Organizing a

Business Document

Conclusion

Introduction

Body
Paragraphs
 Introduction
What is a Business Document ?
 A document is a piece of writing that usually has several paragraphs.

 It is written about one topic/subject that has several main points.

 The main points are introduced in an introductory paragraph and

supported in body paragraphs. The conclusion is the last paragraph.

Essay
Body Paragraph 3
Introduction
_____________
_____________

Conclusion
Body Paragraph 1
_____________
_____________

Body Paragraph 2
_____________
Parts of a Business Document
An Introduction
 An introductory paragraph is the first paragraph in a
document. It contains two parts.

1. General Statements: a few sentences about your

subject that catch the attention of your reader.

2. A Thesis Statement: one sentence that tells your

reader the main points of your topic and states
the overall “plan” of your document.
 Example
An Introduction
General Statements

“City of Lahore is full of charm and scenic beauty, so visitors

from around the country come to enjoy its famous theaters,
museums, countless ethnic restaurants, and scenic wonders.
Although Metropolitan City seems like a paradise, it isn’t.
The city has several serious problems: poor public
transportation, congested streets, and expensive housing”

Thesis Statement
Parts of a Business Document
Body Paragraphs
 The body consists of one or more paragraphs following the
introduction.

 Each paragraph supports the main idea of your writing by

breaking it down into smaller ideas or sub-topics.

 Each body paragraph consists of a topic sentence and several

supporting sentences.

 A conclusion sentence draws the paragraph together.

Body Body Body

Introduction Paragraph 1 Paragraph 2 Paragraph 3
 Example
Body Paragraph
Topic Sentence

“The first and most important problem is Metropolitan City’s inadequate

public transportation system. Thousands of residents rely on the city’s buses
and streetcars to travel throughout this large city, but Metro Transportation
System’s daily schedules are totally unreliable. A bus or streetcar that should
arrive at 7:45 may not arrive until 8:00 or later. Moreover, it is not unusual
for a bus driver to pass up groups of people waiting for the bus, because he
wants to make up for lost time. Unfortunately, people often end up going to
work late or missing important appointments. In order for people to get to
their destinations on time, people must allow for waiting time at the bus and
wagon stops”

Concluding Sentence Supporting Sentences

 Parts of a Business Document
Conclusion
• The conclusion paragraph is the last paragraph in your document.
It completes the document by summarizing or repeating the most
important ideas.

• The conclusion can also include an opinion, a prediction, or a

solution to a problem.

Introduction

Body Paragraph 1

Body Paragraph 2

Body Paragraph 3

Conclusion
 Example
Conclusion
Summary of Main Ideas

“In conclusion, City of Lahore must improve its public transit system,
clear up the massive traffic jams caused by slow-moving traffic in the
downtown areas, and keep rentals down to affordable levels. In other words,
City of Lahore must improve its image, or it will soon become just another
mediocre city due to the lack of administrative responsibility to solve these
unfortunate problems”

Prediction
 Example
An Introduction
General Statements

Going to a new school can be exciting, but for an international

student, the years of education in a different country can be
difficult and tumultuous. When I first arrived in the U.S. to attend a
university, I was overwhelmed and confused by everything new.
Fortunately, I met three very special friends who made a positive
impact on my life during those years and helped me survive the
trials of being a foreigner in a completely different educational
system.
Thesis Statement
 Example
Body Paragraph
Topic Sentence

One of the first people I met was Joe Frieda. I first met Joe standing in a
line at the bookstore. I was having a difficult time finding the books for the
English classes I was taking my first semester here. He not only helped me
find my books, but he also gave me some good advice on where to get
tutorial help on campus and where I could find some good restaurants.
We’ve become better friends since then and he has been so helpful in
answering any questions I have about going to school in the U.S. and about
American culture. If I hadn’t met Joe that day, I might still be looking for the
right books for my classes!

Concluding Sentence Supporting Sentences

 Example
Conclusion

Summary of Main Ideas

“The significance of the kindness that these three people showed me and
the impact that it has made on my life during my experience as an
international student at LA State University cannot be underestimated. I will
never forget their friendship and will remember their examples of kindness to
me whenever I encounter other foreigners in my own country.

Promise or Resolution
 Overview of a document
Introduction
General statements
and information
about the topic
Body
Paragraph 1 Thesis statement-
Body Paragraphs lists the main ideas
Body
in the essay
Support the main
Paragraph 2
ideas of the thesis
statement
Body
Begin with topic Paragraph 3
sentences
Conclusion
Brief summary of
main points of the
essay