UNIT6:

DOCUMENTS IN FOREIGN TRADE

I. DOCUMENTS RELATED TO GOODS
Group H
1.1 Invoices
1.1.1 • Starting point of an export contract.
Proforma • Contains important details.
Invoice
Significance of
Proforma Invoice
 It forms basis of all trade transactions
and further negotiation.
 It helps the importer to obtain the
import license.
1.1.2 Commercial
Invoice
 Commercial Invoice is used when a trader buy or sell goods across
borders.
 Contain the information of the buyers and the sellers, invoice No.,
goods information,...
 Used to:
 Asked for payment.
 Make a declaration, deliver or claim the goods.
 Supply details of the good in case of emergency.
Significance of Commercial Invoice:
 It serves as a crucial document in trade.
 Providing important information.
 Ensuring that both the buyer and seller
understand and agree on the transaction's
key details.
 Required in collection/negotiation of
document.
 Essential for claiming incentives
1.1.3 Consular
Invoice
Significance of
Consular Invoice:
 Importance to the Exporter
 Importance to the Importer
 Importance to the Customs
1.1.4
Custom
Invoice
1.2 Packing
list
1.2 Packing list
1.3 Certificate of
Origin
1.3 Certificate
of Origin
  Proves Product Origin.
 Tariff Impact
1.3.1 Significance of  Trust and Transparency
Certificate of Origin  Regulatory Compliance
 Competitive Advantage
1.3.2 The form of C/O

Form A: From developing to developed countries

Form B: All the goods exported to foreign countries
Form O: Coffee products exported from ICA
Form X: Like form O but exported from non-ICA
Form T: Textiles and garments exported EU

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1.3.2 The form of C/O

Form D: The goods traded in intra-ASEAN

Form AK: Between ASE/ South Korea
Form S: Between Viet Nam and Lao
Form E: Between Viet Nam and China

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1.4 Certificate of Inspection
1.4 Certificate of
Inspection
 It is a certificate issued by the Export
Inspection Agency certifying that the
consignment has been inspected under the
Export (Quality Control and Inspection)
1.4.1 Certificate of
Quality
 Information on the consignment
concerned
 Inspection results, which can be noted
under quality criteria or can be noted
generally
1.4.2 Certificate of
Quantity/Weight
 Includes information on names and
addresses of consignor and consignee
1.4.3 Sanitary
Certificate
Serves as a confirmation on the inoffensiveness
of the goods to consumers.
1.4.4 Veterinary
Inspection
Certificate
 As a confirmation on the product quality
and an evidence that the goods meet the
requirements of the contract.
 To carry out customs formalities for the
export.
 To fulfill a set of documents to get
payment.
1.4.5 Phytosanitary
Certificate
 Issued by a plant protection and inspection organization.
 To indicated that consignment of plants or plants
products are free from harm.
1.4.6
Fumigation
Certificate
This certificate shows that the
goods, which are usually
agriculture-based, have been
fumigated.
Thank you

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