Manage Your Print & Copy

Environment
PaperCut
Some Questions To Consider
 Do you know your cost per month for prints/copies by device?

 What primary users drive the cost of printing/copying?

 Are users printing to a device and forgetting to pick up their jobs?

 Of those jobs printed, how many are:

 Confidential?
 Contain personal identifiable information?
 A financial document?
 Perhaps HR related?

 Are you having to thumb through multiple jobs to find yours?

 Are jobs being sent to a nonfunctioning device?

 Have a need to charge back copies/prints to customers?

Activity That Produces Paper

Activity in Percent (%) Printing from Emails

Printing from web

13% 16%
Digital Forms
20%
28%
Digital Records
8%
15% Copies for Archive

Other Operational
Printing

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20% of Print Jobs Can Be Avoided

Print Jobs Total based on Format and usage

Simplex Jobs
Duplex Jobs
Not needed
Approx. 20%
Forgotten
13 %
20 %
Approx. 60% Waste

7%
Main Features of PaperCut

Report on Usage Quota Print Policies & Restrictions

Follow Me /
Secure Print Web based Admin

Hardware
MFD Embedded Integration

Environmental
Reports Mobile Print
System Overview

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Secure Release Options
Copier MFD using embedded
CPAD Terminal Release

PC Release Station
Mobile Print Release

ID Fast Release

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Follow Me Printing
 Users print to a single global
virtual queue

 Go to any print release

enabled device and release
print job(s)

 PaperCut knows which device

the user is logged in to
release their print

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Copyright © 2010 - PaperCut Software International Pty Ltd
Print Policies Rules (Scripting))
 Motivates users to
follow best printing
practices
 Saves print costs

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Reporting

 Over 50 standard reports

 Snapshot report preview feature
 View in PDF, Excel, HTML formats
 Custom report generator
 Auto Schedule & email reports

Desktop Widget

Copyright © 2014 - PaperCut Software International Pty Ltd 10

Benefits of PaperCut
 Improve security
 Simplify user workflow
 Centralized device management
 Better control over costs
 More flexibility for users
 Access reports in real time
 Cost savings

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Case Study: Mount Mercy University

The Problem:

University has 2,100 students, staff and faculty - was

getting difficult for the University to their control printing
costs.
Case Study: Mount Mercy University

The Solution:
 Implemented PaperCut Cost Accounting

 Requires users to enter a nine digit ID number

 Can assign print usage amounts to students to help

control amount of printing

“The cost accounting software has saved us a

lot of money – our paper cost has been cut in
half since implementation.”

Connie Snitker, Executive Director of Technology Operations

Hawkeye Community College
Implementation

 Over 100 small printers and 52 KonicaMinolta MFP’s

 PaperCut planning Meeting

 Implement PaperCut software campus-wide on multiple servers

 Hawkeye Community College
Implementation

 PaperCut enforcement policies enabled.

 Payment gateway tested and enabled.

 Library “top up cards” enabled for off-campus patrons.