1

NATIONAL COLLEGE OF BUSINESS

ADMINISTRATION AND ECONOMICS 2

GROUP MEMBERS

NAME: ROLL NO:

Zeeshan Waqar ADP-CS
Muhammad Sami BS-SE
Haroon Rasheed ADP-IT
MEMORANDUM WRITING 3
INTRODUCTION 4
MEMO WRITING 5

A memo is a
written
communication Memos can be
It is important
that is short used for various
to follow proper
and concise, purposes,
formatting and
often used to including
structure when
convey reporting,
writing a
important requesting, and
memo.
information updating.
within an
organization.
6
PURPOSE AND AUDIENCE 7

The purpose of a memo The audience for a

should be clear and memo is usually The tone of a memo
Details about changes
specific, addressing a internal, such as should be professional
in a company's policies
particular issue or colleagues or superiors and formal.
topic. within an organization.

Reminders about Updates about a Information about

Introduction of new
deadlines or other company's procedures changes in employee
personnel
important dates or guidelines status or certifications

Notices of changes in Corporate news about

laws that affect the the organization's Health Notifications
organization's function successes
MEMO FORMATTING
PARTS OF THE MEMO

Necessary
Header Introduction Body Conclusion Attachments
STRUCTURE OF THE MEMO

TO: Indicating the recipients

FROM: Indicating the originator of the message

DATE / TIME: Memos have a date and time stamp for effective tracking of a message.

RE: The memo usually has a line indicating the subject or purpose of the message. The line can also be
titled SUBJECT.

MESSAGE: The body of the message contains the relevant information of the memo.

SIGNATURE: The originator of the message signs the document, often with a title, contact information, and
other details relevant to the sender's position in the company.
WRITING STYLE 11
 WRITING STYLE
Be concise and Use the body
List the purpose Communicate
keep the paragraph and
of the memo in the message of
language conclusion to
the introductory the memo in the
positive break down your
paragragh subject line
throughout information

PARTS OF THE MEMO

It is important to The tone should
The tone of a
avoid using an be appropriate
memo should be
overly casual or for the audience
professional and
confrontational and purpose of
formal.
tone. the memo.
EXAMPLE
 EXAMPLES OF MEMOS

Interoffice Informational
memos memos

Policy memos

1 2 3
Interoffice memos are used Policy memos are used to An informational memo is an in-
for internal communication communicate changes or updates house communication addressed
within an organization. to policies within an organization. to one or more individuals.
TYPES OF MEMORANDUM

Request Confirmation Suggestive Periodic

Memo Memo Memo Report Memo
 Request Confirmation Suggestive Periodic
Memo Memo Memo Report Memo

To gain favorable To confirm something in To come forward Inform about the pros
response to a request writing that has been and provide a and cons of project to
agreed to verbally suggestion be submitted at regular
intervals
Any Question?
Thank You!