copy sheets
• Move sheets
• Appreciate having order in working sheets
LET’s HAVE A
REVIEW
What is a cell in MS Excel?
It is the intersection of a row and a
column in excel
Name box Formula bar
Active Cell
 What is a Worksheet?
 A worksheet or sheet is a collection of
cells in excel.
 What is a workbook?

A collection of worksheets or sheets.

Remember:
By default, there is only one sheet in
a blank workbook.
 How to add a worksheet or a sheet in a
workbook?
 We can simply add more sheets if we need to.
 The sheet tab is found on the lower part of the
screen.
To add a sheet in a worksheet, we click the plus
(+) sign beside Sheet 1. or just Press F11 –shortcut key
for add sheet to a workbook
Rename Sheets
To rename a sheet, we do the following steps:

1. Right-click the sheet we want to rename.

2. On the drop-down menu, click Rename.
3. Sheet1 will be highlighted: type the new
sheet name.
Example: Rename Sheet1 into Information.
Delete Sheets
To delete a sheet, we do the following steps:

1. Right-click the sheet we want to delete.

2. On the drop-down menu, click Delete.
 Copy Sheets

Before we copy sheets, let us prepare the sheets we

will use.
For this example, we will create sheets and
rename them as: Information, Student List, and Subject
List. Let us save this workbook as MySampleFileOne on
the desktop. We will also create another workbook and
save it as MySampleFile Two.
To copy sheets Let us now do the following steps:

1. Go to MySampleFileOne.
2. Click the Information sheet.
3. Copy this sheet and paste it in the
same workbook.
4. On the drop-down menu, click Move
or Copy.
A Move or Copy dialog box will appear. It will ask
us where a copy of the sheet will be placed.
To book: The drop-down menu will ask us to
indicate which Excel workbook we want to paste
the copy of the selected sheet.
By default, the original location of the sheet will be
the workbook in the To book: list.
A Move or Copy dialog box will appear. It will ask us
where a copy of the sheet will be placed.
• Before sheet: The drop-down menu will ask us in
between which worksheets should we paste the
copy of the selected sheet.
By default, the sheets in the active workbook
will be listed in the Before sheet: list.
To create a copy of the Information Sheet and place it
at the end of the other worksheets inside
MySampleFileOne,
let us do these steps:
1. Choose (move to end) in the Before sheet: section.
2. Check the box at the bottom that says Create a copy.
3. Click OK.
 We will see the Information (2) sheet at the
rightmost sheet tab. (2) is automatically added because
there is already an Information sheet present. Excel does
not allow duplicate sheet names.
To create a copy of the sheet in another workbook,
we select the workbook in the To t book: section of the
Move or Copy dialog box. Let us not forget to check the box
that says Create a copy.
 Move Sheets

The steps in moving sheets are almost the same as

the steps in copying sheets. The main difference between
copying and moving sheets is the presence of the original
sheet from the source.
We retain a copy of the original sheet in the source
by copying it to the assigned destination. On the other
hand, it does not leave the original copy in the source
workbook when we move it.
 Let us move a sheet by doing these steps:

1. Right-click the Information sheet.

2. Chose Move or Copy.
3. On the Move or Copy dialog box, select
MySampleFileTwo in the To book: list.
4. Click (move to end) in the Before sheet.
The information sheet from MySampleFileOne is now
moved to the right most tab of MySampleFileTwo.
 A worksheet allows us to see data grouped
accordingly. The tools inside a workbook
keep the orderliness of our work.
 If we can see how much easier it is to work in an orderly place, we can maximize Our productivity and
efficiency. Let us appreciate the tools we use to maximize our productivity.
 CREATING EXCEL FORMULAS
 Math equations may also be evaluated
using Excel.
Do you still remember the PEMDAS
Method of evaluating equations in
Mathematics?
 PEMDAS
 PEMDAS stands for parenthesis,
exponent, multiplication, division,
addition, and subtraction
 The same sequence of evaluationg
equations in mathe is followed in Excel.
 The symbols we use in math cannot be recognized in excel.

 Excel has its own set of symbols we

must follow.
 Symbols used in Excel
PEMDAS Symbol name
P-arenthesis () Parenthesis
E-xponent ∧ caret
M-ultiplication ⋇ asterisk
D-ivision / Forward slash or
slash
A-ddition + Plus
S-ubtraction - Minus
 Just like in math equations, when
multiplication is combined with division,
Excel evaluates the formula from left to
right. When addition is combined with
subtraction, the formula is also
evaluated from left to right.
 Equations in excel always start with
equal sign, and we use the cell address
of the value in equation
Activity 1 write your answer in ¼ sheet of paper to be pass on thursday

Convert the following math equations into their excel

equivalent.
1. 12+4x2
2. (4-2)2
3. 4-22
4. 3x2x4
5. 27÷33
Thank you and
God Bless