PROJECT MANAGEMENT

Time and Stress

Management/Organization
Skills
“We must use time as a
tool, not as a crutch.”
John F. Kennedy
OBJECTIVES

 Describe how stress impacts workplace

performance
 Identify the causes of stress, and name
methods of dealing with stress
 Deal with procrastination in a productive
manner
 Apply time-management techniques in the
workplace
 Define the importance of organizing for
optimal performance
 Apply organizational techniques in the
workplace
THE IMPACT OF STRESS
ON PERFORMANCE

 Stress: the body’s reaction to a tense

situation
 Stress will affect work performance
 Stress in the workplace will carry on to
your personal life
 Stress-related losses cost organizations
billions of dollars annually
TALK IT OUT

How can stress from school

impact other areas of your life?
 TYPES OF STRESS
 Positive stress: a productive type of
stress that provides strength to accomplish
a task
 Can become negative

 Negative stress: a type of stress that

results in you becoming emotional,
illogical, or in you losing control of your
temper
 Can cause anger, depression, distrust,
fatigue, changes in appetite, and/or
physical weakness
TALK IT OUT

What are common negative

stressors students face and what
are positive responses?
DEALING WITH STRESS
Steps to Assist in Dealing with Stress

1. Identify the stressor

2. Recognize why and how you are
reacting to the stressor
3. Visualize and set goals
4. Practice positive stress relief
 DEALING WITH STRESS
Stress Relievers

 Find an outlet to release tension

 Diminish (or ideally eliminate) the use of
alcohol and/or drugs
 Do not become emotional
 Get organized
 Create and maintain a support network
 Make time for yourself and learn to relax
 Eat a balanced diet and get plenty of sleep
 Develop realistic goals
DEALING WITH STRESS
Specific Stress Relievers

 Enjoy leisure time

 Listen to music
 Relax
 Meditate and do deep
breathing exercises
 Use positive visualization
DEALING WITH STRESS
At Work

 Surround yourself with positive

people
 Take time outside of work to relax
 Do not bring your troubles home
 Use employer resources if available
(Employee Assistance Program,
EAP)
TALK IT OUT

What are ways you relieve stress?

DEALING WITH STRESS

• Diet and exercise help manage stress

 Maintain a healthy diet which includes
breakfast
 Increase physical activity
 Job burnout
 A form of extreme stress where you lack
motivation and no longer the desire to work
 Tardiness, absence, complaining, lack of quality
TIME MANAGEMENT

 Time management: how you

manage your time
 Use your time efficiently
 Make a plan
 Set priorities and get organized
 Do not wait until last minute and rush
through a job; complete it correctly the
first time
TIME MANAGEMENT

 Make a list of tasks for each day and

prioritize
this list
 Keep a calendar handy at all times
 Organize your work area
 Practice a one-touch policy
 Avoid time wasters
 Set time aside each day to address all
communication at once
 Do not be afraid to ask for help
TIME MANAGEMENT

 Procrastination is a poor habit

 Reasons for procrastination
 Fear of failure
 Perfectionism
 Disorganization
 Not wanting to perform a task
 Overcome procrastination
 Visualize the completed task
 Make a plan for completing the task
TIME MANAGEMENT

 Sometimes you need to say “NO”

 If you have time, help
 If you do not have time, decline the
project
 Be polite
TALK IT OUT

How can you apply what you just

learned regarding time
management to your school
performance?
ORGANIZING and PERFORMANCE

 Being organized will

 Optimize performance
 Allow good use of your time
 Reduce stress
ORGANIZING and PERFORMANCE
Ways to Get Organized
 Take inventory
 Place items where they are required
 Avoid piles and miscellaneous folders
 Return a used item to its appropriate area
 Routinely de-clutter
ORGANIZING and PERFORMANCE
Other Organization Tools
 Use a calendar
 Keep an address book
 Check and answer messages at regular
intervals
 Break large tasks into smaller tasks
 Keep work space clutter-free
 Shred confidential material once a day
 Manage files (paper and electronic)
 Handle mail in an organized manner