SORTING SIMPLIFYING SWEEPING STANDARDIZING

SUSTAINING
LEVEL
5
Focus on
Prevention
Employees are
continually seeking
improvement
opportunities.
A dependable,
documented method has
been developed to
provide continual
evaluation, and a
process is in place to
implement improvements.
Area employees
have devised a
dependable,
documented method
of preventive cleaning
and maintenance.
Everyone is continually
seeking the elimination of
waste with changes
documented and
information shared.
There is a general appearance
of a confident understanding
of, and adherence to, the 5S
principles.
LEVEL
4
Focus on
Consistency
A dependable,
documented
method has been
established to keep
the work area free
of unnecessary
items.
A dependable,
documented method has
been established to
recognize in a visual
sweep if items are out of
place or exceed quantity
limits.
5S agreements are
understood and
practiced continually.
Substantial process
documentation is available
and followed.
Follow-through with 5S
agreements and safety
practices is evident.
LEVEL
3
Make it visuaI
Unnecessary items
have been
removed from the
workplace.
Designated locations are
marked to make
Organization more
visible.
Work/break areas
and machinery are
cleaned on a daily
basis. Visual controls
have been
established and
marked.
Working environment
changes are being
documented. Visual control
agreements for labeling and
quantity levels established.
5S agreements and safety
practices have been
developed and are utilized.
LEVEL
2
Focus on
Basics
Necessary and
unnecessary items
are separated.
A designated location
has been established for
items.
Work/breaks areas
are cleaned on a
regular scheduled
basis. Key tems to
check have been
identified.
Methods are being
improved but changes
haven' been documented.
A recognizable effort has been
made to improve the condition
of the workplace.
LEVEL
1
Just
Beginning
Needed and not
needed items are
mixed throughout
the work place.
tems are randomly
located throughout the
work place.
Work place areas are
dirty, disorganized
and key items not
marked or identified.
Work place methods are
not consistently followed
and are undocumented.
Work place checks are
randomly performed and there
is no visual measurement of 5S
performance.
5S Levels oI Excellence
All cleaning equipment is stored in a neat manner; handy & easily
available when needed. (Papertowels, duster, Lysol, glass cleaner)
All floors are clean & free of debris & dirt.
No outdated, torn, or soiled announcements are displayed.
Bulletin Boards are arranged in a straight, neat manner, & properly
mounted.
Emergency evacuation plans are in place & 5ersonneI knows
where Iocated .
Detailed instructions put together with the intent to make sure if a
person is absent from their job, a person could step in & find their
way around the work area, important for critical operations.
18
5S ControI &
Maintenance
There is a disciplined system of control & maintenance to assure
that each of the above items is maintained at the highest possible
level. t is the responsibility of the team to maintain this system.
The 5S poster is displayed in a prominent place, & everyone
understands it.
17
SheIves, FiIe
Cabinets, & Desks -
Arrangement &
Maintenance
Shelves, file cabinets & desks are arranged, divided & clearly
labeled to make it obvious where things are stored. They are kept
free of unused objects. tems are returned to proper location after
each use.
16
Deskto5 Work
Instructions/
Binder AvaiIabIe
15 FiIing Filing system is visible and easy to understand.
14
Documents -
Storage/ControI
Only documents necessary to the work are stored at desks; such
documents & binders are stored in a neat & orderly manner & a
visual management system for these items are in place. No
unlabeled binders/documents are present. Obsolete or unused
documents are removed.
Nothing is stored on top of computers, cabinets, or equipment;
nothing leans against the walls or columns.
13
Equi5ment -
Storage
12 Badges Badges are worn by all employees.
All binders are labeled and clearly identified. 11 Binders
10
Equi5ment
(Com5uters,
5rinters, faxes)
All machines & equipment are kept clean (free of extra paper) by
routine daily care. Computer screens & key boards are clean,
windows & desktops are clean - no dust bunnies.
9 LabeIing Drawers & file folders are clearly labeled preferably typed.
8 Coat Racks
7
Desk/Com5uter
Storage
Nothing is stored under desk. Computer files (e-mail deleted &
recycle bin) are kept neat, cleaned out, and organized.
Coat racks are available and coats are stored there, not on the
backs of chairs.
6 Storage on FIoor
5
Emergency
Access &
Evacuation PIan
Large items such as storage boxes are not routinely stored on the
floor. Extension cords are properly organized and stored.
4 BuIIetin Boards
3 FIoor CIeaning
#
2
CIeaning
Equi5ment
GeneraI
A55earance
1
Office has a well organized, clean, neat professional look. tems
not required for performing work are removed from the workplace.
Personal items are stored in one drawer.
TotaI Score: Divided by 18 = Avg. Score:
Date: Area: Performed by:
Descri5tion
Scoring Criteria
Rating Scale: 0-5 (poor = 0, excellent = 5)
Item
Score Notes for next IeveI im5rovement