Employee Central Training

Foundation Objects

INTERNAL
The training facilitator:

In case of questions, please do not hesitate to contact the training facilitators

directly:

Caroline Bock
carbock@deloitte.de

Deloitte 2019 2
Agenda

Overview of EC Foundation Objects 04

MDF Objects 08

Legacy Foundation Objects 27

Best Practice and Lessons Learned 33

Wrap up and QA 37

Deloitte 2019 3
Overview of EC Foundation
Objects

2019 Deloitte
Overview of EC Foundation Objects
What are Foundation Objects?

Employee Self-Service

HR Data
Role Based
Permissions

Foundation Objects
Manager Self-Service

Deloitte 2019 5
Overview of EC Foundation Objects
What are Foundation Objects?

Deloitte 2019 6
Overview of EC Foundation Objects
What are Foundation Objects?

What is a Generic Object?

A generic object defi nition is an easy UI-based way to defi ne a database object in its entirety.

An object defi nition contains information about fi elds, associations, workfl ow rules and security
for an object.

You use generic objects for settings and information relating to the people working for a
business. This information includes, for example, position information.

For MDF Foundation Objects (generic objects), custom fi elds are no longer restricted to set
number of fi elds per datatype. Instead, you can now assign any number of fi elds, subject to a
maximum of 200 fi elds, depending on your requirement to a datatype.

Deloitte 2019 7
MDF Objects

2019 Deloitte
MDF Objects
Object Header

Code: Unique identifier for Object. All custom object created

automatically prefixed with cust_.

Effective Dating: This defines if object instance can have only single
record or multiple records based on different dates. Not to be confused
with audit which can be enabled irrespective of configuration of this
field.

None: Only single record can be maintained for given object instance.
Whenever any changes are done it overwrites previous saved
information.

Basic: Multiple records for given object instance can be maintained

but only one record can be added for given date.

Multiple Changes Per Day: Multiple records can be maintained for on

each given date.

From Parent: This is used for child objects so that they will match the
parent’s effective dating. Object instance for such object cannot be
maintained independently and can only be maintained along with
parent object.

Deloitte 2019 9
MDF Objects
Object Header

API Visibility: All MDF Objects data and some of MDF Object
configuration can be accessed via oData API using this flag.

Not Visible: This is the default value, object would not be allowed to
be accessed via oData

Read Only: Object instance could be accessed as Read Only without

edit capabilities

Editable: Object instance can be accessed with both Read and Write
capabilities like Create/Update/Insert and Delete.

Status:

 Active: Object can be used.

Inactive: This status cannot be used if object instance exists or if the

object is referenced by another active object. Such object will become
unavailable in application including UI, Rules, RBP or Import/Export

Deloitte 2019 10
MDF Objects
Object Header

MDF Version History: The MDF Version History allows you to capture
Audit data for any changes done to object instances. Any operation
such as Create, Update, Insert or Delete will add audit records in the
system. Currently Change Audit Log self-service tool is available to
access such data but only for GDPR relevant MDF objects.

No Selection/ No: If any of these option is selected; no audit records

will be created for any of the operation

Delete History: Only Delete operation will create audit records.

Complete History: Audit Records will be created for all operations

like Create, Insert, Update and Delete.

Default Screen: Multiple Configuration UIs can be created for a given

object. If one of these Configuration UIs created shall be displayed on
Manage Data, then the Configuration UI shall be assigned here.
Leaving this blank will display the GO in the original format.

Label: This is the name of the object displayed on different UIs.

Description: This is for capturing a short summary about the object.

Deloitte 2019 11
MDF Objects
Object Header

API Sub Version: This field controls whether the technical fields are
exposed in the oData API or not.

No Selection: With this option system will behave as if you selected
V1.1

V1.0: System fields which are not of much use, will be exposed in
oData API

V1.1: System fields will not be exposed on oData API. This is

recommended option for a new implementation.

Subject User Field: Defines which field contains subject user

information for the object, which is then used to determine workflow
routing. Only fields which are of Data Type User can be used for this
configuration. If External Code is defined with Data Type User, it will
be used as default value for this configuration.

Workflow Routing: This allows workflow routing to the object. If

provided with value, the workflow would be triggered for any
operation done on such object instance. Please note this requires
Employee Central Foundation Objects feature to be enabled.

Deloitte 2019 12
MDF Objects
Object Header

Pending Data: Allows to control if changes must be available with or

without approval. If you have chosen a Workflow Routing that involves
an approval, and you want changes to take effect only after approval,
set this field to Yes.

Yes: Approval will be required before any data changes is available in

the system

No: Data updates can be made without completing the workflow

approval.

To do Category: Used when Pending Data is set to Yes. This

determines what subsection of the To Do list workflow approvers will
see notifications around this GO on the Home Page.

Deloitte 2019 13
MDF Objects
Object Body

MDF automatically adds certain field depending on the choices made within Object Settings section. It is recommended not to alter field properties for
field name prefixed with mdfSystem.

Deloitte 2019 14
MDF Objects
Field Details

When clicking on Details, all configuration

options show up in a box.

Deloitte 2019 15
MDF Objects
Field Details

Name: This is identifier for the field and must be unique within current
object definition including association names. Application automatically
prefix “cust_” in front to name of all custom field.

Database Field Name: Read-Only field and determined by system.

Maximum Length: Applicable only for String, Translatable, Number and

Decimal Data Type. It defines how many characters can be entered for this
field. The default length for fields is 255 for String and Translatable, 38 for
Number and 21 for Decimal but this can be changed. Maximum allowed
value for pre-delivered field can vary from one object to another object and
controlled by different applications.

Deloitte 2019 16
MDF Objects
Field Details

Data Type: This determines what kind of values can be supplied for a field.
There are several different Data Types to choose from.
 String: Accepts any text.
 Translatable: Same as String but value entered can be translated into
available languages.
 Number: Accepts only number without decimal values. The display of this
field value will be determined based on the logged-in user’s chosen locale.
 Decimal: Number along with decimal values. The display of this field value
will be determined based on the logged-in user’s chosen locale.
 Auto Number: System automatically generates a new number for each
record. This field should always be set as read-only, end user must not be
allowed to enter values manually.
 Boolean: Provides Yes or No as the allowed values.
 Picklist: Choice of option from pre-defined values which are configured in
picklist.
 Generic Object: Creates reference to another Generic Object and end user
can select any instance of referenced GO while entering data.
 Foundation Object: Creates reference to Employee Central Foundation
Objects. Location is one such example for which configuration is managed
outside the MDF.
 Data Source: This field is property is used only for pre-delivered fields and
cannot be changed by end users.
 User: References any active or inactive user in the system.
 Date: Accepts a date value. Display of this field value is determined based
on the logged-in user’s chosen locale.
 DateTime: Along date value this field accepts also the time (hours,
minutes and seconds)
 Time: Accepts only time (hours, minutes, seconds)
 Attachment: Allows uploading a document or file to object instance.

Deloitte 2019 17
MDF Objects
Field Details

Valid Values Source: This attribute is applicable only for Data Type Picklist,
Generic Object, Foundation Object and Data Source. The id/code of the
referenced object can be entered. On save system validates and ensures that
value is correct.

Hide Old Value: For Effective Dated Object, field values which are changed
from previous effective dated records are shown along with old value with
strikethrough. If this is set to Yes, then such old value will not be displayed.

Decimal Precision: Applicable only for Decimal Data Type. This specifies
how many digits past the decimal point is allowed.

Include Inactive Users: Applicable only for User Data Type. If value is set to
Yes, then inactive users will be included for selection. Default value is No.

UI Field Renderer: This field can change UI behavior or in some cases values
which can be Displayed for selection while creating data on UI. For example,
setting value displayPickListWithoutExternalCode will hide Code for picklist
dropdown and using displayGOWithoutExternalCode will hide external code
for GO selection. These are pre-delivered values and are applicable for
specific data type. If applied incorrectly, it will result in undesired behavior or
application errors.

Deloitte 2019 18
MDF Objects
Field Details

Transient: Set to Yes to make the field transient. Values of transient field are
not stored in the database, but are populated at runtime in the user
interface. Usually this is done with the help of rules. Example age of a person
based on Date of Birth.

Help Text: This is a translatable field where instructions to filling out field can
be provided. If provided it will display icon next to field to show such
instruction.

Private or Sensitive Information: This hides sensitive information on UI to

avoid accidently exposer. If you set this to Yes, in place of actual value,
asterisks (*****) will be shown. The User needs to click on field and confirm
to show the values on UI.

Show Trailing Zeros: Applicable for Decimal Data Type. If set to Yes, it will
show trailing zeros for decimal precision if number of digits after decimal are
not matching the Decimal Precision.

Default Value: You can set a default value that displays for that field. Not all
Data type support this property.

Hide Seconds: Used for the DateTime and Time Data Types. Removes
seconds part if set to Yes.

Deloitte 2019 19
MDF Objects
Field Details

Required: If set to Yes, field become mandatory and user must be entered
for this value before a record can be saved.

Visibility: Determines if field is Editable, Read Only or Not Visible on UI.

Status: Field can be set as Active or Inactive. If field is Inactive, field will not
be available to use at all places (UI/ Rules) . Please note customer defined
field can not be set to inactive.

Label: Is a Translatable field which allows to Define to change the field label
displayed on UI and other part of application.

End Of Period: Applicable only for DateTime Data Type, this is to distinguish
between if 00:00:00 is start of the date or end of the date.

Deloitte 2019 20
MDF Objects
Field Details

Rules: This section allows to add one or more Business Rules to the field. When a field value is changed these rules are triggered.

Field Criteria: Set this to restrict the possible values for the field by specifying the related fields under this section.

Deloitte 2019 21
MDF Objects
Object Body

MDF supports the following association types:

 Valid When(VW): For this association type, associated objects have their own lifecycle and they exists even without the object on which it has been defined. This
is often used to create filtering capabilities between fields on a given object. The associated object with other then Effective Dated ‘From Parent’ are allowed for
this association type.

 Composite: This association type creates parent-child relationship. The entity being associated is a child entity and it can not exist outside the parent object.
Child object must have effective dating ‘From Parent’ for this association type. Also such child object can be association with only one parent object.

 Join by Column(JBC): This association type allows you to associate two objects with One to One Relationship and in on object always has reference to the other
object.

Deloitte 2019 22
MDF Objects
Object Body

Searchable Fields: Searchable fields can be used in the search panel on the
Manage Data page to search for objects.

Business Key Fields: Business keys ensure that certain field combinations
will always be unique within the system.

Security: This ensures that Permissions can be given to certain roles, so that
only a defined group has access to the datasets of that object.

Deloitte 2019 23
MDF Objects
Object Body

Rules: Rules for MDF Objects can be attached here. With these rules
Workflows as well as Alerts can be triggered for example.

Deloitte 2019 24
MDF Objects
Extra Information

Restrictions on Custom MDF Objects

You can now create up to 250 MDF custom objects by default and a maximum of 400 custom
objects on request. This has been changed with the Q4 2019 release.

Extension Center

The SAP SuccessFactors Extension Center is a signifi cant enhancement and replacement to the
extensibility framework, which was formerly known as the Metadata Framework. The Extension
Center was released in Q3 2016.

Deloitte 2019 25
 System Demonstration

Create an MDF Object

Create an Association
Check the results in Manage Data

26
Deloitte 2019 26
Legacy Foundation Objects

2019 Deloitte
Legacy Foundation Objects
Corporate Data Model

Custom fi elds in
Corporate Data Model
Corporate Data Model

How to edit
XMLs is
thoroughly
described in
Training #4

Deloitte 2019 28
Legacy Foundation Objects
Corporate Data Model

All Foundation Objects that are still Legacy Objects:

Location Group Frequency

Geo Zone Dynamic Role

Location Workflow

Pay Range Event Reason

Pay Grade Pay Component Group

Pay Components

Deloitte 2019 29
Legacy Foundation Objects
Export

Export of Legacy Foundation Objects is not possible. The only option to receive a
table of data is via Reporting.

Deloitte 2019 30
Legacy Foundation Objects
Export

Export of Legacy Foundation Objects is not possible. The only option to receive a
table of data is via Reporting.

Deloitte 2019 31
 System Demonstration

Create new Pay Component

2019 Deloitte 32
32
Best Practice and
Lessons Learned

2019 Deloitte
Best Practice and Lessons Learned

• Naming Convention for Custom MDF Objects

• Secure all MDF Objects

• Don’t add too many Test Legacy Object Datasets  have to be deleted manually

• To Do Category  select the category carefully

• Always sort fi elds in Position Object so that they have the same order as in UI

• Workfl ow in MDF Object  Pending Data has to be set to Yes

• Don’t forget to maintain Field Criteria if relevant

For Field Criteria

please see
screenshots in
Appendix

Deloitte 2019 34
Client Example
Extra fi elds on Legal Entity for Letter Creation

Deloitte 2019 35
Guides / KBAs for further Information

KBAs
• 2304803 - How to create Country Specific fields for Legal Entity (https://launchpad.support.sap.com/#/
notes/2304803)
• 2080139 - How To Import Foundation Objects or Foundation Data - Employee Central (
https://launchpad.support.sap.com/#/notes/2080139)
• 2513078 - Is it possible to hide external code of picklists, Foundation Objects and MDF Objects
of HRIS elements? (https://launchpad.support.sap.com/#/notes/2513078)
• 2080801 - How to update Foundation Objects, and the respective Employee Data - Employee
Central (https://launchpad.support.sap.com/#/notes/2080801)

Guides
• Implementing the Metadata Framework (MDF)
• Employee Central Master
• Employee Central Company Structure Overview

Deloitte 2019 36
Wrap-up
Foundation Objects

Foundation Objects = Objects that define Organization, Job and

Payment

MDF Objects Legacy Foundation Objects

Search Command
Configure Object Definitions; Manage Organization Pay and
Manage Data Job Structures

Import and Export

Import Foundation Data;
Import and Export Data
Export only via Reports

Deloitte 2019 37
Any questions?

2019 Deloitte 38
 Thank you!
2019 Deloitte 39
 Field Criteria on HRIS Field to be filtered

Field Criteria in Object on the to be filtered field

2019 Deloitte 40
This training deck has been solely prepared for the internal use. Any disclosure to third parties - in whole or in part – is subject to our prior
written consent.

Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee (“DTTL”), its network of
member firms, and their related entities. DTTL and each of its member firms are legally separate and independent entities. DTTL (also referred
to as “Deloitte Global”) does not provide services to clients. Please see www.deloitte.com/de/UeberUns for a more detailed description of DTTL
and its member firms.

Deloitte provides audit, risk advisory, tax, financial advisory and consulting services to public and private clients spanning multiple industries;
legal advisory services in Germany are provided by Deloitte Legal. With a globally connected network of member firms in more than 150
countries, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most
complex business challenges. Deloitte’s approximately 286,000 professionals are committed to making an impact that matters.