In-House ePSIPOP

Training

1
National Budget Circular
549 dated October 21,
2013

2
ePSIPOP Getting
Started
 How to access ePSIPOP
The Log-in site or Universal Resource Locator (URL)
for the agency PSIPOP is lodged at:
• https://psipop.dbm.gov.ph
Open an Internet Explorer browser, it is
recommended to use the following settings:
• IE version 6.0 or Higher
• Maximum Window size of IE Browser
• No Bars or Toolbars displayed
• Check “Always allow pop-up blocker from
this site” 5
6
7
8
Login to ePSIPOP
From the ePSIPOP page , enter a valid user name and password, then
click the Log-in button.
(NOTE : Username and password must be submitted to DBM and must
be created by Admin)

9
At first login, the default password is the same as username.
The system will require to change your password.
Note: Maximum allowable characters for the username is 12 and 15
characters for the password.

To change your default password, enter your new password , then click
Submit.

After successful change of password, the Home page will be displayed

and will require you to enter your username and your new password.

10
After successful login, a Coverage page shown below is displayed. This
page contains the organizational units of a particular.

11
The PSIPOP page shown below has the ff. components and their
functionalities:

12
Component Functionality
Legend If highlight of a row is GREEN , the position is vacant
If highlight of a row is CYAN , the incumbent of the position is
65 years old or above
If highlight of a row is MAROON , data entered on a particular
row needs approval of DBM specialist when uploaded . This is
also signifies that the record is exceptional
If highlight of a row is YELLOW, this signifies that the row has
been edited.
Edit Opens the data entry window . Please see Fig. 1.0 for the
sample
Preview Generates PSIPOP report in PDF format. Please check Figure
2.0 for the sample
Search Search for a particular Unique Item # / Name. Please check
Fig.3.0 for the sample
For Approval Generates a summary report of records with ‘For Approval’
status. See Fig. 5 for the sample
Refresh Refresh the page to see any changes that took effect
Set status of a particular org unit to next level. Please check
Fig. 6.0 for the sample
Coverage Redirects to Coverage page
Numeric link to go from one page to another
13
Double clicked the Edit link in Itemized Position Page. All columns except
in gray color except ‘Actual Salary’ are disabled or non-editable. For those editable
columns, please see table below for the business rules applied:

14
Back Figure 1.0
 Column Name Business Rule
Area Type Area type of specific location of the position.
Area type values are based from existing DBM reference table for area
type
Area Code Area code of the specific location of the position
Area type values are based from existing DBM reference table for area
code
Position Type ‘Unfilled’ if position is vacant OR ‘Filled’ if the position has incumbent
Remarks Message that can have a maximum of 30 characters in length
TIN 1st nine(9) digits of Tax identification # issued by BIR
(NOTE : If TIN of certain position is non-editable, it means that TIN is
already existing in the new tax system of BIR. No editing is needed.)

Last Name Last name of the incumbent. Valid entry are as follows:
Letters A-Z, a-z, Ñ, ñ
Single Hyphen (-)
Single Period (.)
Minimum length is two(2) characters
For those exceptions, the system will accept but will be tagged as ‘For
Approval’. On this case, the agency shall submit document to DBM
specialist for the necessary evaluation

15
 Salary Grade
Step Increment

Monthly Salary

Click either
monthly or
annual salary

Annual
Salary

Numeric link

Check to
enable annual
salary – due to
exception (Fall
outside the
salary
schedule)

Set the annual salary

16
Back
 From the Preview link : Figure 2.0 17
Back
 Figure 6.0 – Ready for Upload Button

18
Back
Reset the current status of the org unit(s)
by batch

Select the particular row on which the

status will be set

Options available for the manual setting of

status.
Displayed list depends on the user level.
Clear Status resets the current status of
the org unit done manually.

Submit change status to take effect

Discard changes and close the status

window

19
NOTE : In the Coverage page, the Status column informs the user of the
current status of each Org unit. For the definition of each status, please check
the given list below :
STATUS DESCRIPTION
Downloaded  PSIPOP data are copied already from DBM database to Agency
database.
 PSIPOP data are already available to end user for editing.
(NOTE : Downloading of data is a one-time process only. Any
updates in DBM database particularly in PSI items will be
automatically copied to Agency database thru backend process)

For Revision  Approver sends back PSIPOP data to end user for further
revision
 PSIPOP data are already available to end user for editing.
For Approver Level (n)  End user/Approver level (n) sends PSIPOP data to Approver
Level (n) for review and approval
 PSIPOP data are not available for editing to end user

For Upload  Final approver sends PSIPOP data to DBM specialist level
 PSIPOP data are not available for editing to end user

Uploaded  PSIPOP data are copied from Agency database to DBM

database
 PSIPOP data are already available to end user for editing 20
 Existing Workflow of ePSIPOP Uploading
Workflow of Agency DOH ZP - DBM
Agency CHD
Approver Approver
ePSIPOP Role End User For Uploading
Level 1 Level 2

CAO/Chief of Regional DBM

Designation HRMO
Hospital Director Analyst/Specialist

Review and
Purpose/Activity Encoding Approved Uploading
Approve

Proposed Workflow of ePSIPOP Uploading

Workflow of Agency DOH ZP - DBM
Agency CHD
Approver Approver
ePSIPOP Role End User Guest For Uploading
Level 1 Level 2

Chief of Regional DBM

Designation HRMO CAO
Hospital Director Analyst/Specialist

Review
Viewing
Purpose/Activity Encoding and Approved Uploading
only
Approve

21
Thank You!!!
Next 23