BSBPMG534 - Manage project human resources

Week 2

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TOPICS
 Resource matrix
 Organisational infrastructure
 Allocation of personnel
 Human Resource Planning
 Communicating project roles

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 LEARNING Implement project personnel training and development

OBJECTIVES 2.1 Define and communicate clear project role descriptions to

organisational personnel

2.2 Plan and implement training and development of project team

members

2.3 Measure individuals’ performance against agreed criteria and initiate

actions for shortfalls in performance

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 Lesson overview – week 2

 Resource matrix
 Organisational infrastructure
 Allocation of personnel
 Human Resource Planning
 Communicating project roles

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 Week 2 Learning Objective and Topics:
Implement project personnel training and development
Resource matrix

Resource matrix

A resource matrix is an overview of the WBS. It will list the task required,
the resource required and the estimated time for completion.

Resources can be time limited or resource limited.

A detailed resource matrix can be used to consider: staff training

availability required

costs
(for example
their rate per
hour)

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 Week 2 Learning Objective and Topics:
Implement project personnel training and development
Resource matrix
Resource matrix
Questions to be asked arising from the creation of a resource matrix could be :
does the competency of the staff match the work to be completed?

Are the tasks dependent on other operations within the task?

The commitment of availability of staff?

Can tasks be broken up evenly and distributed evenly?

What are the skill sets of staff can they complete more than one job activity?

Is it the right team composition?

What are the rates for each staff member?

How urgent is each task?

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 Week 2 Learning Objective and Topics:
Implement project personnel training and development
Organisational infrastructure

Organisational infrastructure

The key to a project’s success is having an organisational

infrastructure that supports the project and promotes the
relationships between all stakeholders.

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 Week 2 Learning Objective and Topics:
Implement project personnel training and development
Allocation of personnel

Allocation of personnel

Personnel can include team members,

contractors, consultants and seconded staff.

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 Week 2 Learning Objective and Topics:
Implement project personnel training and development
Allocation of personnel

Allocation of personnel
Skills Analysis Matrix

A skills analysis matrix is a tool that can be used to ascertain the skill level of
personnel before assigning tasks.

This can be as simple as allocating the task to the person and then giving a
rating for the skill level.

See the upcoming slide for an example

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 Week 2 Learning Objective and Topics:
Implement project personnel training and development
Allocation of personnel

Skills Analysis Matrix (example)

Below is an example of a Skills Analysis Matrix

Task Julie George Kim

Create website 5 1 3

Create logo 5 1 4

Design content 1 5 3

This table shows the skill levels of Julie, George, and Kim for each task.

The numbers represent their skill levels on a scale of 1 to 5, with 5 being the highest.
For example, Julie has a skill level of 5 in creating websites and logos, but only 1 in designing content.
On the other hand, George has a skill level of 5 in designing content but only 1 in creating websites and logos.
Kim has a balanced skill level across all tasks.
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 Week 2 Learning Objective and Topics:
Implement project personnel training and development
Human Resource Planning

Human Resource Planning

This diagram outlines the importance and the key considerations in Human Resource
Planning within the context of managing a project
ensures that the project has the resources to
achieve its goals

ensures staff have the required skills, knowledge

and abilities to achieve the project objectives

forecasts staffing requirements

supports the acquisition of personnel

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 Week 2 Learning Objective and Topics:
Implement project personnel training and development
Communicating project roles

Communicating project roles

The project manager is responsible for ensuring that everyone is

clear about his or her responsibilities and how their performance will
be measured

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Discussion – From
the Learner Guide

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CONCLUSION

QUESTIONS AND
RECAP

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