BDP Step 6:

DETERMINING
PROGRAMS, PROJECTS, &
ACTIVITIES, AND CAPDEV
AGENDA

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 BDP Step 6:
Determining Programs, Projects, Activities,
and Capdev Agenda
STEP 10 STEP 1

Adoption & Organizing STEP 2

Approval of the the BPT &
STEP 9 Updating the
BDP BDC-TWG
Barangay
Writing and Databases/
Packaging the Profile
BDP

STEP 3

STEP 8 Participatory
PARTICIPATORY BDP Situational
Analysis
Crafting the
M&E Plan PROCESS

STEP 4
STEP 7
Formulating or
Investment STEP 6 Revisiting the
STEP 5
Programming Barangay
Determining Goal & Vision

the PPAs & Objective

Setting
CapDev
Agenda

FM-LGTDD-10D Rev. 00 01/03/2018

 PROBLEM
PRIORITIZATION CAUSE AND EFFECT
(What are the ANALYSIS
PROBLEM central problems?) (SECTORAL)
IDENTIFICATION (Finding root causes
(Initial assessment of of the problems and
problems and Summary of
their effects)
institutional Findings/ Issues
environment) & Possible
Actions

SETTING GOALS AND

OBJECTIVES VISIONING
(SECTORAL) WHERE DO WE WANT TO
Potential solutions to address the BE?
issue, maximize opportunities,
INTERVENTIONS and fulfill aspirations Community Dreams &
DETAILED PROGRAM, PROJECT, Aspirations – After knowing
ACTIVITIES their situation
IMPLEMENTATION
PLAN WITH BUDGET

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 PROGRAMS, PROJECTS AND ACTIVITIES

▪ generally called “interventions” or “structuring solutions”

▪ to put into action the goals and objectives

▪ also include policy recommendations, legislative actions, regulatory reform

or institutional changes necessary to carry out the objectives;

▪ also consider access to resources of both the local, national and private
entities as well as opportunities, or cooperation with other sectors or with
adjoining barangays, if needed;

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 PROGRAMS, PROJECTS AND ACTIVITIES
PROGRAM: composed of several related projects and activities.
Unlike projects that have a specified end date, programs often continue
indefinitely. The implementation of different projects under a program is
planned, scheduled, and managed in an integrated way

PROJECT: a set of activities that put into action a chosen program,

these activities are usually grouped together under different components.
A project can have many outputs. It has a definite start date and end
date.

ACTIVITY: a single event and stand-alone action. It is composed of a

set of steps that, when followed, produces a specific output or result.

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 Workshop 2:
DETERMINING
PROGRAMS, PROJECTS,
AND ACTIVITIES

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 Workshop 2:
Determining Programs, Projects, and Activities
MECHANICS:

• Look into the objective tree/s from the previous workshop. Some metacards or
objectives may be related and need to be clustered for a better organized objective tree.
These clustered objectives may result to coming up with a project instead of just an
activity
• Do a quick brainstorming session. For each objective, list all of the possible actions that
can be done to achieve it. Don’t filter or automatically reject an idea at this stage—the
more ideas, the better.

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 ECONOMIC SECTOR
EXAMPLE
Project 1
PROGRAM 1:
ESTABLISHMENT OF SAFE AND
IMPROVED COOKING Project 2
TECHNOLOGIES
ACTIVITY 1: Support
small business owners by
providing grants
ACTIVITY 2:
ACTIVITY 3:

PROGRAM 2:
CAPACITY BUILDING OF
SMALL BUSINESS OWNERS ON
ALTERNATIVE COOKING
TECHNOLOGIES
ACTIVITY 1: Support small
business owners to
ACTIVITY 2:
ACTIVITY 3:

PROGRAM 3:
NETWORK BUILDING WITH
PARTNERS

ACTIVITY 1: Conduct of
partners forum
ACTIVITY 2:
ACTIVITY 3:
FM-LGTDD-10D Rev. 00 01/03/2018
 Workshop 2:
Determining Programs, Projects, and Activities

• Process the action ideas together as a group. Discuss each action idea, then group
together similar or related ideas. Check that the actions are aligned with the goals and
objectives.

• Decide together whether an action is a stand-alone activity, a multicomponent project

implemented within a specific time period, or a multi-project program that will continue
indefinitely

• Briefly describe each PPA. If possible and appropriate, include the PPA’s approximate
location, components, and initial estimates of cost requirement

• Identify the persons or households that will benefit from the proposed PPA

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 Workshop 2:
Determining Programs, Projects, and Activities

Goal: To pursue well-maintained and adequate, resilient coastal defenses.

Objective:
To improve adaptive capacities of men and women in 11 Puroks along coastal areas against flooding by end of 2027

Location and Budgetary Reqt.

Program/Project/Activity Brief description of the project
beneficiaries (estimate)

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 Prioritization
of PPAs

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 Prioritization of PPAs

Kung napakarami ng PPAs na

natukoy at kailangang mag-
prioritize, maaaring gumamit muli
ng participatory ranking and
prioritization techniques/methods

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 Participatory ranking and prioritization
techniques/methods
DIRECT RANKING
▪ Katulad ng Pairwise Ranking, kailangang pagkasunduan muna ng grupo ang gagamiting
criteria para sa pagpili ng priority issues. Maaring gamitin ang mga sumusunod na
criteria:
Urgent - these are projects that cannot be set aside and may solve safety conditions.
Essential - these are projects that directly contributes to the achievement of the objectives and goals.
These may also help complete pending ones, projects necessary to meet deadlines and projects with
outside sourcing of fund.
Necessary - these are projects that need to be implemented in answer to future requirements, projects
that need to replace undesirable facilities, projects that complete and prolong life span of existing
facilities.
Desirable - these are projects that may expand other programs.
Acceptable - these are projects that may be set aside without affecting the current situation.
Primer on Barangay Development Planning, NBOO 2020

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 Participatory ranking and prioritization
techniques/methods
DIRECT RANKING

Other Criteria:
Strategic Value- contributes to attaining the objectives or goals, has link to other PPAs,
more beneficiaries
Risk- potential adverse impact during implementation is low
Capacity- availability of human resources to lead and manage the PPA
Duration of implementation
Efficiency- ability to produce the desired outcome with the minimized possible
consumption of resources

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 Participatory ranking and prioritization
techniques/methods
DIRECT RANKING

▪ Mag-set ng score na gagamitin sa pag-raranking. Halimbawa, 1 to 5 ang scoring (1 ang

pinaka-mababa; 5 ang pinaka-mataas)

▪ Matapos makapagbigay ng score at makapag-talakay ang mga kalahok sa workshop o

gawaing ito, isuma ang lahat ng score na naibigay sa bawat PPA para makita kung aling
mga PPA ang may matataas na score na nangangahulugang ang mga ito ang priority ng
mga tao.

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 Participatory ranking and prioritization
techniques/methods
DIRECT RANKING
Example:
Goal: To help uplift the living conditions of farmers and fishermen/fisher folks by providing them with information and technical
knowhow, and proper facilities
Strategic
PPA Risk Capacity Total
Value
1. Construction of drying facilities 4 3 3 10

2. Training on Improving Production 4 4 3 11

3. Training on Processing and Packaging of produce 5 5 2 12

4. Assistance on marketing and distribution 5 4 3 12

5. Training on financial management 3 5 2 10

FM-LGTDD-10D Rev. 00 01/03/2018

 Participatory ranking and prioritization
techniques/methods
DOT VOTING
▪ Prepare a list of the PPAs identified.
▪ Explain criteria to be used when deciding which to vote.
▪ Give each member a certain number of "votes" using colored
adhesive dots. The rule of thumb is each person gets a
number of dots equal to 1/4 the number of items.
▪ Allow everyone to vote
▪ Count the total votes for each PPA and rank
▪ Conduct tie breaker votes, if necessary.

*The dot voting is a highly visual and simple method. The disadvantages are that
it takes up majority opinion, and may alienate a minority group that could
damage future group interaction

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 Workshop 3:
PRIORITIZATION OF PPAs

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 Workshop 3:
PRIORITIZATION OF PPAs
MECHANICS (Direct Ranking)
▪ Prepare prioritization template. Write down all the PPAs identified lin the
previous workshop
▪ Agree on the criteria to be used for the scoring and ranking. You may use 3
or more criteria. Write these in the appropriate columns.
▪ Agree on the scoring system (e.g., 1-5, 1 being the lowest and 5 being the
highest).
▪ Discuss and agree on the scores per project per criteria.
▪ Get the total scores.
▪ Rank the PPAs

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 Workshop 3 Template: Participatory ranking and
prioritization techniques/methods
DIRECT RANKING
Example:
Goal:

Strategic
PPA Risk Capacity Total
Value

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 What is the best thing
about having a
barangay plan?

In your experience,
what aspects of
planning remain
worthy of
consideration?

FM-LGTDD-10D Rev. 00 01/03/2018

FM-LGTDD-10D Rev. 00 01/03/2018
FM-LGTDD-10D Rev. 00 01/03/2018
 Barangay
Capacity
Development
(CapDev) Agenda

FM-LGTDD-10D Rev. 00 01/03/2018

 Kakayanin ba?
Kamusta naman ang knowledge, skills
and motivation ng mga barangay actors?
Sino naman ang pwedeng lapitan at
makatuwang namin sa pangangailangan
na dagdag na resources?

FM-LGTDD-10D Rev. 00 01/03/2018

 Barangay Capacity Development
(CapDev) Agenda

Capacity Development
Process by which individual competencies and
institutional capacities are enhanced
through strategic and integrated interventions
to equip and empower BLGUs to fulfill their
accountabilities and produce desired results

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 GUIDING PRINCIPLES FOR BLGU CAPDEV

PERFORMANCE- LGU-DRIVEN & ADAPTABLE

STRATEGIC
FOCUSED LGU-OWNED

INTEGRATED TRACKED & POLICY INNOVATIVE

ASSESSED COMPLIANT

FM-LGTDD-10D Rev. 00 01/03/2018

 CAPACITY
Kapasidad
Kakayahan ng LGU na gampanan ang mga
tungkulin at panangutan nito, at makamit ang
hinahangad na resulta (kanilang mga plano at serbisyo)
o pagbabago (komportableng pamumuhay ng bawat
mamayan sa komunidad)

Ability of LGUs to perform functions to fulfill their

accountabilities and produce desired results

FM-LGTDD-10D Rev. 00 01/03/2018

 CAPACITY PILLARS

KNOWLEDGE MANAGEMENT ENABLING

STRUCTURE COMPETENCY LEADERSHIP
& LEARNING SYSTEMS POLICIES

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 CAPACITY PILLARS

LGU VISION, GOALS & OBJECTIVES

KNOWLEDGE MANAGEMENT ENABLING

STRUCTURE COMPETENCY LEADERSHIP
& LEARNING SYSTEMS POLICIES

STRUCTURE
Presence of appropriate structure with defined authority
and accountability for performing necessary functions

FM-LGTDD-10D Rev. 00 01/03/2018

 CAPACITY PILLARS

LGU VISION, GOALS & OBJECTIVES

KNOWLEDGE MANAGEMENT ENABLING

STRUCTURE COMPETENCY LEADERSHIP
& LEARNING SYSTEMS POLICIES

COMPETENCY
Knowledge, skills and attitudes of people who need to perform
their assigned functions in the program

FM-LGTDD-10D Rev. 00 01/03/2018

 CAPACITY PILLARS

LGU VISION, GOALS & OBJECTIVES

KNOWLEDGE MANAGEMENT ENABLING

STRUCTURE COMPETENCY LEADERSHIP
& LEARNING SYSTEMS POLICIES

KNOWLEDGE & LEARNING

Mechanisms for generating, analyzing and using data and information
as basis for decision-making and continuous improvement

FM-LGTDD-10D Rev. 00 01/03/2018

 CAPACITY PILLARS

LGU VISION, GOALS & OBJECTIVES

KNOWLEDGE MANAGEMENT ENABLING

STRUCTURE COMPETENCY LEADERSHIP
& LEARNING SYSTEMS POLICIES

MANAGEMENT SYSTEMS
Systems, processes and procedures for developing and implementing programs, projects
and various interventions
Systems and processes in building partnership, networking and collaboration with various stakeholders

FM-LGTDD-10D Rev. 00 01/03/2018

 CAPACITY PILLARS

LGU VISION, GOALS & OBJECTIVES

KNOWLEDGE MANAGEMENT ENABLING

STRUCTURE COMPETENCY LEADERSHIP
& LEARNING SYSTEMS POLICIES

ENABLING POLICIES
Presence of policy support for program/project planning, developing, implementing, monitoring and
evaluating delivery functions,
programs and projects

FM-LGTDD-10D Rev. 00 01/03/2018

 CAPACITY PILLARS

LGU VISION, GOALS & OBJECTIVES

KNOWLEDGE MANAGEMENT ENABLING

STRUCTURE COMPETENCY LEADERSHIP
& LEARNING SYSTEMS POLICIES
LEADERSHIP
Presence of mechanisms for defining one’s vision, mission and values,
setting strategic directions, and ensuring transparency and accountability.

Executive Sponsorship and Leading Change

FM-LGTDD-10D Rev. 00 01/03/2018

 PERFORMANCE
Effectiveness ng barangay sa paggawa ng
kanyang misyon, mandato at pagkamit ng
hinahangad na resulta or pagbabago
(serbisyong epektibo, totoo at angkop sa pangangailangan
ng komunidad)
Effectiveness of the LGU in doing its mission or
what its mandate says, and producing desired results

FM-LGTDD-10D Rev. 00 01/03/2018

 Capacity Performance

Resources, Processes Products Benefits Development

enabling Systems Services
mechanisms Programs that meet the Improvement in
that lead/ needs of the lives of
to produce/ contribute to ... constituents and
to run... deliver ... lead to… constituents
(e.g., MDG)

Ability of LGU to perform functions Effectiveness of the LGU in doing its

to fulfill their accountabilities and mission or what its mandate says,
produce desired results and producing desired results
“means” “end”

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 P or C
Barangay

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 Most of the farm-to-market
roads are ungraveled

FM-LGTDD-10D Rev. 00 01/03/2018

 Only few farmers are willing to
attend a long period of FFS
training

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 The newly-appointed Lupons
have limited knowledge and
skills on KP and alternative
dispute resolution

FM-LGTDD-10D Rev. 00 01/03/2018

 The Barangay Outcome Planning
Information System (BOPIS) is
incomplete and not regularly
updated

FM-LGTDD-10D Rev. 00 01/03/2018

 Heaps of waste remain
uncollected despite daily
collections

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 The Barangay Development
Council has been assessed to
have low functionality

FM-LGTDD-10D Rev. 00 01/03/2018

 CapDev Agenda
Comprehensive guide for the LGU
in implementing capacity development
initiatives

FM-LGTDD-10D Rev. 00 01/03/2018

 Barangay Development Plan

Social Economic Environmental

Sector Sector Sector

Infrastructure
Institutional
Sector

FM-LGTDD-10D Rev. 00 01/03/2018

 Who are involved?

INSTITUTIONAL SECTOR
Group Leader: Punong Barangay
(as Capdev Champion/ Executive Sponsor)
Members:
SB Member (Chairperson on Committee on Rules)
Barangay Administrator
Barangay Secretary
Barangay Treasurer
Lupong Tagapamayapa
SK Chairperson
Representatives of CSOs/NGOs (good governance advocates)
Representatives from other sectoral committees

FM-LGTDD-10D Rev. 00 01/03/2018

 ASSESSMENT NG KAPASIDAD

Capacity Assessment
Proseso ng pagtukoy sa mga
kailangang pagpapabuti sa kapasidad
para maabot ang mga goals and
objectives

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 Capacity Assessment
Assess capacity
• After the performance goals and objectives have been identified, the next step is
to determine the LGU’s capacity to achieve those goals and objectives.

• This defines the desired improvements in capacity and identifies corresponding

capacity development intervention to address the gaps.

• The analysis of current and desired states uses the framework of the Capacity
Pillars – (1) Structure, (2) Competency, (3) Management System, (4) Enabling
Policies, (5) Knowledge and Learning, and (6) Leadership.

FM-LGTDD-10D Rev. 00 01/03/2018

 Capacity Assessment
SAMPLE GUIDE QUESTIONS: CAPACITY ASSESSMENT FOR BARANGAYS
CAPACITY PILLARS GUIDE QUESTIONS

Leadership ● Does the barangay leadership actively engage other organizations and stakeholders to work
with as partners in development?

Structure ● How many people work in your barangay?

● What are the existing committees/ groups/ volunteers that you intend to tap to work with
barangays?
● Are all BBIs organized and are functional?

Competencies ● How many people work for your barangay?

● What is the technical experience and qualification of each staff member?
● What is the level of competency of barangay officials, and members of BBIs relevant to
barangay governance (katarungang pambarangay, planning, admin and finance)?
● What is lthe evel of competency of barangay official in addressing health and nutrition
issues?
● What is the level of competencies of barangay officials in addressing poverty in the
barangay?

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 Capacity Assessment
SAMPLE GUIDE QUESTIONS: CAPACITY ASSESSMENT FOR BARANGAYS
CAPACITY PILLARS GUIDE QUESTIONS

Management Systems ● Does the barangay/s has/have existing work with the community to
(Planning, Budgeting/ implement the projects identified?
Financing, Partnering, ● What external businesses, organization or government bodies does the
Networking, barangay has strong linkage?
Stakeholdership Building)
● Could you draw upon these relationships for certain types of projects?

Enabling Policies ● Are there any laws/ policies/ ordinance to support planned PPAs?
● Are ordinances and regulations updated to support the implementation of
the Barangay Development Plan?
● Is there a need for new policies and regulations related to the sectoral
areas?
● Are legislations supportive to promote livelihood activities of residents?
● Are there legislations to support poor communities?

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 Capacity Assessment
SAMPLE GUIDE QUESTIONS: CAPACITY ASSESSMENT FOR BARANGAYS
CAPACITY PILLARS GUIDE QUESTIONS

Knowledge and •Are there are opportunities and events for residents and community members to
Learning provide feedback on the quality of barangay governance, including delivery of
services?
•Does the barangay maintain updated information or data that can be used for
planning?
•Does the barangay conduct regular monitoring or evaluation of its activities, projects
and programs?
•Does the barangay actively compare or benchmark its performance with best practices
of well performing barangays? (local and international)

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 Capacity Assessment
Capacity Change Matrix

• A tool that provides a concise documentation of the current and desired state of
each Capacity Pillar.

• It allows for a coherent analysis of the LGU’s performance and corresponding

capacity development to achieve its performance goals.

• It enables the LGU to look at the relationships of performance and capacity

factors and ensure consistency and alignment.

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 Capacity Assessment
Sample Capacity Change Matrix
Capacity/Kapasidad

Kasalukuyang Kalagayan/Estado Inaasam na Kalagayan/Estado Intervention

Istruktura: Hindi organisado ang
Barangay Physical Fitness and Sports
Development Council (BPFSDC)
Organisadong Brgy. Physical Fitness
and Sports Devt Council na
nagpapatupad ng regular na programa
para sa mga kabataan at Senior Citizens
(1) Organize BPFSDC;
(2) Gumawa ng ordinansa para sa
pag-organisa ng BPFSDC;
(3) Gumawa ng plano;
(4) paglaanan ng pondo ang mga
plano;

Indibidwal na Kakayanan: Marami sa

mga bagong-talagang Lupon ay kulang pa
ang kaalaman sa Katarungang Pambarangay

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 Capacity Assessment
Capacity Change Matrix
Sector: _________________________

Goal:
______________________________________________________________________________________
Objectives:
• ___________________________________________________________________________________
• ___________________________________________________________________________________
Programs/Projects/Activities:
• ___________________________________________________________________________________
• ___________________________________________________________________________________

Capacity/Kapasidad
Kasalukuyang Kalagayan/Estado Inaasam na Kalagayan/Estado Intervention

Istruktura
____________________
Indibidwal na Kakayanan
______________________

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 Workshop 4:
Barangay CapDev Agenda

FM-LGTDD-10D Rev. 00 01/03/2018

 Barangay CapDev Agenda

▪ A three- year plan that serves as a roadmap of appropriate individual and

organizational enhancement interventions within specific timeframes,
identified milestones and deliverables, and available and accessible
resources to address priority capacity development needs along defined
LGU performance outcomes
• Expected Output: plan, program, system, process, trained staff
• Target of CapDev: who will be trained or be involved in the intervention
• Timeframe: which year, and what is the duration (e.g., 3months, etc.)
• Funding Requirements: estimated cost/ budget required
• Process Owner/ Office Responsible
• Source of Support/ Technical Assistance

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 Workshop 5:
PRIORITIZATION of CapDev PPAs
MECHANICS

▪ Brainstorm with members of the sectoral team. Identify what are the
capacities needed in order to achieve the set goals and objectives (consider
the capacity pillars, use guide questions)
▪ Indicate current state of that capacity as well as the desired state of capacity
▪ Identify appropriate interventions to achieve the desired state of capacity.
Remember that capacity development interventions are not limited to
trainings and seminars.

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 Workshop 4:
PRIORITIZATION OF CapDev PPAs
MECHANICS

▪ Indicate funding requirement

▪ Subject identified CapDev PPAs to prioritization to determine which of the
proposed interventions shall eb adopted, especially if there are many, and
the year of implementation
▪ Identify responsible office or person, people who will be involved and
support needed from other offices

FM-LGTDD-10D Rev. 00 01/03/2018

 Barangay CapDev Agenda Workshop 4 Template

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