DEVELOPING ICT CONTENT

FOR SPECIFIC PURPOSES

PREPARED BY: MR. PATRICK ANSON G. SALANGSANG
What was your earliest memory
of productivity tools?
Three basic functions of digital tools are
generally combined to support decisions
in business or management, and in
communication contexts. These are
writing, numeracy, and presentation
skills.
Tool/Techniques:
Mail Merge and label generation

Use Case:
Mass email or printed letters
Advantages of Mail Merging are:
Only one document needs to be composed
for communication to an extensive list of
interested people, clients or customers.
Each document can be personalized i.e. it
appears to be have been written
specifically to each recipient. It contains
details only relevant to the receiver.
Many document formats can be
developed to use with one database.

Errors in transcribing details from one

document to another are eliminated.
Mail merging basically requires two
components: the document that contains
the message and the document or file that
generally contains the list of names and
addresses.
Two Components of
Mail Merge
1. Form Document is generally the
document that contains the main body of
the message we want to convey or sent.
The main body of the message is the part
of the form document that remains the
same no matter whom you send it to from
among your list.
2. List or Data File is where the
individual information or data that needs
to be plugged in (merged) to the form
document is placed and maintained. It
can be created in Microsoft® Word or
Microsoft® Excel.
Steps in Creating a
Simple Mail Merge
1. Open Microsoft® Word and start a
new blank document.
2. On the Mailings tab, from the Start
Mail Merge group, choose Start Mail
Merge - Letters
3. Type the letter you would send to the
recipient. Save your letter and name is
“Sample Letter”
4. Insert the fields you need in the letter
(Name, Company, Address Line 1,
Address Line 2, Address Line 3 and Title)
5. Save the document once more. You can
use Ctrl+S to quickly do this.
6. On the Mailings tab in the Start Mail
Merge group, choose Select Recipient and
then Use an existing list.
7. Highlight the field you want to change
it to and then select Insert Merge Field
and then click the data you want to
replace it with.
8. You can preview your results by
clicking Preview Results
9. Click Finish and Merge to print out all
your documents.
 Activity:

Practice and create Mail Merge

documents for 10 recipients
Integrating Images and
External Materials
Integrating or inserting pictures in your
document is fun and it improves the
impression of your document. A common
use of inserting a picture on a document
is when you are creating your resumé.
 Kinds of Materials

There are various kinds of materials

Microsoft® Word is capable of integrating
to make your documents richer, more
impressive, and more informative.
1. Pictures. Generally, these are electronic
or digital pictures or photographs you
have saved in any local storage device.
There are three commonly used types of
picture files. You can identify them by the
extension on their file names.
a) .JPG this is pronounced as “jay-peg”
and is the short form for .jpeg or Joint
Photographic Experts Group. It identifies
the kind of data compression process that
it uses to make it more compatible and
portable through the internet.
b) .GIF this stands for Graphics
Interchange Format. This type of image
file is capable of displaying transparencies.
It is good for blending with other materials
or elements in your document. It is
capable of displaying simple animation.
c) .PNG this is pronounced as “ping”. It
stands for Portable Network Graphics. It
was built around the capabilities of .GIF.
Its development was basically for the
purpose of transporting images on the
internet at faster rates.
2. Clip Art. This is generally a .GIF type;
line art drawings or images used as
generic representation for ideas and
objects that you might want to integrate in
your document. Microsoft® Word has a
library of clip arts that is built in or can be
downloaded and used freely.
3. Shapes. These are printable objects or
materials that you can integrate in your
document to enhance its appearance to
allow you to have some tools to use for
composing and representing ideas or
messages.
4. Smart Art. Generally, these are predefined
sets of different shapes grouped together to
form ideas that are organizational or structural
in nature. If you want to graphically represent
an organization, process, relationships, of flow
for infographic documents, then you will find
this easy and handy to use.
5. Chart. It allows you to represent data
characteristics and trends. This is useful
when you are preparing reports that correlate
and present data in a graphic manner. You
can create charts that can be integrated in
your document either on Microsoft® Word or
from external files like Microsoft® Excel.
Image Placement
1. In Line with Text
2. Square
3. Tight
4. Through
5. Top and Bottom
6. Behind Text
7. In Front of Text
 It’s your time to shine:

Create a newsletter with your

teammates with 50 recipients.