HOW TO SUBMIT

TIMESHEETS
SWEL STUDENTS

OLIVIA RIGGS
AGENDA
• Review Timesheet Template
• Gather the Required Information
• Fill out the Timesheet
• Calculate Totals
• Review and Verify
• Obtain Approval
• Submit Timesheet
• Keep a Copy
• Follow Up
2
REVIEW TIMESHEET
TEMPLATE
• Where? How?

• In your binders under the Timesheet

• Submission(s), you’ll find a blank timesheet

• Blank Timesheet

• Make a copy or print out (5x) timesheets

• Fill in your name and the pay period

• Pay Period #1 ()

• Pay Period #2 ()

• Pay Period #3 ()

• Pay Period #4 ()

• Pay Period #5 ()

Obtain the timesheet template from your supervisor’s designated

source.

Ensure that the template includes all the necessary fields, such as

employee name, dates, hours worked, and any other required

GATHER THE • Collect all the relevant data needed to fill out the timesheet, including the dates
covered, lunch breaks (mandatory minimum 30 min), and hours worked.

REQUIRED • Keep track of any additional information required, such as overtime hours,

INFORMATION leave or vacation time, or any specific notes or comments.

 FILL OUT THE TIMESHEET
• Start by entering your personal information at
the top of the timesheet, including your full
name, and the reporting period (dates
covered).
• Proceed to fill out the daily sections
• Must sign your name on the days you
have work
• Lunch must be an hour
• Can only work 32 hours M-Th
• Enter the date, and the number of hours
worked for each day.
• Double-check the accuracy of the information
entered to avoid any mistakes or
discrepancies.

5
 CALCULATE TOTALS

• Calculate the total hours worked for

each day, as well as the total hours for
the reporting period.
• Verify that the totals match the sum of
the individual hours entered. Correct
any errors or inconsistencies.

6
 REVIEW AND VERIFY
• Take a moment to review the completed timesheet thoroughly. Check for any
missing or incomplete information.
• Confirm that all the hours and project details are accurate and match your
records.
• Compare your timesheet against any previous timesheets to ensure
consistency and identify any potential errors.
• Make sure to sign for each day you worked.

7
OBTAIN APPROVAL
• Seek out your supervisor for requires approval before submitting a timesheet
• Share the timesheet with them for review and approval. Allow them sufficient time
to verify the information and make any necessary changes or adjustments.
• Once approved have your supervisor sign the timesheet

8
SUBMIT TIMESHEET
1. Got Timesheets folder
• Follow your company's designated procedure for timesheet
2. Go to Pay Period
submission.
3. Then you should see a
• This involves submitting your timesheet via digital binders,
folder with your name on it
uploading them to the Timesheet Submission(s) tab, selecting the
specific pay period and selecting your name 4. Please upload a digital
copy of the ALL of your
• Timesheet Submission(s) Tab
timesheets
• Pay Period #1 (Jun 3 - 14)
5. Also please have your site
• Pay attention to any specific submission deadlines or supervisor sign your
requirements set by your company. timesheets digitally. ​

9
 KEEP A COPY
• Make a copy of the submitted
timesheet for your own records. This
ensures that you have a backup in case
of any disputes or inquiries in the
future

10
FOLLOW UP

11
QUESTIONS
SWEL STUDENT WEBSITE
ORIENTATION SURVEY

14