Case Studies

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 Banana Fruit Waste Disposal of Agricultural Industry
 The presence of buyers is influenced by various factors such as transportation logistics,  No Long-term agreements in place.
regional demand, market access, and agricultural networks.
Challenges  Enduring challenge due to its pervasive presence, which occupies valuable space and
 Buyers for waste bananas are contingent upon the geographical location.
demands financial resources for proper disposal.

Data Gathering & Consolidation

 Comprehensive data collection including data analysis, volume projections per area/farm, estimated disposal price for consolidation.
RFP Preparation
 New Vendor Identification based on predefined qualification criteria and buyers location, financial capability to buy, national presence.
 Utilize all available resources in order to identify capable takers/buyers that are qualified.
 Introduce the project to another BU in order to accommodate other volume near to their areas, since they are also processing such as composting, biofuel production, or the extraction of bioactive
compounds, banana waste can be monetized and contribute positively to the bottom line.
Approach
Detailed RFP Result
and  Online Request for Proposal (RFP) process seeking key inputs e.g., financials, product portfolio, operations, innovation, capacity, price benchmark practices,
Deliverables  Detailed cost breakdown, which incorporates specified cost adders, along with commitments to staggered pick-up schedules to ensure the efficient and appropriate disposal of waste bananas in
each respective area.
 Formulation of negotiation strategy such as defining a market basket consolidation based on results provided by each bidders on each areas/farms enabling decisions making about Buyers
selection of desired areas/farms to collect the banana waste, mitigating cherry-picking risk, negotiation.
 Engaged in extensive negotiation to optimize and achieve the highest possible proceeds.
Final Bidding
 Final bidding is conducted Offline and encourage bidders to provide their best price that they can offer in order to get a better result.

• Earned $106,496 vs estimated disposal price @ $305,403.  Established long-term contractual agreement with awarded Buyer to avoid price fluctuations in
the volatile commodities market.
 Other BU has benefited to the banana waste which was allocated by the client as their
Impact additional raw materials for converting it to organic fertilizer & natural Gas.

 The transformation of banana waste into a source of revenue represents a significant

paradigm shift from considering it as a loss to realizing its potential value.

(C) YCP Consus 2023 all rights reserved 2

 12 Light Vehicles for Disposal of Agricultural Industry
 Previous post-bid efforts resulted in the retention of 12 units due to their high estimated  Price re-evaluation will not occur due to the additional cost, despite its potential to determine the
disposal value. latest vehicle values.
Challenges  Most vehicles are non-functional or considered scrap, yet they are being sold at a high
price.
Data Gathering & Consolidation
 Comprehensive data collection including data analysis, volume projections, estimated disposal price based on the vehicle assessment, legal documents for consolidation.
 Conducted vehicle assessment of each unit and price benchmarking exercise.
RFP Preparation
 Identification of New buyers/bidders based on predefined qualification, financial capability to buy.
 Utilize all available resources in order to identify capable takers/buyers that are qualified.
 Setting up schedule of ocular visit to all bidders invited to ensure transparency to both party.
Approach Detailed RFP Result
and  Online Request for Proposal (RFP) process seeking key inputs e.g., financials, product portfolio, operations, innovation, capacity to buy, price benchmark practices.
Deliverables  Evaluate each proposal against the predefined evaluation criteria outlined in the RFP document. Determine the extent to which each proposal complies with the requirements specified in the RFP,
including, pricing, pick-up schedules, and any other terms and conditions.
 Formulation of negotiation strategy such as develop a scoring system or objectively assess and score each proposal based on the evaluation criteria. Assign numerical scores or ratings to different
aspects of the proposals to facilitate comparison and discuss it with the client before decision-making.
 Engaged in extensive negotiation to optimize and achieve the highest possible proceeds.
Final Bidding
 Final bidding is conducted online and monitor the progress of the bidding online to ensure all bidders are participating.
 Encourage bidders to provide their best price that they can offer before time end.

 Earned $22,606 vs Estimated Disposal Price @ $ 30,210.

 Cost savings: Eliminating the need to store and maintain old vehicles reduces associated costs
• Freeing up space: Removing old vehicles creates space in the storage area, which can be such as storage fees, maintenance expenses, insurance premiums, and depreciation.
utilized for more productive purposes such as storing inventory, equipment, or other assets of
Impact the client.
 Streamlining operations: Getting rid of unused vehicles streamlines operations and improves
• Financial returns: Selling or recycling old vehicles can generate revenue or salvage value, efficiency by reducing clutter and making it easier to access and manage other assets.
providing financial returns that can be reinvested by the company or used to offset expenses.

(C) YCP Consus 2023 all rights reserved 3

 Masking Tape 1x25 Requirement of Agricultural Industry

 Low budget allocation despite the increasing prices of all commodities.

 Limited pool of suppliers capable of meeting clients' volume requirements is in high demand,
Challenges  The client requires payment terms of 120 days, despite this commodity is considered as
potentially impeding the timely procurement of necessary goods.
high use with high demand in the market.

Data Gathering & Consolidation

 Comprehensive data collection including data analysis, volume projections, estimated budget for consolidation.
RFQ Preparation
 Utilize all available resources in order to identify capable Vendors/bidders that are qualified.
 New vendors/bidders undergo a thorough evaluation process, which includes assessing their predefined qualifications, evaluating their ability to deliver goods promptly, and determining their
cost-effectiveness, ensuring that the selected suppliers meet all criteria necessary for successful collaboration.
.Detailed RFP Result
Approach
 Presented RFP result to client and recommend reducing the payment terms duration to 90 days, as doing so would enable us to take advantage of available discounts.
and  Vendors/bidders are evaluated based on their responses to the Request for Quotation (RFQ) and their compliance with the specified terms and conditions.
Deliverables  Upon receiving the result of the Ceiling Price accepted by the buyers/ bidders, it is presented to client together with the strategic plan, auction settings subject for approval.
 Formulation of a negotiation strategy involves comprehensive planning, including the establishment of a market value benchmark, which facilitates informed decision-making during the
evaluation process by allowing for a comparison of the offers submitted by each bidder and discuss it with the client
Final Bidding
 Final bidding is conducted online and monitor the progress of the bidding online to ensure all bidders are participating. Encourage bidders to provide their best price that they can offer before
time end.
 Conduct extensive negotiation to optimize and achieve better and cost effective result during this round.

▪ Acquired savings at 4.84% despite the increasing prices and high demand vs Annual Spend
@ $256,147.
Impact
▪ Shortening the payment terms from 120 days to 90 days led to a decrease in the price
offered.

(C) YCP Consus 2023 all rights reserved 4

Disposal of Scrap materials @ PCY Tire, Metal and Plastic Agricultural Industry

▪ Tire and Plastics has low value compared to their estimated disposal Price
Challenges ▪ Only few local buyers are catering this type of scraps because there are no factories/ ▪ Client requested to have it disposed and clear the area ASAP to avoid audit findings.
local companies who are engaging in recycling this type of scraps.

Data Gathering & Consolidation

 Comprehensive data collection including data analysis, volume projections, estimated disposal price, sample photos for consolidation.
RFP Preparation
 Identification of New buyers/bidders based on predefined qualification, financial capability to buy and committed to comply with the terms and condition.
 Utilize all available resources in order to identify capable takers/buyers that are qualified.
Detailed RFP Result
Approach  Online Request for Proposal (RFP) process seeking key inputs e.g., financials, product portfolio, operations, innovation, capacity to buy, price benchmark practices.
and  Evaluate each proposal against the predefined evaluation criteria outlined in the RFP document. Determine the extent to which each proposal complies with the requirements specified in the RFP,
Deliverables including, pricing, delivery schedules, and any other terms and conditions.
 Formulation of negotiation strategy such as develop a scoring system or objectively assess and score each proposal based on the evaluation criteria. Assign numerical scores or ratings to different
aspects of the proposals to facilitate comparison and decision-making.
 Final Bidding
 Final bidding is conducted online and monitor the progress of the bidding online to ensure all bidders are participating. Encourage bidders to provide their best price that they can offer before time
end.
 Conduct further negotiation to optimize and achieve the highest possible proceeds during this round.

• Selling or recycling scrap generate revenue or salvage value, providing financial returns/ROI
▪ Acquired Earning at $5,825 vs Estimated disposal Price @ $4,990 despite the low value of that can be reinvested by the company or used to offset expenses.
Plastic and Tires.
Impact ▪ Disposing the scraps creates space in the storage area, which can be utilized for more
productive purposes such as storing inventory, equipment, or other assets of the client.

(C) YCP Consus 2023 all rights reserved 5

 White Sugar Requirement of Agricultural Industry

▪ Budget allocation is very low despite the increasing prices of all basic commodities.
Challenges ▪ High demand with high cost due to inflation.

Data Gathering & Consolidation

 Comprehensive data collection including data analysis, volume projections, estimated budget for consolidation.
RFQ Preparation
 Utilize all available resources in order to identify capable Vendors/bidders that are qualified.
 New vendors/bidders undergo a thorough evaluation process, which includes assessing their predefined qualifications, evaluating their ability to deliver goods promptly, and determining their
cost-effectiveness, ensuring that the selected suppliers meet all criteria necessary for successful collaboration.
Approach .Detailed RFP Result
and  Vendors/bidders are evaluated based on their responses to the Request for Quotation (RFQ) and their compliance with the specified terms and conditions.
Deliverables  Upon receiving the result of the Ceiling Price accepted by the buyers/ bidders, it is presented to the client together with the strategic plan, auction settings subject for Dole Team approval.
 Formulation of a negotiation strategy involves comprehensive planning, including the establishment of a market value benchmark, which facilitates informed decision-making during the
evaluation process by allowing for a comparison of the offers submitted by each bidder.
 Conduct extensive negotiation to optimize and achieve better and cost effective result.
Final Bidding
 Final bidding is conducted online and monitor the progress of the bidding online to ensure all bidders are participating.
 Encourage bidders to provide their best price that they can offer before time end.

▪ Acquired savings @ 10.67% vs Annual Spend @ $2388.

Impact ▪ Moreover, savings has been acquired despite the high demand of the basic commodities
now a days.

(C) YCP Consus 2023 all rights reserved 6

 Disposal of SPP Factory Scrap Plastic of Agricultural Industry
▪ Requires immediate action due to its pervasive presence, which occupies valuable
space in the area.
Challenges ▪ Audit findings and local government penalties will occur if not dispose in accordance
▪ Contract from the previous winning bidders will expire soon.
with their policy.

Data Gathering & Consolidation

 Comprehensive data collection including data analysis, volume projections, estimated disposal price for consolidation.
RFP Preparation
 Identification of New buyers/bidders based on predefined qualification, financial capability to buy and committed to comply with the terms and condition.
 Utilize all available resources in order to identify capable takers/buyers that are qualified.
Detailed RFP Result
Approach  Online Request for Proposal (RFP) process seeking key inputs e.g., financials, product portfolio, operations, innovation, capacity to buy, price benchmark practices.
and  Evaluate each proposal against the predefined evaluation criteria outlined in the RFP document. Determine the extent to which each proposal complies with the requirements specified in the RFP,
Deliverables including, pricing, delivery schedules, and any other terms and conditions.
 Formulation of negotiation strategy such as develop a scoring system or objectively assess and score each proposal based on the evaluation criteria. Assign numerical scores or ratings to different
aspects of the proposals to facilitate comparison and discuss it to the client before decision-making.
Final Bidding
 Final bidding is conducted online and monitor the progress of the bidding online to ensure all bidders are participating.
 Encourage bidders to provide their best price that they can offer before time end.
 Engaged in extensive negotiation to optimize and achieve the highest possible proceeds during this round.

▪ Acquired earnings at $137,787 vs estimated disposal price @ $160,288.

▪ Renewed contract for 1 year to three winning bidders before it expires. ▪ Prevented the discovery of compliance discrepancies, mitigating the risk of facing audit
Impact findings and associated penalties well in advance.
▪ Secured continues disposal of non-hazardous waste and resolved the issue of having
pervasive presence of waste in the area.

(C) YCP Consus 2023 all rights reserved 7

 Tissue Paper Requirement of Agricultural Industry
 To renew the contract from the existing supplier or look for other alternative suppliers
who could provide equivalent offer without compromising the budget allocation and its  To ensure that the required quality is met, free dispenser must be provided equivalent to the offer
Challenges benefit. of the supplier from the previous contract.
 Needs to be done before the contract expires and before running out of stocks.

Data Gathering & Consolidation

 Comprehensive data collection including data analysis, volume projections, estimated budget for consolidation.
RFQ Preparation
 Utilize all available resources in order to identify capable Vendors/bidders that are qualified.
 New vendors/bidders undergo a thorough evaluation process, which includes assessing their predefined qualifications, evaluating their ability to deliver goods promptly, and determining their
cost-effectiveness, ensuring that the selected suppliers meet all criteria necessary for successful collaboration.
Approach .Detailed RFP Result
and  Vendors/bidders are evaluated based on their responses to the Request for Quotation (RFQ) and their compliance with the specified terms and conditions.
Deliverables  Upon receiving the result of the Ceiling Price accepted by the buyers/ bidders, it is presented to the client together with the strategic plan, auction settings subject for Dole Team approval.
 Formulation of a negotiation strategy involves comprehensive planning, including the establishment of a market value benchmark, which facilitates informed decision-making during the
evaluation process by allowing for a comparison of the offers submitted by each bidder.
 Conduct extensive negotiation to optimize and achieve better and cost effective result.
Final Bidding
 Final bidding is conducted online and monitor the progress of the bidding to ensure all bidders are participating.
 Encourage bidders to provide their best price that they can offer before time end.

.
 The objective was accomplished with precision, aligning seamlessly with the client's stipulated
 Acquired @ 31.22% savings after validation of their price in comparison with the estimated
criteria and timeline.
budget price @ $12,800/ annual spend approved by the client.
Impact  Contract Renewed for 1 year extension.
 Stocks are available for office consumption before contact expires.
 Retain the benefit of having free dispenser allocation without charges.

(C) YCP Consus 2023 all rights reserved 8

 Reefer Power Cable Requirement of Agricultural Industry

 Price increase has implemented by the previous supplier.

 In strict adherence to the client's guidance, sole consideration was given to the incumbent
Challenges  No budget allocation reference provided but rather LPP.
suppliers.
 Required Price validity for 5 months and staggered delivery terms.

Data Gathering & Consolidation

 Comprehensive data collection including data analysis, volume projections, estimated budget for consolidation.
RFQ Preparation
 Utilize all available resources in order to identify capable Vendors/bidders that are qualified.
 New vendors/bidders undergo a thorough evaluation process, which includes assessing their predefined qualifications, evaluating their ability to deliver goods promptly, and
determining their cost-effectiveness, ensuring that the selected suppliers meet all criteria necessary for successful collaboration.
.Detailed RFP Result
Approach
 Vendors/bidders are evaluated based on their responses to the Request for Quotation (RFQ) and their compliance with the specified terms and conditions.
and  Upon receiving the result of the Ceiling Price accepted by the buyers/ bidders, it is presented to the client together with the strategic plan, auction settings subject for Dole Team
Deliverables approval.
 Formulation of a negotiation strategy involves comprehensive planning, including the establishment of a market value benchmark, which facilitates informed decision-making during
the evaluation process by allowing for a comparison of the offers submitted by each bidder.
 Conduct extensive negotiation to optimize and achieve better and cost effective result.
Final Bidding
 Final bidding is conducted online and monitor the progress of the bidding to ensure all bidders are participating.
 Encourage bidders to provide their best price that they can offer before time end to ensure better result.

.
 Acquired savings @ 39.24% vs LPP $17,540/ annual spend despite the inflations.
 Leading vendor has reduce their offer upon agreement to purchase it as 1 time PO covering
Impact for 5 months.
 Project has been accomplished accordingly within the timeline provided by the client.

(C) YCP Consus 2023 all rights reserved 9

 ACTIV 32E (200 L Per Drum ) Requirement of Agricultural Industry
 Limited supplier to 1, restricted by the client in accordance with their preference
approved by their quality control department/ research team.  No alternative insecticide that research team can recommend unless it is tested and proven by
Challenges  The supplier already provided notice of price increase and payment terms duration them.
adjustment from 60days to 30days

Data Gathering & Consolidation

 Comprehensive data collection including data analysis, volume projections, estimated budget for consolidation.
RFQ Preparation
 Utilize all available resources in order to identify capable Vendors/bidders that are qualified.
 New vendors/bidders undergo a thorough evaluation process, which includes assessing their predefined qualifications, evaluating their ability to deliver goods promptly, and
determining their cost-effectiveness, ensuring that the selected suppliers meet all criteria necessary for successful collaboration.
.Detailed RFP Result
Approach
 Vendor/bidder is evaluated based on their responses to the Request for Quotation (RFQ) and their compliance with the specified terms and conditions.
and  Upon receiving the result of the Ceiling Price accepted by the buyers/ bidders, it is presented to the client together with the strategic plan, auction settings subject for Dole Team
Deliverables approval.
 Formulation of a negotiation strategy involves comprehensive planning, including the establishment of a market value benchmark, which facilitates informed decision-making during
the evaluation process by allowing for a comparison of the offers submitted by each bidder.
 Conduct extensive negotiation to optimize and achieve better and cost effective result.
Final Bidding
 Final bidding is conducted online and monitor the progress of the bidding to ensure all bidders are participating.
 Encourage bidders to provide their best price that they can offer before time end in order to achieve the best result.

 Despite the anticipated increase, only marginal savings were achieved at a rate of 1.12%
compared to the allocated budget of $60,570 for annual expenditure.
Impact  The payment terms have been maintained at 60 days, and the requirements have been fulfilled
in accordance with the client's timeline, ensuring the smooth operation of the farm is not
compromised.

(C) YCP Consus 2023 all rights reserved 10

 Kalmar Reach Tacker 5014 Disposal of Agricultural Industry
 Previous bidding was a failure due to its low offer vs the estimated disposal price.
 Unit is no longer functional.  Transporting the unit to the other location is costly and there is no safe storage area that can
Challenges  Client requested an immediately disposal of the unit because the property owner accommodate this huge unit.
requested to remove it.

Data Gathering & Consolidation

 Comprehensive data collection including data analysis, volume projections, estimated disposal price for consolidation.
RFQ Preparation
 Utilize all available resources in order to identify capable Buyers/bidders that are qualified.
 New vendors/bidders undergo a thorough evaluation process, which includes assessing their predefined qualifications, evaluating their ability to deliver goods promptly, and determining their
cost-effectiveness, ensuring that the selected suppliers meet all criteria necessary for successful collaboration.
 Setting up schedule of ocular visit to all bidders invited to ensure transparency to both party.
Approach
.Detailed RFP Result
and  Buyers/bidders are evaluated based on their responses to the Request for Quotation (RFQ) and their compliance with the specified terms and conditions.
Deliverables  Upon receiving the result of the Floor Price accepted by the buyers/ bidders, it is presented to the client together with the strategic plan, auction settings subject for Dole Team approval.
 Formulation of a negotiation strategy involves comprehensive planning, including the establishment of a market value benchmark, which facilitates informed decision-making during the
evaluation process by allowing for a comparison of the offers submitted by each bidder.
 Conduct extensive negotiation to optimize and achieve better and cost effective result.
Final Bidding
 Final bidding is conducted online and monitor the progress of the bidding online to ensure all bidders are participating.
 Encourage bidders to provide their best price that they can offer before time end.

 Earned $14,466 vs estimated disposal price @ $10,849 .

 Reducing the necessity of storing and up keeping old heavy equipment leads to decreased
• Freeing up space owned by the clients business partner has been a relieve because they are expenditures, including storage fees, maintenance costs, insurance premiums, and depreciation.
planning to utilize it for other business purposes.
Impact
 Disposing of idle heavy equipment enhances operational efficiency by decluttering the
• The sale of outdated heavy equipment yielded revenue or salvage value, offering financial
workspace, facilitating easier access to and management of remaining assets.
gains that the company could reinvest or allocate toward offsetting expenses.

(C) YCP Consus 2023 all rights reserved 11