ADEL Hotel Lock Management Software

A90 Setup & Application Guideline


1. Introduction of ADEL Hotel
Lock Management Software
A90
2. System Administrator
3. Connect Encoder
4. Run A90 for The First Time
5. Setup System Parameters
6. Setup Card Issue Parameters
7. Duplicate Card & Add Card
8. Additional Features
9. Finish Setup & Initial Login
10. Main Features
- System Parameters
- Setup Encoder
- User Right Management
Content
11. Room Type & Zone 18. Hotel Daily Operation - FAQ
Management - Check-out
- Set Room Type - Change Room
- Extension
- Room Zone Management - Emergency Case
- Attention: Room Management - Fail to Issue Card
12. Make Room Wizard - Changing Room to Office
- Lock up the guest room by Lockout Card
13. Passage Management - Passage Mode of Lock in Meeting Room
- Customer owe fee
- Query Unlocking Record
14. 15 Functional Cards of A90
15. Card Management 19. Card Lost
- Issue Card - Make the Lost System / Program /
16. Set Lock Layer / Lockout/ Meeting Card Invalid
17. Set Gate, Elevator Controller, -
Make the Lost Master / Emergency /
and Access Control Inhabit / Clock Card Invalid
- Make the Lost Foreman / Floor / Maid
Card Invalid
- Make the Lost Guest / Spare Card
Invalid
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 Introduction of ADEL Hotel Lock Management Software A90

A90 V7.3 hotel lock management software together with ADEL Mifare card,
encoder, and electronic lock is a total solution package specially designed by
ADEL Group to satisfy various demands for hotel management and practical need.

You may also purchase the interface software from ADEL in case you need
integrate A90 with the PMS system that your hotel are having.
It supports 4 kinds of PMS system commonly used: Fidelio, Socket, File, RS232

Please keep the serial code properly!!

The serial code of A90 software is generated by the hotel name, system
administrator is required to enter the serial code and hotel name accordingly and
keep the serial code properly.

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 System Administrator
System Administrator
The hotel has to appoint a system administrator before starting the installation of
A90 software, who responsible for the maintenance and management. The user
ID“SYSTEM”and password“123” is set by default, which have completed
operation rights and card authority.

The responsibility of system administrator ：

1) Guide ordinary operators to use the lock management software.
2) Maintain and backup the A90 V6.51 database periodically.
3) Manage and maintain entire lock system (including both hardware and
software).
4) Manage and maintain hotel locks, and check the lock’s clock periodically.

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Connect Encoder

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 Run A90 for The First Time
Initialization 2. Click “OK” , input the 30-digit serial
1. Click Start => Program => ADEL number provided by ADEL.
Lock System V7.3 => A90 to start up System administrator is required to enter
the software the serial code and hotel name
accordingly

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 Setup System Parameters
3. Click “Next” to continue setup system
parameters:
a) Hotel Name: Input the hotel name
b) Delete erased record: It means how long the
records of erased cards will be saved in the computer.
The default value is 30 days. You change choose
between 1 to 180 days.
c) Total Building(s). Default value is 1 and the maximum is 89
d) Layer Level Zone: It shows the relationship among room
entrance, room zone entrance or general entrance. The
default value is 1 with 2 and 3 optional. If 2 or 3 is selected,
a sub menu “Layer Zone Management” will be added in
operation interface.
e) Check-out Time: Default time is 12:00:00 at noon of next
day. It can be changed according to the actual need between
00:00:00 to 23:59:59. Here we keep the default value.
f) Automatically erase guest card over checkout time: If this
box is ticked, the guest cards will be automatically erased
after the check-out time if they are not deleted manually by
the operator and this room will be shown as “Empty” in the
system.
g) Only Administrator (SYSTEM) can login by password: If
this box is ticked, only the system administrator can login
the system with the password. Other operators must login
system by fingerprint. If it is not ticked, all the operators
can login the system by password or fingerprint.
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 Setup Card Issue Parameters
b) ID No. must be input: If it is ticked, the ID No. must be
4. Click “Next” to setup card issue input when you issue the cards. If it is not selected, you can
parameters: input the ID No. or not when you issue the cards.

c) Allow to use the Duplicate Key function: If it is ticked, new

guest cards can be issued by Duplicate Key function for the
same room which a guest card has already been issued for.
If not selected, you can not use this function.

d) Allow to use the Add Key function: If it is ticked, new guest

cards can be issued by Add Key function for the same room
which a guest card has already been issued for. If not
selected, you can not use this function.

e) The guest cards can’t be issued for the unclean rooms: If

this is ticked, you cannot issue card for an “unclean room”.
If not ticked, you can issue cards for the unclean room.

f) Allow to issue guest card after room is full: If it is ticked,

a) Holder must be input: If it is ticked, the name of the more cards can be issued even if the room is full. If not
“Holder” must be input when you issue the cards. If it is not ticked, you cannot issue more cards than the number of
selected, you can input the holder name or not when issue the beds in one room.
cards. This parameter is effective for all cards.

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 Duplicate Card & Add Card
The difference between Duplicate Key function and Add Key function:

1. No matter using Duplicate Key function or Add Key function, both the card
holder’s name and the ID number are different from the initial guest card.

2. However, cards issued by Duplicate Key function have the same valid period with
the initial guest card; while cards issued by Add Key function can have a different
valid period and one bed will be added to the room in the system.

Add Key function is suitable for hotels which offer bed & breakfast service.

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 Additional Features
5. Click “Next” to setup Additional a) Room Status:
Features: The default setting is “Vacancy Room”.
You can select “Vacancy Room” or
“Unclean Room”. You may not be allowed
to issue key cards if unclean room is
selected, please refer to the setting of
“card issue parameters” have done
before.

b) Lift Controller:
Authorize which card type can start lift
controller by default, including Floor
Card, Foreman Card, Maid Card, Guest
Card, Master Card and Emergency Card.

NOTE: Please skip this part if you have not

purchase the lift controller from ADEL.

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 Finish Setup & Initial Login
6. Click “Next” and “OK” to complete Initial Login:
the setup. Input the system administrator user ID
“SYSTEM” , password “123”, and click “OK”
to login.

ADEL lock system supports 3 different

language: Simplified Chinese, Traditional
Chinese, English.

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 Main Features – (System Parameters)
System Parameters: Setup Encoder:
The system administrator can re-set the Please re-set the Encoder Port according
system parameters anytime if necessary. to the physical connection. Also re-set the
Encoder Type as Manual.

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 Main Features – (User Right Management)
User Right Management:
Major function: Add new users, set user names, set
passwords, register fingerprints (only for hotels with
ADEL fingerprint reader), edit or delete users, and
add or change fingerprints (only for hotels with
ADEL fingerprint reader).
NOTE:
1. System Manager and its user name SYSTEM
should never be deleted.
2. Card Type Right & Operation Right must be
selected carefully when you add or edit users.
3. Operators (except System Manager) who can only
authorize user right to other operators in lower
grade but not the higher grade.
Please skip 5 & 6 if you do not have ADEL fingerprint
reader.
5. You can add or change fingerprint by Fingerprint
button.
6. Please make sure your computer is connected with
ADEL fingerprint reader and the driver is
installed.
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 Room Type & Zone Management
1) Set Room Type:
Major function: Add, edit, and delete
room type.
2) Room Zone Management:
Major function: Add new Foreman
Zone(s), Maid Zone(s) and Floor Zone(s),
or edit / delete the existing zones.
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 Attention – (Room Management)
NOTE ：

1) The setup procedure for Foreman Zone, Floor Zone, and Maid Zone is the same.

2) The letter A, B, C right before the code number of Zone can not be modified or deleted, and
the zone code have to be formed by 3 digits.

3) We highly recommend that one floor zone is only for one floor to prevent misleading.

4) More than one Foreman / Floor / Maid cards can be issued for one zone.

5) If you want to delete any zone, you must make sure:

i/ No foreman / floor / maid cards have been issued for this zone.
ii/ No guest rooms have been designated to this zone.

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 Make Room Wizard
Set the sequence number for rooms at the same Click Room => Make Room Wizard on the
zone (floor zone, foreman zone and maid zone) operation interface:
of the same building, and generate guest rooms
sequence number automatically.

A room sequence number consists of a 6

Arabic numerals. Here we take Room 301 of
Building 01 as the sample. Its room sequence
number is “010301”

3) Zone Information:
Start to make room in the system based on the
zone you built before. set the Building No.,
Floor Zone, Foreman Zone and Maid Zone.

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 Make Room Wizard
4) Room Information ： 5) Click “Next” and then “OK”
i)Select the Room Type.

ii)Enter Room No. Here we enter “0101”to “0118” to

build 18 rooms in floor one.

iii) Length of room name: The default value

is 4. We provide 3, 5 and 6 as optional. We suggest 6) Click “OK” to build room continuously.
to keep by default which includes the 2-digit Floor
Number and the 2-digit Room Number

7) Repeat step 3) - 6) until all the rooms are

built

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 Passage Management
Please skip this part, if ADEL locks are not Add a Common Gate
1) Click Room => Gate Management on the operation
installed in the main entrance or passages.
interface.

Major function: Set gate information. 2) Click “Add”.

There are 3 different kinds of gates can be set: 3) Enter“01”at Code and create a Gate Names and then tick
Building Gate, Common Gate and Floor Authorization Flag to authorize all the card type to pass
Gate. through this gate automatically.

4) Click “Save”

5) Repeat step 1) – 4) until all the gates are set.

NOTE:
1. You may set a number of locks with the same gate name &
function in the same hotel.

2. If “Authorization Flag” is ticked for a Common Gate, it will

be shown as “True”. Otherwise, it will be shown as False.

3. No matter you tick the “Authorization Flag” for a “Common

Gate” or not, you can authorize or prohibit a card to open this
gate when encoding the card. 18
 Introduction of 15 Functional Cards of A90

1) System Card • Managerial card, for setup important parameters and initializing locks.
(can not unlock door)

2) Program Card • Managerial card, for setup important parameters. (can not unlock door)

3) Layer Card • For setup layer level / passage lock / lift controller / energy saving
switch. (can not unlock door)

4) Master Card • Can unlock all the ADEL electronic locks in this hotel, including lock in
lockout status. 19
 Introduction of 15 Functional Cards of A90
5) Emergency Card • Can unlock all the ADEL electronic locks in this hotel, including lock in
lockout status. Keep them open with alarm in case of fire or accident.

6) Lockout Card • It can lock up the door of specific room when it is out of service.
(can not unlock door)

7) Foreman Card • Can unlock all the ADEL electronic locks in specific foreman zone
(usually a number of floors), no time limitation, but can not unlock the
door in lockout status.

• Can unlock all the ADEL electronic locks in specific floor zone, no time
8) Floor Card limitation, but can not unlock the door in lockout status.

• Use to collect the door opening record of lock, and get it back to the front
9) Query Card desk to print report and analysis. Each query card support up to 412
records.

10) Meeting Card • Can keep the door unlock for conference / meeting, can not unlock the
door in lockout status. (can not unlock door)
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 Introduction of 15 Functional Cards of A90
11) Maid Card • Can unlock all the ADEL electronic locks in specific maid zone (usually
a number of floors), have time limitation, can not unlock the door in
lockout status.

• Cancel the rights of guest card of specific lock in case the guest refuse to
12) Inhibit Card
check-out or owe fee.

• Use to reset / fine tune the time of lock.

13) Clock Card

• For customer to unlock specific room in valid period, can not unlock the
14) Guest Card door in lockout status.

• Guest card without time limitation, generally kept in safe box. Use to
15) Spare Card keep the hotel operation in case the system goes down.

*P.S. ： You are not required to issue all the cards type, but according to the
practical need of your hotel.
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 Card Management
Issue Cards:
Click “Card” => Issue Card, or “Issue” on the operation interface,

NOTE ：
1.The System Card must be issued before issuing other cards.

2.Only one System Card and one Program Card can be issued in the Lock Management Software.
After the System Card is issued, it will not be available at Card Type.

3.A System Card with clear function can only clear the data from the locks set by itself. If a lock
has already been set by a system card issued in another system, the data in the lock can only
cleared by a mechanical key. If you fail to set a lock by the System Card, please unlock it with
mechanical key and hold. Keep all the latches into the mortise, touch the system card to clear the
data at the same time.

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 Card Management
4. Layer card is for setup layer level / passage lock / lift controller / energy saving switch.
(can not unlock door)

5. The Check-In day and time of Guest Card is pre-set by default according to the computer’s
clock. It can not be modified and will be updated every single minute.

6. The first Spare Card will be invalided after activating the second Spare Card on the same lock.

7. The inhabit card can be set to cancel all the Guest Card specific Guest Card

8. Query Card: a full set of query card including two cards, 1 & 2, each query card supports up to
414 lock opening records. Card 1 is use to read the latest 414 records and Card 2 for last 414
records. Please use the Card 1 only if the lock is having less than 414 records.

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Set Lock
1) Set System Card:
If the lock is a new lock without system
information, you can set the lock by System Card
directly: Touch the System Card on sensor, the
lock will beep once with the green indicator
flashing once, system card is set successfully.

NOTE: Both the System Card with clear function or not

can also used to set lock.

If there are existing data in the lock, please set as the

following:
a) Take off the cylinder cover, insert the mechanical
key and unlock, turn all the latches into the
mortise, the lock will beep once and the green
indicator will flash once. Retain this position;
b) Touch the System Card on the sensor of the lock,
the lock will beep once with the green indicator
flashing once, system card is set successfully.
c) Remove the System Card and take out the
mechanical key.
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 Set Lock
2) Set Program Card
Touch the Program Card on sensor, the
lock will beep once with the red indicator
keep flashing, program card is set
successfully.
3) Set Foreman , Floor, and Maid Card
After Program Card is set, putting relevant
Foreman , Floor, and Maid Card to the
sensor one by one when the red indicator
keep flashing. The lock will beep once
with the green indicator flashing once,
after each card is set successfully
4) Set Room No.
After Floor Card is set, touch the Guest
Card on sensor. The lock will beep once
with the green indicator flashing once,
after Guest Card is set successfully.
*P.S. ： Please delete all the guest card after
lock setting
5) Repeat step 1 ） - 4 ） until all the locks
are set
Please put the Program Card on the sensor
once again if you can not set all cards
before red indicator goes off.
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 Set Lock
Set Clock
a) It is essential to set the clock in locks while the valid period of Guest Card and Maid Card are
limited by day and time.

b) Issue the clock card to setup the clock in locks:

Touch the clock card on the sensor after the red indicator goes off. The lock will beep once
with the green indicator flashing once, after clock card is set successfully.

c) Repeat step b) to set the clock of all locks.

NOTE ：
Please try to check the time / re-set the clock quarterly in order to keep its accuracy.

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 Set Gate, Elevator Controller, and Access Control
Set Elevator Controller, and Access
Set Gate Control
Procedure: Procedure:
1. 1. Set System Card 1. 1. Set System Card
2. Set Layer Card – Set Gate Lock 2. Set Layer Card – Set Elevator Controller, or
3. Set Program Card ； Access Control
4. Set Clock 3. Set Program Card ；
4. Set Clock

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 Hotel Daily Operation - FAQ
Check-Out
Customers are required to Check-Out at the
front desk before leaving.
There are two common cases:
1. Early leave, 2. Normal check-out
Early leave / Normal check-out :
(Guest Card returned)
1. Customer returned the Guest Card back to
the front desk operator.
2. The front desk operator insert the returned
Guest Card to Encoder, Click “Operation” in
the A90 software , and click “Read”.
3. Confirm the Guest Card information shown
is correct, click “Erase” to delete and check-
out, click “OK” to exit.
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 Hotel Daily Operation - FAQ
Early leave / Normal check-out : (Guest Card NOT returned)

Method 1:
Issue a Inhibit Card, and cancel the rights of specific Guest Card on the guest room lock directly.
NOTE: it does not work for Guest Card did not used to unlock the door before.

Method 2:
1.Click “Lost & Damage” (L&D).
2.Choose Guest Card at card type and enter the room number.
3.Click on the room you need.
4.Click “Lost” and “OK” to exit the dialogue box .
5.Re-issue Guest Card for the same room, and use this guest card to unlock the door once.
6.Check-out with this Guest Card. (Operation => Erase)

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 Hotel Daily Operation - FAQ
Change room:
Method 1:
Erase the original Guest Card and issue a new
Guest Card for the new room.
Method 2:
1. Insert the Guest Card into the encoder,
2. Click “Operation” => “Read”
3. Change the room number as request, and
click “Modify” and then click “Yes” in the
pop out dialogue box
4. Click OK to confirm
Extension:
Method 1:
Erase the original Guest Card and issue a new
Guest Card with new valid period.
Method 2:
1. Insert the Guest Card into the encoder,
2. Click “Operation” => “Read”
3. Change the valid period as request, and
click “Modify” and then click “Yes” in the
pop out dialogue box
4. Click OK to confirm
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 Hotel Daily Operation - FAQ
Emergency Case
• In case of emergency, please unlock doors
by Master Card, Emergency Card or
mechanical key.
Failed to Issue Card
• In case of system error, power failure or
the encoder is damaged, please use the
Spare Card or hotel employees’ cards to
unlock the guest room for guest
temporarily. (including the Foreman Card,
Maid Card and Floor Card.)
Changing Room to Office:
1. Inform the system administrator and front desk
which guest room will be changed to office.
2. Click “Room” => Room Control on the
operation interface, and choose the room
number you need and click “Locked”.
3. Click Exit to confirm and quit.
4. Guest Card can not be issued for the room until
it is unlocked.
 Hotel Daily Operation - FAQ
Lock up the guest room by Lockout Card:
1. Touch the Floor Card on the sensor of the
lock, a beep will be heard and the green
indicator turn on;
2. Touch the Lockout Card on the sensor of
the lock when the green indicator is still
on, a beep will be heard and the green
indicator will turn off, indicating that the
guest room is in lockout status.
3. Only Master Card, Emergency Card, or
mechanical key can unlock the door in
lockout status. To cancel the status, please
activate the Floor Card and Lockout Card
on the lock.
Passage Mode of Lock in Meeting Room:
When there is a meeting in a room, the lock will be
used frequently. For the sake of convenience,
you can set the lock to Passage Mode. People
can enter the room without using the cards:
1. Touch the Floor Card on the sensor of the lock,
a beep will be heard and the green indicator turn
on;
2. Touch the Meeting Card on the sensor of the
lock when the green indicator is still on, a beep
will be heard and the green indicator will turn
off, indicating that the guest room is in passage
mode.
3. Green indicator flashes every 3 seconds, which
indicates that the room is in Passage Mode. To
terminate the Passage Mode, please touch any
effective unlocking cards on the sensor of this
lock. 32
 Hotel Daily Operation - FAQ
Guest owe fee:
Method 1:
Issue a Inhibit Card, and cancel the rights of specific
Guest Card on the guest room lock directly.
NOTE: it does not work for Guest Card did not used
to unlock the door before.
Method 2:
1.Click “Lost & Damage” (L&D).
2.Choose Guest Card at card type and enter the room
number.
3.Click on the room you need.
4.Click “Lost” and “OK” to exit the dialogue box .
5.Re-issue Guest Card for the same room, and use
this guest card to unlock the door once.
6.Check-out with this Guest Card. (Operation =>
Erase)
Query Unlocking Record
Query Card must be encoded by a encoder before using
1. Touch No. 1 RF Query Card on the sensor of lock;
2. The green indicator turns on and the lock beeps
once. Hold the card still until a long beep is heard.
3. The green indicator turns off and the query is
completed. Then touch the No. 2 RF Query Card;
4. Insert the Query Card to the encoder;
5. Click “Query-Opening Record” on the operation
interface;
6. Click “Read” and a window will be shown
Excel: If EXCEL is installed in your computer, click
and the report will be shown in EXCEL format
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 Card Lost
Make the Lost System / Program / Layer /
Lockout/ Meeting Card Invalid:
1) Click L&D on the operation interface, Click on the
lost card, Click "Lost" and "Yes" on the dialogue box
come out. Click OK to confirm.
2) Issue a new card to replace the lost card
3) Issue a new System Card without clear function (or
modify the System Card you have)
NOTE: Please make sure the System Card is without
clear function or all the locks’ memory will be
cleared.
4) Set all locks with the new issued System Card, the
lost card becomes invalid and replaced by new issued
card.
Please re-issue those cards having the same card type as
the lost card, as they are invalided too.
Make the Lost Master / Emergency /
Inhabit / Clock Card Invalid:
1)Click L&D on the operation interface, Click on the
lost card, Click "Lost" and "Yes" on the dialogue box
come out. Click OK to confirm.
2) Issue a new card to replace the lost card
3) Putting the Program Card to Encoder and click
“Operation” => “Read” => “Modify” to issue a new
Program Card.
4)Set all locks with the new issued Program Card,
touch the Program Card on sensor, the lock will beep
once with the green indicator keep flashing, program
card is set successfully. The lost card becomes invalid
and replaced by new issued card.
Please re-issue those cards having the same card type as
the lost card, as they are invalided too.
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 Card Lost
Make the Lost Foreman / Floor / Maid Card
Invalid:
1)Click L&D on the operation interface, Click
on the lost card, Click "Lost" and "Yes" on the
dialogue box come out. Click OK to confirm.
2)Issue a new card to replace the lost card
3)Make use of the Program Card and new
issued card to set all the locks in the relevant
zone area to make the lost card invalid and
replaced by new issued card.
Please re-issue those cards having the same
card type as the lost card (in the affected zone)
, as they are invalided too.
Make the Lost Guest / Spare Card Invalid:
1) Click L&D on the operation interface,
Click on the lost card, Click "Lost" and
"Yes" on the dialogue box come out. Click
OK to confirm.
2) Issue a new card to replace the lost card
3) Use this new issued card to unlock the
room door immediately.
4) The lost card is invalided. Please erase this
new issued card or simply give it to
customer to replace the lost Guest Card.
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Thank you for your supporting
to ADEL Group

Please go through the user manual for further

details about ADEL Hotel Lock Management
Software A90 or feel free to contact us

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