Delivering Projects, Programmes

and Portfolios

PM4.0 Innovation Challenge

Lincoln International Business School

The Task
1. Gather a project team, select a project

2. Produce a proposal addressing the PM knowledge

areas

3. While working on the challenge, you are expected to

use collaborative apps

4. Prepare and deliver a 10-minute presentation

P3 Management Software:
Classics
To help overcome complexity by managing collaboration
and communication, resources, documents, workflow,
budgeting, scheduling, analysis and reporting:

MS Project
Oracle Primavera

SAP RPM

OpenProj

…
Collaborative Web-Based Tools

 Orchestra  Droptask
 Mavenlink  Huddle
 Podio
 Asana
 Wrike
 Acunote  Insightly
 ProofHQ  gTrax
 Basecamp  Gantter
 Teambox
……..
 Trello
https://www.inc.com/jeff-haden/9-project-
management-tools-worlds-top-startups-ac
tually-use.html
Emerging PM Paradigms

Traditional PM 2.0 Social PM Collaborative

PM PM

Type of large small any distributed,

Project complex
Leadership top-down bottom-up both both

Communica hierarchical streamlined yet project project

tion disconnected communities, presence
from integration into (virtual reality)
organisation organisation yet cultural
barriers

Execution slow fast fast ‘chasing the

sun’
Industrie 4.0 → PM 4.0
Project Teams (Seminar E)

1. Ifeoma | Daud | Lakhbir | Adnan | Neeraj

2. Paul | Gurpreet | Syed | Faizan | Neetu

3. Basharat | Preeti | Ekene | Mustafa | Umer

4. Aaron | Mandeep | Sodiq | Hamza | Usama

Project Teams (Seminar F)

1. Shah | Deborah | Robandeep | Iqra | Qura | Nafeesa

2. Gabriel | Ayesha | Husanpreet | Rajinder | Bilal | Manmeet

3. Kiran | Wakeel | Chioma | Amar | Snam | Ajay

4. Melody | Yadwinder | Numan | Lovejot | Vrishin | Hafsa

Teamwork
Collaboration vs
competition

Humans = ‘hedgehogs
in the winter’ (Sigmund
Freud)

Personality = the bright

side + the dark side +
the inside (needs,
motives and
preferences)
Teamwork: Balance of Roles
Roles are largely a product of people’s personalities, not just skills
(Hogan Team Report, 2016).

Results-oriented: organise work and take charge, self-confident and

competitive
Relationship-focused: attuned to others’ feelings, good at building

cohesion, diplomatic and approachable

Rule followers: pay attention to details, reliable and conscientious

Innovative thinkers: anticipate problems, imaginative, curious and

open-minded
Pragmatic: practical, hard-headed challengers of ideas and methods,

emotionally stable and level-headed.

https://www.16personalities.com/
Teamwork: Balance of Roles
Is the team doomed from the beginning?

17% of team members were considered results-oriented

100% of team members pragmatic
0% of team members innovative
50% of team members process-oriented
0% of team members good relationship builders

0% of team members were considered results-oriented

0% of team members pragmatic
29% of team members innovative
29% of team members process-oriented
86% of team members good relationship builders
Project Conception Process
1. Choose a project and PM
2. Decide on the roles and responsibilities of each team
member (Responsibility Matrix) – think of PM areas!
3. Select the most suitable PM methodology: waterfall,
agile, hybrid, fast tracking, phased planning, critical
chain, etc?
4. Plan project communication and integration
5. Detail user need and requirements
6. Devise and analyse alternative technical solutions
7. Project evaluation: is the project feasible?
PMBOK: Areas of PM Knowledge
 Integration Management
 Scope Management
 Time Management
 Cost Management
 Quality Management
 Resource Management
 Communications Management
 Risk Management
 Procurement Management
 Stakeholder Management
 Work Breakdown Structure
HOUSE

OVERHEAD/
SITE LIVING UNIT GARAGE
ADMINISTRATION
- Survey -
- Storm drains -
-
- Grading -
-
- Walks, drive -
-
- Landscaping -

BASEMENT INTERIOR
STRUCTURE
- Excavation - Heating
- Foundation - Plastering
- Plumbing - Plumbing
- Floor
FLOOR ROOF WALLS --Wiring
- Carpentry --Carpentry
- Frame - Frame -Painting
- Frame - Roofing - Bricks
- Subfloor, floor - Insulation - Rough Wiring
- Insulation - Gutters - …
Procurement Activities
Gantt chart: procurement activities and events
1 2
Review 3
available
Prepare
suppliers
RFPs
4
Suppliers/ 5
subcontractors
prepare 6
proposals Evaluate Obtain
proposals approval
7
Issue 8
work
Vendor work
order
Events in procurement 9
1. GWS requirements identified
Transport
2. Suppliers/subcontractors identified 10
3. RFPs sent out
Buffer
4. Proposals received
5. Proposal evaluation completed
6. Purchase approved
7 Work order issued for GWS item
8. GWS item departs vendor
9. GWS item arrives at project site
10. GWS item be available to start project work

Calendar
Project Quality Management Process
Project
Quality Control
(QC)
Process to ensure
conformance to plan

Planning for Quality Assurance

Project Quality (QA)

Process to plan QA Process to ensure quality

Risk Breakdown Structure
Risk Management Strategies