Learning Aim A:

Explore the role of an event

organiser
Assignment 1
P1P2M1D1

Submit by Friday 8th September –

5pm
 Assignment 1 – format – SINGLE REPORT + P2 Skills audit + legal brochure
“Explain the role and skills required
P1 to be an effective events planner”.
“Investigate own skills in the form of
P2 a skills audit.”
“Analyse own skills with those required
M1 by an event manager, highlighting areas
for development.”
D1 • Fully justify – how your own skills
match those of an event organiser
• Tasks,
• legal issues,
• skills
• Complete a skills audit –
see separate document
• Extend your work for P1/P2 and compare
your skills with those of event manager.
• Highlight areas for improvement/training
• Research: all relevant skills and those
specific to role of events organizer.
• Fully ‘justify’ ie give your reasons as to
why your skills are suited to those of an
event manager.
 Tasks involved in planning an event (P1)
Examples: As an event manager, you'll need to:

 Write about 5 tasks, ● Write client brief + write detailed proposals + risk assessment
responsibilities, roles ● Research & negotiate on venues
of an event manager ● Manage and coordinate suppliers and all event logistics
● Liaise with sales and marketing teams to promote the event
 Use text book for ● Organise guest speakers and delegate packs
more detail on these ● Manage budget
and your own ● Troubleshoot on the day
research from last ● Manage and brief staff
lesson. ● Facilities management eg parking, traffic control, security, first aid
● Media management
● Health and safety obligations
● Dismantling of event
● Post-event evaluation to inform future events
 Skills required when planning an event (P1)

▪ Organisation
▪ Problem solving
▪ Time management
▪ Negotiation
▪ Communication
▪ Interpersonal skills

Use text book for more detail on these and your own research from last lesson
 Legal skills when planning an event (P1)
Summarise the key findings in the Assignment 1 report, you need to explain how they
apply to the event organiser and at which stage they would be used.

▪ Health & Safety law

▪ Consumer Protection law
▪ Data Protection law
▪ Licences
▪ Contracts
▪ Insurances

Use text book for more detail on these and your own research.
 P2 – “Investigate your own skills”
You should have already completed this last
week.
There are different ways to assess a skill or opinion eg in surveys

▪ Likert scale
▪ Semantic differential scale
▪ Observation
▪ Questionnaire
▪ Appraisal
 Likert Scale – psychometric scale commonly used in
questionnaires
• Respondents have to be indicate the level of
agreement or disagreement they have with
the topic.

• Obtains ratings in groups of 5 or 7

• Can be used to measure agreement,
frequency, importance or likelihood

• Useful - quick and easy way.

• Critical evaluation – not a simple yes or no https://www.questionpro.com/blog/likert-scale-examples/
• Obtain a degree of opinion – so can prioritise
skills that should be worked on
 Semantic differential scale- Similar to Likert Scale but uses stronger terminology
Semantic Differential Scale is a survey or questionnaire rating scale that asks people to
rate a product, company, brand or any "entity“.

This scale offers extremely opposite adjectives on each end of the scale due to which
the respondents can precisely explain their feedback that can be used for making
accurate judgments from the survey.

• Is not pre-judgemental
• Can measure emotions
& feelings
• Will still allow for
extremes.
Other methods to assess performance or give feedback

• Observations
• Appraisal
• Focus groups

 In your P2 skills audit will use some of these methods to assess your
own skills.

 Later in the unit you will need to get audience feedback on your event so
we will come back to these methods of gaining feedback.
 Carry out your own skills audit (P2)
Complete this as a separate document + upload with rest of assignment to Moodle

Importance of
Type of Example of Ranking of your Evidence
that skills for an
skill when skill is skills
events manager
needed Likert
Semantic
A.M1 - Analyse your own skills with those required by an event
manager, highlighting areas for development.

Using your skills audit analyse the FIVE skills

1. What are your strengths and weaknesses in relation to those needed

by an event organiser?
2. What are the areas for improvement and how these could be
improved?
3. What training should you do to improve your weaknesses?
Sample for M1
There is another sample on Moodle

Structure of paragraph:
Score?
Reasons for score?
How to improve your skill?

Evidence:
Use your own personal
experience
+ research on the skills needed
for event organiser
 A.D1 - Fully justify how your own skills match
those of an events organiser – same 5 skills
• Fully justify – You need to give evidence of where you have used the skills that you said you
have and how they would allow you to organize an event efficiently.

• In areas where you are weaker, you need to say how the training/development you have said
that you would undertake in M1, will allow you to gain the required knowledge and how that
skill is used by an event organiser.

• You need to conclude your report with an overall summary of which skills would be the easiest
to improve and suggest which would be the most important.

• BIBLIOGRAPHY.
• Deadline Date for assessment 1: 8th September 2023
 A.D1 – Justification
Your strengths: Your weaknesses – how to mitigate:
Evidence from Types of training/development
• Work experience / jobs • Training – carry out research on any
• School events courses you could go on.
• BTEC study • Resources that could be used instead?
• Personal hobbies – sports, music • Experience – consider tasks,
opportunities you could take up to
• Personal experience – at home develop these types of skills.

All this evaluation must link to the skills and training that would be relevant to being
a successful events organiser.
Sample for D1 – on
Moodle

Your analysis and

evaluation of skills may
vary so don’t assume all
paragraphs will be
uniform.
Assessment 1 – Due 8th September 2023
A. P1 - Explain the role and skills required to be an effective events
planner.

A.P2 - Investigate own skills in the form of a skills audit.

A.M1 - Analyse own skills with those required by an event manager,
highlighting areas for development.

A.D1 - Fully justify how own skills match those of an events organiser