Formal Invitation

By : Yeni Ariska
A formal invitation letter is an invitation
held between agencies or organizations
for the benefit of the service, for example
an invitation letter for a general meeting
of shareholders, official invitations,
business meetings, and so on.
The language used in writing
official invitation letters is formal.
Unlike a personal invitation letter,
this letter uses ordinary letters and
the language used is more concise,
straightforward, and firm to avoid
the impression of being long-
winded.
Components in a Formal Invitation Letter :
1. Letterhead
Letterhead is the identity of a
company or agency. The
purpose of making letterhead is
so that the recipient of the letter
knows the origin of the letter.
 2. Letter Date

The date the letter was

02 made as a reference when
the letter was written.
 3. Name and Addressee

This section must be clearly

stated so that the name and
03 the addressee can clearly
identify the sender of the
letter.
 4. Contents of the Letter

The body of the letter

contains an invitation to
04 the recipient to attend
certain official events or
interests.
 5. Time and Place

In addition to the date of the

letter, a description of the time
05 and place must also be
included as a reference for the
time of the event to be held.
 6. Appendix or Agenda

Some invitees do use this

section and some do not. This
section aims to clarify the
06 topic of the event so that the
recipients can know in general
about the event.
 7. Stamp and Signature

This section is proof that

07 the invitation received is
from an official party.
Exercises :

1. explain the meaning of formal invitation ?

2.Explain the components in the official
invitation ?
3. Explain the difference between formal
and informal invitations ?
4. Formal invitations are usually given to
anyone ?
5. make an example of a formal invitation
letter ?
TAHNK YOU