DIFFERENT

FORMATS OF
A BUSINESS
LETTER
Jhon Francees Abuluyan
Business Letter
 Business letters are written messages to a
person or group within a professional setting.
Business letters are used when the writer would
like to be formal and professional. Letters may
vary in length depending on the writer’s
objective, purpose, and message of the letter.
The letter can address anyone including, but not
limited to: clients and customers, managers,
agencies, suppliers, and other business
personnel or organizations. It is important to
remember that any business letter is
a legal document between the interested parties.
These documents can be held for up to seven
years, so all information must be honest and
legitimate.
Letter Head
 The letterhead usually includes a business's logo, name,
address, and contact information such as phone or fax
number, email address, and company website URL.

Date
 This is the date that the letter was written. It should be
written out, such as January 15, 2018.
 Subject matter/Body

The body of the letter contains the message. Here,
more than anywhere else, the general principle of
communication applies: say it clearly and succinctly,
so that the reader will understand the message
properly and quickly. Letters are normally single-
spaced, with one blank line left between paragraphs.

Closing
 The complimentary close is a short and polite
remark that ends your letter. The close begins at the
same justification as your date and one line after the
last body paragraph. Capitalize the first word of your
closing (Thank you) and leave four lines for a
signature between the close and the sender's name.
Reference
 A business reference is a recommendation provided on behalf
of a client, vendor, or other business associate or contact. You
may be asked to provide a business reference letter to verify
the quality of a contract company's work to a new client.

Salutation
 The salutation (or greeting) in a business letter is always
formal. Once again, be sure to include the person's title if you
know it (such as Ms., Mrs., Mr., or Dr). If you're unsure about
the person's title or gender then just use their first name.
Signature
 This line will include your first and last name, and
often includes a middle initial, although it is not
required. You may put your title beforehand to show
how you wish to be addressed (Ms., Mrs., Dr.). The
signature should be in blue or black ink.

Typist Initials
 Typist initials are used to indicate the person who
typed the letter. If you typed the letter yourself, omit
the typist’s initials.

Enclosures
 The notations Enclosure(s), Encl. , Attachment(s)
and Att. indicate that the envelope contains one or
more documents in addition to the letter or attached
to the letter.