Online Collaboration

Cloud Computing
Cloud computing means storing and accessing data
and programs over the internet instead of your
computer’s hard disk.
Cloud computing allows multiple users to access
applications and data that reside on the internet
rather than on specific personal computers.
Cloud computing creates a new way to facilitate
collaboration and information access across great
geographical distance while reducing the overhead
associated with maintaining what was once an
expensive series of resources ( computers & software
license).
 Understand ways in which cloud computing
facilitates online and mobile collaboration like:

Storage of shared documents and files - Multiple

users can access and edit files
Access to a range of online applications and tools -
Greater collaboration and communication possible
 Storage of Shared Documents and Files

Rather than storing data locally on individual

computers or a company network, cloud computing
involves the delivery of data and shared recourses via
a secure and centralized remote platform.
 Cloud storage advantages

Users will be able to access the data from any

location that has internet access
Users will not need to carry around a physical
storage device or use the same computer to save and
retrieve information.
Allow users to share the data with other people,
turning a personal project into a collaborative effort
where other members of the team can access and
edit shared files.
 Access to range of online applications and tools

Applications of cloud computing are unlimited

Cloud computing system can execute all the
programs a normal computer can run
 word processing software
 customized computer programs designed for a specific
company.
Promotes collaboration between individuals and
business
Improves communication between parties
 ICDL Questions

 Saving manpower
 Maintaining privacy
 Hacking and frauding
 Storing shared documents and files

Which one of the following is facilitated by cloud computing?

 ICDL Questions

 Saving manpower
 Maintaining privacy
 Hacking and frauding
 Storing shared documents and files

Which one of the following is facilitated by cloud computing?

 Examples of Cloud Computing applications and tools

DropBox
Google Drive
One Drive
Apple iCloud
 Outline the benefits of cloud computing for
users like:

Reduced costs - Costs typically lower than installing

locally on a number of machines
Enhanced mobility - Applications can be used in any
location with Internet access
Scalability - Amount of space or applications used
can be increased or decreased as needed
Automatic updates - Updates can be made via the
cloud rather than through local installations
 Reduced Costs

Biggest advantage of cloud computing

Cost effected method to use maintain & upgrade
Reduce the need for advanced hardware on the client
side
A company does not need to buy the fastest
computer with the most memory
A large hard drive is not needed
Reduce maintenance & hardware upgrading needs
Older computers can be used to access cloud services
 Enhance Mobility

Clients are able to access their applications & data

from anywhere at any time
 Access the cloud using any computer linked to the internet
 Provides incredible flexibility as professionals can work from
any computing device anywhere if have access to the web
 Makes collaboration easier since co-workers & project teams
can work on shared information stored centrally in the cloud
 Scalability

Almost unlimited storage capacity

Can increase your current storage place
Scalability is a built-in feature for cloud deployments
you only pay for the applications & data storage you
need
Comes elasticity since clouds can be scaled to meet
your changing IT system demands
 Automatic Update

Services are automatically updated to be downloaded

Include up to date version of software and upgrades
to servers
Backing data up and restoring the data is relatively
easier than storing the data on a physical device
 ICDL Questions

 It allow users to share devices when dealing with

applications
 It allows internet access
 It allows manual updates
 It facilitates online and mobile collaboration

Which one of the following is a benefit of cloud computing?

 ICDL Questions

 It allow users to share devices when dealing with

applications
 It allows internet access
 It allows manual updates
 It facilitates online and mobile collaboration

Which one of the following is a benefit of cloud computing?

 Outline the risks of cloud computing like:

Dependence on provider - Tied due to volume of

data held, convenience reasons, may not have
consistent service
Data protection and control - Threat of unauthorized
access or malware issues
Potential loss of privacy - More people may have
access to data
 Dependence on provider

An internet connection is necessary to take full

advantage of a cloud service.
When you are offline or if there are any disruptions
with the cloud service it-self the data may be not
accessible at all.
 Data protection and control

Biggest concerns about cloud computing is security.

Make sure that you choose the most reliable service
provider who will keep your info totally secure.
Malware distributors are embracing cloud service as
a method of hosting malicious codes and adware.
 Potential loss of privacy

Privacy in the cloud is a huge issue.

If a client can log in from any location to access data
and application
 it is possible the client’s privacy cloud be compromised.
Cloud computing companies must protect client
privacy.
 Use authentication techniques (such as user name and
password)
 Employ an authorisation format where each user can access
only the data applications relevant to his or her job
 ICDL Questions

 Dependency on different providers

 High cost of internet connection
 Invasion of privacy
 High cost of application updates

Which one of the following is a risk of cloud computing?

 ICDL Questions

 Dependency on different providers

 High cost of internet connection
 Invasion of privacy
 High cost of application updates

Which one of the following is a risk of cloud computing?

Register, Set up a User Account

FOR COLLABORATIVE TOOL

 Google Drive

Create a Google Account

Close (Sign Out) a Google Account
Delete a Google Account
Google Drive
 Upload online files, folders

Log in to the Google account using a user name and

password.
In My Drive click the Upload button.
Click Files or Folder.
Navigate to the location of the file or folder.
Select and click Open.
 ICDL Questions

In the Google Drive website, upload the file Reading.docx

from C:\Working Files\OC, accepting the default settings
if required.
 Download online files, folders

Select the file or folder, right-click and click

Download.
 Delete online files, folders

Select the file or folder, right-click and click Remove.

Google Docs
 Understand that common productivity
applications can be accessed via the web.

Applications can be installed locally on a specific

computer or device, on a network or accessed via the
cloud.
 Identify common examples of web-based
productivity applications like:

Word processing - Create text documents

Spreadsheets - Calculate numerical data
Presentations - Create, manipulate and display slide
shows
 Identify features of web-based productivity
applications:

Allows files to be updated by multiple users in real

time
Allows files to be shared
 Create files online

Click New and select the type of file required.

 Edit and save files online

Double Click the Google document to open it.

Edit as required.
All changes are saved automatically.
 Share a file, folder to allow other users to view,
edit, a file, folder.

Right-click the file or folder.

Select Share.
In Add people, enter the e-mail addresses of the
users you wish to share with.
Select the Editor drop-down menu and give rights to
editor, commenter or viewer.
Press Save to save the changes.

If the file is opened click the Share button at the top
right of the screen.
 Share a file, folder to allow other users to own
a file, folder.

To transfer ownership, users must be in the same

domain.
Right-click the file or folder.
Select Share.
Select the user
Select the Editor drop-down menu
Click the drop-down list.
Click make owner.
Click yes to the message “Make this person the owner”
Click Done.
 Unshare a file, folder

Right-click the file or folder.

Select Share.
Select your document.
Click the Editor drop-down menu then click
Remove.
Press Save to save the changes.
Click Done
 View, restore previous versions of a file.

Open the file.

Click the File menu, then Version history then See
version history .
Click the version to view this version.
Click Restore this version from more actions to
restore this version.