DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH

Name of the Faculty : USHA RANI JASTY

DESIGNATION : Sr. Lecturer in CCP

Branch : D.C.C.P.

Institute : Government Polytechnic for Women,

: Kakinada, E.G. District.

Semester : 3rd Semester

SUBJECT : Computer Packages

Subject Code : CCP – 305

Major Topic : Ms Access

Duration : 50 minutes

Sub Topic : Entering the data in the table and

CCP305.24 to 25 1
modifying the fields
Objectives
On completion of this period, you would be
able to:
 Enter the data in the table
 Viewing of data from the table
 Modify the fields in the table

CCP305.24 to 25 2
Recap

In the last class, you learned

 How a Database can be created
 The procedure of creating a Table
 How the primary Key can be set or changed

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 Entering the data into the Table

Select the table

in which you
want to enter the
data

Click on Open

Figure 1: showing how a table is opened for data entry

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Entering the data into the Table

The Table will be

displayed in data sheet
view
Enter the data

Figure:2 showing datasheet view of the table

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Viewing data from a Table

Data can be viewed (seen)

 Select the table name in data base screen
 Click ‘open’ button
 Data sheet view is displayed with data

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Adding new fields in a table

New fields can be added

 Datasheet View
 Design View
 Existing fields can also be modified

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Adding New fields to the Table

Open the table in

which you want to
add New fields by
selecting table

Click on Open

CCP305.24 to 25 Fig:3 8
 Adding New fields to the Table

 The table is
displayed in data
sheet view

Fig:4
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Adding New fields to the Table

Click on the
field where new
field is to be
inserted

CCP305.24 to 25
Fig:5 10
Adding New fields to the Table

Select “Column” option from “Insert” Menu

Fig:6

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Adding New fields to the Table

New field will be

inserted as “Field 1”
and displayed

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Changing Field Name

Double Click on
the Field Name
and enter the name
as “Basic Pay”

Fig:8

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 Deleting the Field or Column

Select the Column

which you want to
delete
 Select “Delete
column” option from
“Edit” Menu
 Or right click on the
column and select
“Delete column” option
from short cut menu
CCP305.24 to 25 Fig:9 14
Summary
 Entering the data into the Table
 Select the table in which you want to enter
the data and click on Open
OR
 Select “Datasheet View” Option from “View”
Menu
 Enter the data in the table and Save it

CCP305.24 to 25 15
Summary continued..
Adding New fields to the Table:
 Select “Column” Option from Insert Menu
 Click on the field name
 New field inserted as “Field 1”
Changing the Field Name:
 Double click on the Field name and
 Enter the new field name
Deleting the Field:
 Select the column and
 Select “delete” option from “Edit” Menu

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Quiz

1. Field can be inserted in a table already created.

a) Yes
b) no

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Frequently asked Questions
1. Explain the procedure to enter the data in to the Table
and view the data.
2. Explain the procedure for the following.
 To change the field name
 To delete the field
 To add the field

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Assignments

1. Enter 10 records in both ‘Salary” and “Establishment”

tables with imaginary figures.
2. Add a column in between Gross Salary and Net Salary
in “Salary” table and name it as “Deductions”.
3. Add a column “No.of children” in Establishment table.
4. Delete “Net Salary” field in the “Salary” table.

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Thank you

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