SAP Business All-in-One Solution

Financial & Accounting

Session 7 – Bank Statement

Objectives

At the end of this presentation you will:

- Handle the technical procedure for entering bank statement manually
- Enter bank statement manually
- Carry out posting (batch sesions) and postprocess them
- Make the customizing necessary for manually entering bank statement and
the entry and update of the related transactions
- Define bank statement transactions for standard postings, and define the
relevant posting and account determination rules
- Configure account symbols
Bank Statement – Business Scenario
Manual Bank Statement Procedure

• The manual bank statement is a fast

entry tool that subtantially reduces the
manual work involved in processing
bank statements. You enter only the
bank statement items, not the posting
records.

• The system then automatically makes

the postings to the bank account, bank
clearing account, and customer
account, along with the payment
clearing. You have two options here:
- Immediate posting
- Create a batch input session, then run
it.

• Postprocessing differs, according to

which of these options you choose.

• The manual bank statement is written,

but not posted, after the checks are
saved in the database. You can make
changes regarding the statement while
it has this status. Once the posting
process has been initiated, no further
changes are possible.
Entering Bank Statement

• This screen appears the first time you enter a bank statement.

• Here, you stipulate the account assignment variant. This is the

start variant and determines which fields are displayed when
you are actually entering bank statements. You can change the
account assignment variant at any time during processing.

• The start variant specifies the account assignment variant for

the individual postings. You can use customizing to create entry
screens (variants) of your own.

• If you select internal bank determination, the system identifies

the bank using the internal name instead of the bank number
and external account number. You can use either, according to
what is usual in your company.

• The matchcode IDs D and K and the contents of the customer

and vendor matchcode fields on the next screen make up the
matchcode of the customer/vendor account the system
searches for (account determination for payment settlement).

• The further processing type determines whether the postings in

the batch input session are made online or in the background.

• Transaction value date: The value date from the bank

statement is copied into the posting if you select this.
Processing the Bank Statement : Bank &
Payment Advices

Enter the following data in the initial screen:

• House bank or bank account ID: For internal bank

determination, enter the house bank ID and the account
ID. For external bank determination, enter the bank
nubmer and external account number
.
• Statement number and date

• Definition of payment advices As part of statement

entry, payment advices which have come into Cash
Management by way of memo records, can be copied
to the bank statement automatically. This clears them.
Various selection critieria are available for this purpose.
For example, you can select all payment advices
entered in a particular planning period or as of a
particular bank statement date.

• In Further processing, you can enter session names, if

you are working with batch input sessions. You can also
restrict processing to bank postings only (this improces
performance in online posting).
Processing the Bank Statement : Bank
Document / Selection

• You use the transaction to control which type

of bank posting you are processing, for
example, credit memo, wire transfer or check
payment.

• Individual documents are selected in

subledger accounting by using certain criteria
(such as the document number) or by using
the matchcode (account determination) and
additional information (document
determination) such as the amount,
allocation, posting date or document date.
Which selection fieldl are queried depends on
the account assignment variant and the
interpretation variant.

• You can select memo records relating to the

bank statement in the inital screen by means
of various characteristics. These are then
defaulted in the detail screens for entering
transactions. Selected memo records that do
not agree with the bank account statements
can be delated as part of entry screen
processing.

• If you accidentally entered incorrect

beginning and end balances, you can correct
them in the entry screen.
Processing the Bank Statement : Further
Processing

• Bank statements you enter can be displayed,

changed, or deleted before posting.

• Post Bank Statement You can either post

bank statements separately or post all the
bank statements entered in the current work
session together.

• The "Post" option generates the batch input

sessions required for the bank account
postings and subledger account postings, or
posts them immediately.

• The check by bank statement number

ensures that postings cannot be made twice.

• The system generates a posting log, showing

the batch session name if appropriate.

• Display Overview You can use the overview

to gain a perspective over all your bank
statements. The processing status shows the
stage bank statement posting has reached.
For the next day, choose New Statement.
Manual Bank Statement Posting Examples
Manual Bank Statement Posting Examples
Manual Bank Statement Posting Examples
Posting Rules & Transactions

• The first step is to define posting rules (internal

transactions). The posting rules represent
posting transactions typical of the bank
statement.

• Assigning a posting rule to a transaction used

in the application makes it possible to update
the transaction for the bank statement too. You
can define the transaction name as you want.
You must specify the transaction name in the
"Transaction" field in the bank statement detail
screen.

• Account determination is effected using the

posting rules. The system uses the internal
transaction to determine the information
necessary for posting (posting keys, accounts,
document type).

• You can use account modifications to have

postings sent to accounts other than the
standard account assignment.

• The interpretation algorithm determines which

fields are evaluated for the clearing transaction
or document determination.
Posting Details

• The internal transactions are used to find the posting

rules and necessary information (posting keys,
accounts, and so on).

• The system uses the posting area to determine

whether it should post the items to the general ledger
(1) or subledger (2).

• The posting type controls the data update.

• The accounts are set with their account symbols. The

account number is found using these symbols.
Advantage: No new table entries are required for
postings of the same type made to different banks.

• A posting key or account is still free in posting area 2

(subledger accounting). The data required here for the
clearing postings is taken from the check information
(drawer, document number, and so on).

• Bank statement items selected for clearing but not yet

cleared can now be posted to an account. This can be
an advantage if the customer for the original clearing
has been identified and the payment can be posted to
the customer ledger for later clearance. In addition,
bank clearing accounts can be accessed within the
system for the account posting. The same applies to
clearing postings in the general ledger.
Determining Accounts from House Bank Data

Account Determination Rules

1.The account symbol determines
the G/L account to which postings
are made.

2.The G/L account is determined

using the G/L account number
assigned to an account ID (full
masking).

3.Partially masked entries reference

the clearing account that belongs to
the G/L account.

4.The system uses the entry in the

"Currency" field to send checks in
foreign currency to the required
foreign currency account.

5.Entries in the account modification

are freely definable. They are
required by the user exit for
company-specific posting
transactions. Example:
Classification of account activities by
person responsible, payments in or
out, selection by delivery note.