DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : Dr. K.V.Subbarao
Designation : Head of Section
Branch : CCP
Institute : Govt. Poly.for Women, Palamaner
Year/Semester : III Semester
Subject : Office Organisation
Subject Code : CCP-304
Topic : Office Stationery
Duration : 50 minutes
Sub Topic : Procedure for maintaining stock
registers
Teaching Aids : PowerPoint, Animation and Pictures

CCP304. 35 TO 36 1
Objectives
On completion of this period, you would
be able to:

 Explain the procedure to maintain the stock

register
 Draw a specimen stock register

CCP304. 35 TO 36 2
 Recap:

 Various Stationery items

 Purpose of the each item
 Procedure for procurement of items
 Issue, control and consumption of stationery

CCP304. 35 TO 36 3
Stock Register
 A permanent record
 Contains entries of receipts, issues and balance
of material
 Ensures knowing balance at any point of time
 Enables item-wise analysis of usage over a
period
 Each item is maintained on separate page
 Effective tool for material management

CCP304. 35 TO 36 4
Procedure to maintain
Stock Register

 On purchase enter the items received under

‘Receipt’, Purchase Order No. & Date
 Arrive at the total balance
 When an indent is received, issue the materials
against the indent and record the issues

CCP304. 35 TO 36 5
Procedure to maintain
Stock Register

 Calculate the balance

 Obtain the signature of the receiver and the
Controlling Officer
 Provide the stock register at the time of physical
stock verification

CCP304. 35 TO 36 6
 Stock Register
FILE PADS
S. Date Purchase Indent recei issu bala Receive Signature
no order no and pt e nce rs of control
number date signatur in officer
and date e

1 2 3 4 5 6 7 8 9

1. 5-3-08 k/strores/ 430/2-3- 50 10 84 C2 Rajeev

08 08
2-3-08

CCP304. 35 TO 36 7
Summary

 Stock Register

 Procedure for maintenance of Stock

Register

CCP304. 35 TO 36 8
Quiz
 Find the correct order of the procedure.

a) Receiving indent
b) Obtaining the Requisition
c) Procuring the articles
d) Entry in the Stock
Register

Answer : B, C, A, D

CCP304. 35 TO 36 9
 …contd

2. Stock Register does not provide any analysis for

verification. TRUE/FALSE

Answer FALSE.

CCP304. 35 TO 36 10
Frequently Asked Questions

1. Explain the procedure for maintenance of

stock registers.

3. Draw a specimen stock register.

CCP304. 35 TO 36 11
Assignment
1. Prepare a requisition of the following stationery
items.
i. Xerox Paper .. 10 Reams
ii. Staplers .. 5 Nos.
iii. Gum Bottle (Small).. 4 Nos.
iv. Tags .. 4 Bundles
v. File Pads .. 100 Nos.
vi. Pens .. 30 No
vii. Pencils .. 10 Nos.
viii. Pins .. 3 Packs
ix. CDs .. 100 Nos.
CCP304. 35 TO 36 12
 …contd

2. Prepare a purchase order for the items of

requisition in the previous question.

CCP304. 35 TO 36 13
 …contd

1. Prepare an indent for the following items.

i. Xerox Paper .. 5Reams
ii. Staplers .. 2 Nos.
iii. Gum Bottle (Small) .. 2 Nos.
iv. Tags .. 2 Bundles
v. File Pads .. 50 Nos.
vi. Pens .. 20 No
vii. Pins .. 3 Packs
viii. CDs .. 60 Nos.
CCP304. 35 TO 36 14
4. Enter the following items in the respective folios of
the Stock Register.

i. Xerox Paper .. 2 Reams

ii. Staplers .. 1 Nos.
iii. Tags .. 1 Bundle
iv. File Pads .. 10 Nos.
v. Pens .. 10 Nos.
vi. CDs .. 10 Nos.

CCP304. 35 TO 36 15