ADMINISTRATIVE

ISSUANCES
ADMINISTRATIVE ISSUANCES

Administrative Issuances are orders, instructions, or directives

written by a person in authority to his subordinates. These
provide objectives, programs, and policies prescribing
methods and procedures that in turn affect the organization.
Some of the most common issuances are:
Memorandum Office Order
Memorandum Circular Special Order
Circular Standard Operating
Procedure
MEMORANDUM
 The National Headquarters of Philippine National Police issued Letter
Directive No. 95-09-26 dated October 27, 1995 on the Format and Use of
Memorandum and Police Radio Message. The Purposes of this directive is
to prescribe the basic guidelines and standard regarding the preparation
of written communication particularly memoranda letters. This also
MEMORANDUM prescribes the formats for PNP written communications to be consistent
with current standards of acceptability.

Memorandum is an inter-office communication dealing with the official

matters in the police organization, its message is written in the fewest
possible words. A memorandum is for application, requiring compliance
or dissemination of information for the offices and members of the
organization. In some cases, it Is specifically directed to an individual or
groups of individual in a specific police unit, directorate service, region,
province, station or section tat require specific performance or action.
Police executives and subordinate officials may issue memorandums;
the former may use it for administrative instructions while the latter for
advisory of informative matters.

The “subject-to” letter format, which is a standard military type of

communication should not be used anymore in all type of PNP
communicators, and instead be replaced with the “memorandum”
letter format, which is the standard and acceptable type among civilian
offices.
PARTS OF MEMORANDUM
 01 HEADING

Parts of 02 LETTERHEAD

memorandum 03 ADDRESSEE

04 ATTENTION LINE

05 SUBJECT
Parts of 06 DATE

memorandum 07 BODY

08 COMPLIMENTARY
ENDING
 01 HEADING

Parts of 02 LETTERHEAD

memorandum 03 ADDRESSEE

04 ATTENTION LINE

05 SUBJECT
 HEADING
- This contains the date, subject, thru channels, and
01 addressee
 01 HEADING

Parts of 02 LETTERHEAD

memorandum 03 ADDRESSEE

04 ATTENTION LINE

05 SUBJECT
 LETTERHEAD
-Every police unit or police office has its own letterhead
02 where it is usually printed in the first page.

Republic of the Philippines

NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
CEBU POLICE PROVINCIAL OFFICE
Dona ModestaSingsonGaisano St., Lahug, Cebu City
 01 HEADING

Parts of 02 LETTERHEAD

memorandum 03 ADDRESSEE

04 ATTENTION LINE

05 SUBJECT
 addressee
-The words “MEMORANDUM FOR” is used if sends to a
03 superior office or “MEMORANDUM TO” if sends to a
subordinate.

MEMORANDUM MEMORANDUM

FOR : Regional Chief TO :All Chiefs of Police/GD, 703rd

PNP Regional Crime Laboratory Office 7
Camp SateroCabahug MPG COY
Gonordo Ave, Cebu City
 01 HEADING

Parts of 02 LETTERHEAD

memorandum 03 ADDRESSEE

04 ATTENTION LINE

05 SUBJECT
 Attention line
-This is mainly for faster dissemination, the memorandum
04 may be addressed to a specific individual or head of a unit,
or by the use of an office symbol.

MEMORANDUM MEMORANDUM

TO :Chief of Police, SRPS TO :Chief of Police, SRPS

(Attn: PO2 Dennis Camunay, PNP) (Attn: Crime and Investigation

Department)
 01 HEADING

Parts of 02 LETTERHEAD

memorandum 03 ADDRESSEE

04 ATTENTION LINE

05 SUBJECT
 subject
-This is written two spaces below the sender and two spaces
05 to the right colon. It should contain no more than ten words.

TO

FROM

SUBJECT : EARTH HOUR PHILIPPINES 2024

Parts of 06 DATE

memorandum 07 BODY

08 COMPLIMENTARY
ENDING
 date
-This is placed below the subject indicating when the
06 memorandum is written.

TO

FROM

SUBJECT

DATE : MARCH 25, 2024

Parts of 06 DATE

memorandum 07 BODY

08 COMPLIMENTARY
ENDING
 body
-This is the message of the memorandum, it is double-
07 spaced when the message is less than nine lines.
Parts of 06 DATE

memorandum 07 BODY

08 COMPLIMENTARY
ENDING
 COMPLIMENTARY
ENDING
-This is the originator’s name found 5 spaces below that last
08 paragraph of the body of the message.

MICHEAL DASIGAO
Police Deputy Director General
MEMORANDUM CIRCULARS
 Also termed as MC in government
offices, Memorandum Circulars
have subjects that explain or Classify
MEMORANDUM
rules and regulations for
CIRCULARS
subordinates to comply.
 Our Team

JAISA MARIE CAMANZO

GRACIANO GUIMARE
FRANCES HATTON
KYLA MARIE PRESNO
CHARLIE JHON RESTON
RHEA SALAPA
Thank
you!!!