BLUEPRINT TECHNOLOGIES PVT LTD

SAP SuccessFactors Phase-1 Implementation Kickoff

09.03.2022
 Introduction – Team and Blueprint

Scope of the Project

Project Implementation Methodology

Table of Contents
Project Timelines

Project Delivery Structure

Project Team

Risks & Mitigation Plan

Expectations from JLR

With you today

SRINIVASSA PALUVAYI OMPRAKASH H Satish Kanumuru Prasad Jadhav

SALES DIRECTOR Sr DIRECTOR, HCM Project Delivery Manager Sales Account Manager
About Us
About Blueprint Technologies

Established since 2010

GOLD PARTNER 220+

With SAP for last 6 years and a
niche boutique partner for all
cloud & on-premise SAP
solutions
Happy Employees across 70+ Projects implemented successfully
solutions. Large pool of SAP
• Delivered Greenfield implementations, Rollouts, S4 conversion
Cloud products and Technology
specialists projects
• 20 Projects executed remotely with 100% offshore presence

NUMERO UNO
Partner in India for Total
workforce management
solutions on Kronos & SAP
100+ Customers
• Top clients spread across Manufacturing, Pharma &
INNOVATION COE
Works on SAP Intelligent Professional Services industries globally
technologies like SAP iRPA, • 95% of Customers provide repeat business to us
CAI tools to build add on solutions
like Blu-Bot, ACE etc on
SuccessFactors Recognitions
• SAP Recognized expertise on SAP SuccessFactors (2020)

8+ • HR Cloud partner of the year award 2018 & 2020

Average years of experience & knowledge available within
Blueprint in implementation and support services of SAP
applications including SAP S4/HANA, C4/HANA, Fiori, BW
4/HANA, SAP Concur and SAP SuccessFactors
• Multiple times ACE Award winner
• Kronos partner of the year award for 2018 & 2019
• SAP Pinnacle award finalists – Global recognition (2021)

Our Capabilities Our People

Our Presence Globally

Canada

Middle-East

USA

Saudi Arabia
INDIA
(Headquarters)
 Our Moments of Pride

Partner Excellence Award 2022 – CAPACITY BUILDING & INNOVATION Category

Regional Winners (APJ) – B.E.A.P Solution- For SAP Work Zone for HR

“GREAT PLACE TO WORK” Certified under Small & Mid-size Category

SAP Pinnacle Award- Finalists (2021 & 2019)

Cloud Impact Partner of the Year (2021 & 2019)

SAP ACE Award (2021, 2019 & 2018)

Kronos Value Partner of the Year (2021, 2019 & 2018)

 Why Blueprint?

STRONG DELIVERY FRAMEWORK MARKET LEADERSHIP

Strong offshore delivery framework with
We are premium partners & leaders in HR
project governance processes and tools
Technology transformation projects
will be deployed to ensure delivery of
projects on time and with quality

SAP RECOGNIZED EXPERTISE EXPERIENCED RESOURCES

One of the early partners in India to have With right domain knowledge & skillset to

secured SAP Recognized expertise deliver value from the solution

certificate in SuccessFactors. Happy client configurations. 70% of our talent pool are

reference will be provided certified on the solution

KNOWLEDGE INNOVATION MINDSET

Bring knowledge & experience from Add on solutions & value enhancements to
implementing large, complex bridge the gap between standard product
implementation projects to de risk and features and business requirements
deliver successfully
Our Specializations across SAP Services

WORKFORCE
TRANSFORMATION

SAP Sales Cloud SAP Service Cloud

ENTERPRISE
TRANSFORMATION

TECHNOLOGY
PLATFORM
TRANSFORMATION
What our customers say about us…

“
Global Customers: Selective List
HIGH LEVEL SCOPE OF WORK AND PROJECT TIMELINES
FOR
JLR SUCCESSFACTORS IMPLEMENTATION
CAPTURING THE HIGH-LEVEL SCOPE OF WORK FOR
PHASE-1

Organization Scope Training & Testing

• 1 Legal Entity –  Testing

 Unit testing
• Jaguar Land Rover Technology and Business Services India Private
 User Acceptance Testing
Limited
 Training
SAP SuccessFactors Functional Scope (Phase-1)  Core User Training in English.
 End User Training (Train the Trainer Approach)
Following Functionalities are to be implemented as part of the project scope:
• Employee Central Language Scope

• Employee Central Service Center  Language - English

• Recruiting Management Implementation model

• Onboarding
 Remote Offshore ( Blueprint Office, Bengaluru)

Overall Implementation Timeframe

 20 weeks including Post go live support

Implementation Methodology

Approach by Integrating the methodologies of

BPT & ACTIVATE

 Alignment with Best practices

 Workshops sessions for Transformation & Engagement
 Development ,Iterative testing, review
 Reviews at every stage of checkpoints with SME
 Achieving Value objectives throughout the course of the program
 PHASE WISE DELIVERABLES

Phase Deliverable
Discover Stakeholder matrix

Prepare Project organisation chart

Customer roles and responsibility
Project charter
Project governance, tools, process
Business case - To be prepared by Customer

Explore Quality gate checklist and scorecard finalization

Project communication plan
Project plan for realisation
Solution document signoff
Test plan document

Realise Release planning document

UAT planning document
Cut over document

Deploy Specifications (Configuration, reports, interfaces)

UAT sign off document
 Proposed Implementation Timelines- Calendar View

Phase-1
Month-1 Month-2 Month-3 Month-4 Month-5
Week1 Week2 Week3 Week4 Week5 Week6 Week7 Week8 Week9 Week10 Week11 Week12 Week13 Week14 Week15 Week16 Week17 Week18 Week19 Week20
(Start date of week) -> 14-Mar 21-Mar 28-Mar 4-Apr 11-Apr 18-Apr 25-Apr 2-May 9-May 16-May 23-May 30-May 6-Jun 13-Jun 20-Jun 27-Jun 4-Jul 11-Jul 18-Jul 25-Jul
Employee Central
Sprint-1 timeline
Go-Live with : Employee Profile, Employee central foundation objects,
Sprint-1 Deliverables HR related transactions
Sprint-2 timeline
Sprint-2 Deliverables Go-Live with : ESS & MSS, Leaves, Time & Attendance, Other EC Processes

Recruiting
Sprint-1 timeline
Sprint-1 Deliverables Go Live with : Job Requisition, Talent Interview process
Sprint-2 timeline
GO Live : Recruting Marketing (Career site branding),
Sprint-2 Deliverables Feedback from Sprint-1, Offer process

Onboarding
Sprint-1 timeline
Sprint-1 deliverables Go Live with : Standard Onboarding process (Candidate Data, Form filling)
Sprint-2 timeline
Go Live with : Integrated flow from RCM to ONB to EC along
Sprint-2 Deliverables with any enhancement required for ONB

Employee Central Service Ctr.

Legends
Phase
Prepa re
Itera ti ons Expl ore
Rea l i ze, UAT a nd Tra i ni ng
Go-Li ve Depl oy
Hyperca re Support
JLR’s Resource Availability During Implementation Phases
(Illustration Purpose)
PREPARE EXPLORE REALIZE DEPLOY PGL TOTAL
Module: 1 WEEK 3 WEEKS 10 WEEKS 3 WEEKS 4 WEEKS 20 WEEKS

JLR SME Availability / 3 DAYS 10 DAYS ITERATIONS - 5 DAYS 10 DAYS continuous -

Phase TESTING – 5 DAYS
(in days) TRAINING- 3 DAYS

Availability in Time per 30% OF TIME - 3 HOURS 50% OF TIME - 4 60% OF TIME - 5 HOURS 25% OF TIME - 2 50% OF TIME – 4 -
day* PER DAY HOURS PER DAY PER DAY HOURS PER DAY HRS / DAY
Handover from
Blueprint to JLR
support / L1 team

Key Activities by JLR
Business Process
Owners*
Review of scope, project
plan, Project team
orientation workshop,
master data prep,
Success criteria definition,
Sign off
Business process Iteration workshops and Data verification and Feedback from end -
review workshops signoff, process queries to validation of data users & planning for
and walkthrough the be answered, Core team records for migration next phase and
processes, Data training, availability of key and sample test data, continuous
migration planning, users to test, UAT & UAT preparation of end user maintenance of the
Config workbook Signoff training system
workshops & Config
workbook signoff

Key Activities by JLR Provide all necessary access to the SF systems,
IT* System Details, IP Whitelisting, Firewall, etc (Any
upgrades required on systems like IE etc)
Provide inputs to finalise Integrations and final
landscape.
Provide inputs for data migration strategy
Ensuring all the integration set up for non-SF system Support Business
in place users as applicable
Testing of system integration during SIT
Support in End-user training
Ensuring system and network availability

* Approximate Tentative timelines and activities

PROJECT DELIVERY STRUCTURE
LEVERAGING OUR 3 STEP APPROACH TO DE-RISK CLOUD
IMPLEMENTATIONS

METHODOLOGY & GOVERNANCE USER ADOPTION &

SIMPIFYING COMPLEX
Drive change with Cloud Mindset
PROCESSES
Identify risk early, deliver the solution
incrementally with total quality approach
for implementation. GOVERNANCE

SOLUTION VALIDATION ROBUST & SCALABLE

Guide customer through the standard functionality SOLUTION BUILT ON AGILE
in show-and-tell sessions; PRINCIPLE
Identify and validate delta requirements and gaps;
Design solution that minimizes modifications to
SOLUTION VALIDATION
standard and enables faster innovation

START WITH BEST BEST IN CLASS WITH

PRACTICES “NEXT” PRACTICES

Re use knowledge assets and

prebuilt content VALUE LED
BEST PRACTICES
Configure the standard CONFIGURATIONS
functionalities for faster realization
“B-SMART” – DIGITAL WORKER PROGRAM TO
ENSURE BUSINESS CONTINUITY
This program has 3 founding principles - connect, communicate, and collaborate.
This is to equip our people & customers to be productive and efficient in their remote projects

OURPLACE - One stop web portal for

employee self service leveraging SAP
SuccessFactors and Concur
B TRACE web-based tool for internal
project related communications and
allocations.
B TRACK web-based ticketing tool for
COMMUNICATE 02
AMS customers to report issues / Microsoft Teams - Digital workplace for
incidents and track their progress. employees to stay connected and meet
Communique – Blueprint internal
newsletter on latest updates /
01 virtually
Zoom for business for virtual meetings
happenings. One Drive for business for storage and
security
MS SharePoint site for project related
Office 365 – Cloud environment to deliver
COLLABORATE documentations
new office capabilities at speed Animoto – A cloud-based video creation
service that produces videos and
Windows10 for scale and pace CONNECT
SAP Cloud based applications adoption for 03 customized web presentations
Mentimeter – tool for conducting
accelerating innovation
quizzes / surveys with customers
Azure cloud based hosted services for
SAP Learning Management tool for
availability of applications
talent upskill and improve productivity
High Speed internet connectivity / dongles
for employees on critical projects
Secured firewall to access Blueprint
network and data
 Project Team Structure
• Mr. Satish Gaikwad (JLR) • Mr. Rony John (BPT)
• Mr. Jonathan Wilson (JLR) • Mr. Omprakash H (BPT)
• Mr. Craig Mason (JLR) • Mr. Srinivassa Paluvayi (BPT)
• Mr. Niranjan Vinchure (JLR) • Mr. Satish Kanumuru (BP)
• Mr. Prashant Kalvagunta (JLR)
• Mr. Debasish Bag (JLR)

Project Steering Committee

Project Sponsor Engagement Manager Mr. Omprakash H (BPT)

Project Manager Project Manager Mr. Satish Kanumuru (BPT)

• Mr. Satish
Gaikwad (JLR) Business
• Mr. Prasad Process Core Team
Deshmukh (JLR) Owners Functional Team Technical Team
• Ms. Tomalika
Joadder (JLR) Power Users & End Users

IT Team
• Mr. Chandrakanth Gaddam (EC SME)
• Mr. Sanjeet Singh ( RCM/ONB SME)
• Mr. Craig Mason (JLR) • Ms. Harshita M (RCM SME)
• Mr. Niranjan Vinchure (JLR) • Mr. Vijay V (EC Service Centre)
JLR & BPT JLR • Mr. Prashant Kalvagunta (JLR)
• Mr. Debasish Bag (JLR )
Blueprint Technologies 22
Project Team

STEERING COMMITTEE IT TEAM (JLR) PROJECT MANAGEMENT TEAM

• Mr. Craig Mason (JLR)
• Mr. Niranjan Vinchure (JLR) • Mr. Debasish Bag (JLR)
• Mr. Prashant Kalvagunta (JLR) • Mr. Satish Kanumuru (BPT)
• Mr. Debasish Bag (JLR)
• Mr. Satish Gaikwad (JLR)
• Mr. Jonathan Wilson (JLR)
• Mr. Craig Mason (JLR) JLR HR PROCESS TEAM
LEADERS BPT PROJECT EXECUTION TEAM
• Mr. Rony John (BPT) • Mr. Satish Gaikwad
• Mr. Chandrakanth Gaddam (EC SME)
• Mr. Omprakash H (BPT) • Mr. Prasad Deshmukh • Mr. Sanjeet Singh ( RCM/ONB SME)
• Mr. Srinivassa Paluvayi (BPT) • Ms. Harshita M (RCM SME)
• Mr. Satish Kanumuru (BPT) • Mr. Vijay V (EC Service Centre)
JLR HR PROCESS SME

• Ms. Tomalika Joadder (JLR)

• Ms. Nicola Brown(JLR)
• TBD
• TBD
Project Governance
Training Approach
Testing Approach

Unit Testing UAT SIT

Functional/Unit /Integration Test

Integration Test UAT

• Phase Execute: Testing • Phase Execute: Testing

• Resources: Consultants, Key users and business experts
• Primary Objectives: Ensure that system meets all the requirements that form
part of the agreed scope for the implementation at the business scenarios level
• Scope: Defined in Blueprint
• Test data: Fabricated data and converted data to the extent possible
• Security: Defined roles
• Test system: QA
• Resources: Key users, business experts and some dedicated end-users
• Primary Objectives: Verify that system meets all the requirements that form part
of the agreed scope for the implementation at the business scenarios level
• Scope: Defined in Blueprint
• Test data: Fully converted data
• Security: Defined roles and defined user IDs to the extent possible
• Test system: QA
Escalation Matrix

For Blueprint Technologies:

Point of contact Name Designation Contact No. Email ID
Level 1 Mr. Satish Kanumuru Project Manager 9632466366 Satish.k@bpterp.com

Level 2 Mr. Omprakash H Delivery Head 9739315151 omprakash.h@bpterp.com

Mr. Prasad Jadhav Sales Account Manager 9137108455 prasad.jadhav@bpterp.com

Level 3 Mr. Rony John Managing Director 9900512158 ronyjohn@bpterp.com

For JLR TBSI:

Point of contact Name Designation Contact No. Email ID
Level 1 Mr. Prashant Kalvagunta IT Manager +91 7350010126 pkalvang@jaguarlandrover.com

Level 2 Mr. Craig Mason Project Manager +44 7568 522761 cmason14@jaguarlandrover.com
Mr. Satish Gaikwad Head of HR, India TBC sgaikwa7@jaguarlandrover.com

Level 3 Jonathan Wilson Head of Project Polaris +44 7557 846863 jwilson2@jaguarlandrover.com
RACI Matrix

BLUEPRINT ROLE 3 Customer ROLE 6

R A C I Project Management R A C I

R A C I Process Definition R A C I

R A C I Solution Design and Implementation execution R A C I

R A C I Unit Testing R A C I

R A XC I System Integration Testing R A C I

R A C I User Acceptance Testing R A C I

R A C I Train the Trainer R A C I

R Responsible A Accountable C Consulted I Informed

Communication Plan
Communication Type Owner Frequency Agenda

Daily Stand-up Project Manager Daily (15 mins) • Daily updates

Project Status Report Project Manager Weekly (30 mins) • Project Progress
• Upcoming Milestones
• Risks & Issue Log
• Seek guidance & decision
required

Project Steering Committee Project Manager Once a month (60 mins) • Status update on key project
Meeting & Project parameters like schedule , risks ,
Sponsor budgets, issues & key decisions
Potential Risks & Mitigation

Risk Type Risk Mitigation Plan

Design • Risk of Non standardization of requirements • Have a core team to globalize the processes.
• Business Process Owners that can own a specific
module within SF and help us with the quicker design
decisions

Resources • Resignation or transfer of Resources involved in • Strategy to retain the key users
project

Testing • Inadequate Testing including integration testing • Project team ownership to validate multiple step of
testing

Project • Risk of trying to customize SF to match current • Executive push to use only standard best practices
solution

• Non-Availability of Business process owners • Block the calendars of Business process owners for
requirement gathering in advance
Expectation from JLR TBSI

 Commitment on Time Frame by Core team

 Clear Business requirement, coming prepared for the workshop along with

 Business requirements

 Workflows

 Templates

 Validations

 Report formats

 Sign–off on Time on all deliverables (Business requirements, logic, Business rules, Iteration completion etc.,)

 Test case validation

 Testing & UAT

 Ensuring timely closure of open items

Thank You..
 info@bpterp.com sales@bpterp.com www.bpterp.com

India - Bangalore Mumbai

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+91 80 4620 4601 | 04 +91

9137108455

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