HOW TO SEND AN

EMAIL ( FOR
BEGINNERS)
WHAT IS AN EMAIL?
 EMAIL IS A WAY TO SEND
MESSAGES
ELECTRONICALLY OVER THE
INTERNET. YOU CAN SEND
TEXT, FILES, AND PICTURES
TO ONE OR MORE PEOPLE
USING THEIR EMAIL
ADDRESSES. IT WORKS
THROUGH SPECIAL
SOFTWARE OR WEBSITES
AND LETS YOU SEND AND
RECEIVE MESSAGES
WHENEVER YOU WANT, NO
MATTER WHERE YOU ARE.

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 • 1) subject line
• 2) sender's information
• 3) salutations
• 4) email body
PARTS OF AN EMAIL • 5) email cta
• 6) recipient
• 7) signature
• 8) attachments
• 9) signing and closing off

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 SELECTING
VISUAL AIDS

ENHANING YOUR PRESENTATION

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STEPS TO SEND AN EMAIL

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 STEP ONE: COMPOSING

Compose: This is where you start by creating a new

email. You open your email application or website,
click on the "Compose" or "New Email" button, and
a blank email form appears.

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 Step two: Subject

IN THIS STEP, YOU WRITE A BRIEF SUMMARY OF

YOUR EMAIL'S CONTENT IN THE SUBJECT LINE.IT
SHOULD BE DESCRIPTIVE CONCISE AND RELEVANT
TO THE MESSAGE. THIS HELPS THE RECIPIENT
UNDERSTAND WHAT THE EMAIL IS ABOUT AT A
GLANCE. EXAMPLE OF A SUBJECT LINE IS
“MEETING REMINDER:TOMORROW AT 2PM”

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 STEP 3: COMPOSE MESSAGE

Here, you write the main content of your email in

the body section. You can type your message, format
it as needed (like bold or italics), and include any
necessary information or details.This should include
the sender’s information ,salutations , the email
body, email cta( call to action) , the recipients
domain ( kingjohn420@gmail.com) and lastly,the
signature 9
 STEP FOUR: DO A REVIEW( PROOFREADING)

• This step involves proofreading your email before

sending it. You check for spelling mistakes,
grammatical errors, and ensure that the content is
clear and coherent.

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STEP FIVE: ATTACH THE NECESSARY FILE( IF NEEDED)

If you have any files or documents you want

to send along with your email (like photos or
documents), you can attach them in this step.
Most email platforms have a button or option
to attach files.

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 STEP SIX: SEND

Once you're satisfied with your email and

have attached any necessary files, you click
the "Send" button. This action sends your
email off to the recipient's email address.
THANK YOU FOR LISTENING