Competitive Bidding

COMPETITIVE
BIDDING
LEARNING OBJECTIVE/S:
• Become familiar with the steps in
competitive bidding
COMPETITIVE BIDDING
• It is a method of procurement that is open to all interested
and qualified parties.
• Procurement shall be done through competitive bidding,

unless circumstances require the use of other
procurement methods.
• The procurement process from opening of bids up to the

award of contract should not exceed three (3) months, or
a shorter period to be determined by the procuring entity.
COMPETITIVE BIDDING
STEP 1:
STEP 2: Submission
Advertise/Post STEP 3: Short List STEP 4: Issue
of Eligibility
Request for Eligible Consultants Bidding Documents
Requirements
Expression of Interest
STEP 5: Conduct Pre- STEP 7: Conduct Bid

STEP 6: Receive and
bid Conference and Evaluation of STEP 8: Conduct
Open Technical and
Issue Supplemental Shortlisted Post-Qualification
Financial Envelopes
Bid Bulletins Consultants
STEP 9: Award the

STEP 10: Sign and STEP 11: Issue
Contract and Issue
Approve Contract Notice to Proceed
Notice of Award
STEP 1:
Advertise/Post Request for
Expression of Interest (REI)
Step1: Advertise/Post REI
Period: After the conduct of pre-procurement
conference, when applicable
Participant/s: BAC Secretariat
Requisite/s: REI approved by the BAC.
Purpose: To increase number of prospective bidders

and intensify competition for the
procurement project, thereby ensuring the
best possible proposals, in terms of quality
and costs.
Tasks: Posting of the REI in the Procuring Entity's

premises, in newspapers of general
circulation, the PhilGEPS and the website
of the Procuring Entity.
STEP 1:
STEP 2:
Advertise/Post STEP 3: Short STEP 4: Issue
Submission of
Request for List Eligible Bidding
Eligibility
Expression of Consultants Documents
Requirements
Interest
STEP 1:
STEP 2:
Submission of
Eligibility
Requirements
Interest
Place of
Duration
Posting
Premises of the Seven (7) calendar
Procuring Entity days
Newspaper of
general nationwide One (1) publication • The prescribed modes of
circulation advertising and posting refer to the
PhilGEPS and Seven (7) calendar bare minimum requirements.
Procuring Entity days from date of
(DOH) Website advertisement • Procuring Entity may ensure
widespread dissemination by
resorting to other available modes
of information dissemination.
STEP 1:
STEP 2:
Submission of
Eligibility
Requirements
Interest
STEP 2:
Post Eligibility Requirements
Step2: Submit Eligibility Requirements
Period: Eligibility envelopes shall be submitted on or
before the deadline specified in the REI.
Participant/s: BAC, TWG, Secretariat, Prospective

bidders,
Observers, COA Representative
Requisites: REI must have already been posted and/or
advertised.
Purpose: To determine the eligibility of prospective

bidders for the procurement of consulting
services.
Tasks: Receive eligibility envelopes and issue
corresponding receipt. Conduct an eligibility
check/screening
STEP 1:
STEP 2:
Submission of
Eligibility
Requirements
Interest
Conduct
Eligibility
Receive Check
Eligibility
Post/ Envelopes
Advertise
REI
STEP 1:
STEP 2:
Submission of
Eligibility
Requirements
Interest
Eligibility Check Open Eligilbility envelopes
• An eligibility check is a procedure Read and examine contents publicly
to determine if a prospective
bidder is qualified to participate in Classify bidders: Eligible/Ineligible
the bidding at hand.
• The BAC shall use non- Mark envelopes accordingly
discretionary “pass/fail” criteria,

stated in the REI, to determine Issue Notice of Eligibility/Ineligibility
eligibility of prospective bidders.
STEP 1:
STEP 2:
Submission of
Eligibility
Requirements
Interest
STEP 3:
Shortlist Eligible Consultants
Step3: Shortlist Eligible Consultants
Period: Within twenty (20) calendar days from
beginning of the eligibility check (date stated
in the REI).
Participant/s: BAC, HOPE
Requisites: Eligibility of consultants should already be

determined. Shortlist criteria already
determined and known to bidders (REI)
Purpose: To determine the most qualified consultants
for the project from all those that submitted
eligibility requirements.
Tasks: Rate eligible consultants based on criteria.

Determine shortlisted consultants.
Recommend short listed consultants to
HOPE. Approval of shortlist
STEP 1:
STEP 2:
Submission of
Eligibility
Requirements
Interest
HOPE to
approve
Recommend shortlist
shortlist to
Determine HOPE
shortlisted
Rate consultants
consultants
Eligible based on
Consultants criteria
determined
STEP 1:
STEP 2:
Submission of
Eligibility
Requirements
Interest
Rate Eligible Consultants
based on Criteria
Shortlisting
• Consider only those consultants Draw Short list from Eligible
whose contracts are similar in Consultants
nature and complexity to the
contract to be bid, based on the
Recommend Short List to
REI. HOPE
• The entire process of eligibility

check and short listing shall not Approve Short list
exceed twenty (20) calendar days.
STEP 1:
STEP 2:
Submission of
Eligibility
Requirements
Interest
Specify in the REI the set of
criteria and rating system for Shortlist Criteria
short listing of consultants to
be used for the particular Among the factors to be considered are:
contract to be bid.
1. Applicable experience of the
consultant
2. Qualification of personnel who may

be assigned to the job
3. Current workload relative to capacity.
STEP 1: STEP 2: STEP 4:

Advertise/P
STEP 3:
Submissi Short List Issue
ost
on of
Request Eligible Bidding
Eligibility
for Consulta Docume
Expression Requirem
nts nts
of Interest ents
STEP 4:
Issue Bidding Documents
Step4: Issue Bidding Documents
Period: From determination of the shortlist up to

the deadline of submission and receipt of
bids
Participant/s: BAC/ BAC Secretariat
Requisites: Approved shortlist of consultants
Purpose: To provide prospective bidders with

detailed information regarding the
procurement.
Tasks: Receipt of fees for Bidding Documents
Issuance of Bidding Documents

Advertise/P
STEP 3:
ost
on of
Eligibility
for Consulta Docume
Expression Requirem
nts nts
of Interest ents
• Provide the Prospective Bidders a copy of the bidding

documents so that they can study the requirements and
conditions of the procurement system being adopted in general
and the specific procurement being bided.
Advertise/P
STEP 3:
ost
on of
Eligibility
for Consulta Docume
Expression Requirem
nts nts
of Interest ents
• BAC shall make the following available:
• Eligibility documents shall be made available from the

time the REI is first advertised/ posted until the deadline
for the eligibility check;
• Bidding Documents shall be made available from the

determination of the short list until the deadline for the
submission and receipt of bids.

Advertise/P
STEP 3:
ost
on of
Eligibility
for Consulta Docume
Expression Requirem
nts nts
of Interest ents
STEP 5:
A. Conduct Pre-Bid Conference
B. Issue Bid Bulletins
Step5: Conduct Pre-Bid Conference/
Issue Bid Bulletins
Issue Bid Bulletin/s

Post Bid Bulletin/s
• Inform bidders
Determine Need
Conduct
for Pre-Bid
Pre-Bid
Conference
Conference
• •
Mandatory/ Discretionary/
Clarify
Requested
bidding documents
Issuance of Bidding Documents
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Bulletins Bids ation ation
Step5A: Conduct Pre-Bid Conference
Period: (1) The pre-bid conference must be held at least twelve (12)
calendar days before the deadline for the submission and
receipt of bids.
(2) The pre-bid conference shall be held at least thirty (30)
calendar days before the deadline for the submission and
receipt of bids, if a longer period for the preparation of bids is
necessary.
Participant/s: BAC, BAC Secretariat, TWG members, Observers,
End-user/PMO, Technical experts, Shortlisted consultants
Requisites: Prepared TOR and other bidding documents, Bidding docs,
eligibility documents issued, Shortlisted consultants, Conditions
for the conduct of pre-bid conference
Purpose: To clarify or explain requirements, terms, conditions, and

specifications stipulated in the Bidding Documents.
Tasks: Determine if Pre-Bid Conference should be conducted. Conduct
Pre-Bid conference. Discuss/ explain/ clarify biding documents.
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Step5A: Conduct Pre-Bid Conference
Type of
Conditions
Conference
Mandatory ABC of at least 1M PhP
Discretionary ABC of less than 1M PhP
Requested Approval of the BAC
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Step5B: Issue Bid Bulletins
Period: At least seven (7) calendar days before submission and
receipt of bids
Participant/s: BAC, BAC Secretariat, TWG members, Shortlisted

consultants
Requisites: Bidding documents ready, Request for qualification made by
the bidder within prescribed period
Purpose: To respond to queries of bidders or to provide clarifications on

the contents of the bidding documents
Tasks: Determine if there is request for supplemental/bid bulletin.
Determine if there is need to issue (if no requests).
Issue supplemental/bid bulletin. Issue amendments to bidding
documents when necessary.
Post issuance in PhilGEPS, DOH/Procuring Entity Website.
Inform bidders who have submitted bids prior to issuance.
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Step5B: Issue Bid Bulletins
Requested Procuring Entity’s Initiative
Eligible bidders may file request for Procuring Entity at its own initiative may
clarifications on any bidding document – issue supplemental/ bid bulletins to
(1) in writing, (2) made at least 10 days clarify or modify provisions of the
before deadline for bids bidding documents
Issued at least 7 days before deadline Issued 7days before the deadline for
for bids bids
Posted in PhilGEPs, DOH Website, and Posted in PhilGEPs, DOH Website,

Procuring Entity’s Website Procuring Entity’s Website
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
STEP 6:
Receive and Open Bids
Step6: Receive and Open Bids
Period: Completed in one (1) calendar day
[maximum of 75 days from the last day of
posting of the REI]
Participant/s: BAC, BAC Secretariat, Observers, COA
Representative, Short listed Consultants
Requisites: Approved shortlisted consultants

Pre-Bid Conference, when applicable
Bid Bulletins, when necessary
Purpose: To receive and check the sufficiency or
completeness of the bid to undertake the
services submitted by the interested bidders.
Tasks: Receive technical and financial envelopes
Open technical envelopes in public
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
BAC shall open technical proposal

• f1st envelope
BAC shall check completeness of documents
• Rate pass/fail, accordingly
Submit four copies of BID
• 1 original, 3 copies
Shortlist, Pre-Bid Conference,
BAC acknowledge
Bid Bulletins receipt
• 1 bid=2 envelopes
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
F
i
n
Step6: Receive and Open Bids a

n
c
i
What is a BID? a
l
A Bid is a signed offer or proposal to
undertake a contract submitted by a B
short listed consultant in response i
d
to, and in consonance with, the
requirements stated in the bidding
documents. BID
It is used interchangeably with
T
“Proposal” and “Tender”. e
c
It has two components the h
n
Technical and Financial bid. i
c
a
STEP 5: STEP 6: STEP l
Pre-Bid STEP
Receive
Conferen
and
7: Bid 8:
B Post-
ce/ Issue Qualific
Bid Open Evalu i
dation
Bulletins Bids ation
What is a Bid Security?
A bid security is a guarantee that • It must be submitted with every
the successful bidder shall: bid.
a. Not default on its offer; and • Failure to enclose required bid
security shall automatically
b. Enter into contract with the
disqualify the bid.
procuring entity within 10 days
(except when longer period is
allowed) from receipt of the
Notice of Award, and furnish
performance security.
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Bidding Scenarios
Only one shortlisted
Bidding proceeds
consultant submits bid
Bid Modification Allowed: before deadline

No forfeiture of security:
Withdrawal of bid
before deadline
No shortlisted bidder
submits a bid
No shortlisted BIDDING FAILURE
consultant passes
examination of bids
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
STEP 7:
Evaluation of Bids
Step7: Evaluation of Bids
Period: Completed in not more than 21 days after
deadline for receipt of proposals
Participant/s: BAC, TWG, BAC Secretariat, Observers,

COA Representative
Requisites: Opening of the first envelope

Determination of evaluation method to be
used
Purpose: To determine the Highest Rated Bid
Tasks: Evaluate bids

Recommend HRB to HOPE for approval
Negotiate with approved HRB
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Recommend HRB
Negotiate
to HOPEwith HRB
Open envelopes
Evaluate Bids
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Ways of Rating Bids
Individual Evaluation Collegial Evaluation
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Modes of Evaluation
Quality-Based Evaluation Quality-Cost-Based Evaluation
(QBE) (QCBE)
1. Complex or highly specialized
assignments – difficult to precisely
define the TOR and the required
inputs from the consultants
In other cases, the QCBE
procedure shall apply.
2. Assignment can be carried out in
substantially different ways, such
that the proposals are not
comparable
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Criteria for Evaluating Technical Proposals
Expe Qual
HIGH- Plan/
RATED rienc ity of
TECHNI Meth
CAL e/ Pers
PROPO odol
Capa onne
SAL ogy
bility l
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
QBE Procedure
A two-stage procedure shall be
adopted whereby each consultant
shall be required to submit his
technical and financial proposals
simultaneously in separate sealed
envelopes.
After receipt of bids, the technical

proposals shall first be opened and
evaluated. Only after the approval of
the Highest Rated Bidder (HRB) shall
the financial bid be opened.
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
QCBE Procedure
The technical proposal together
with the financial proposal shall be
considered in the evaluation of
consultants.
The technical proposals shall be

evaluated first using the general
criteria. The financial proposals of
the consultants who meet the
minimum technical score shall then
be opened.
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
STEP 8:
Conduct Post-Qualification
Step8: Post-Qualification
Period: Completed in not more than 7 days from the determination of the
HRB
May be extended by HOPE, but in no case exceed 30 calendar
days
Participant/s: BAC, TWG, BAC Secretariat, Consultants (ranked staring from

bidder with HRB)
Requisites: Bids evaluated and ranked accordingly

HRB already determined
Purpose: To determine whether or not the consultant with the HRB is

responsive to all the requirements and conditions for eligibility and
the bidding for contract
Tasks: Require HRB to submit additional requirements

Conduct post-qualification (check)
Pre-pare post-qualification report
Declare HRRB and send notification
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Criteria for Post-Qualification
Technical Financial
Legal Requirements
Requirements Requirements
To verify, validate, and

ascertain licenses, To determine compliance
To verify, validate and
certificates, permits, and of the consulting services
ascertain the bid price
agreements submitted by offered with the
proposal of the bidder .
the bidder, and the fact requirements specified in
that it is not included in any the Bidding Documents.
“blacklist”.
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Declare HRRB
Notify HRRB of post-qualification
Send request
Verify
to HRB
documents
for
Prepare
additional
and
Post-qualification
check past report
requirements
performance
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Disqualified Bidders
1. A bidder that has been blacklisted by any
government agency or instrumentality.
2. Bidder or its employees is related within

the third civil degree of consanguinity or
affinity to officials or employees of the
procuring entity with direct access to
information that may affect bidding.
3. A bidder is found to have committed an act

that constitutes fraud or misrepresentation
or to have colluded with others for the bidding.
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
2 or more
bids
1 bid
submitted HRB
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
Scenarios
HRB fails criteria
Post-qualification
for post
done on 2nd HRB
qualification
No bidder post-
BIDDING FAILURE
qualifies
STEP 5: STEP 6:
Pre-Bid
STEP STEP
Receive
Conferen
and
7: Bid 8: Post-
ce/ Issue Qualific
Bid Open Evalu
STEP 9:
Award Contract
Issue Notice of Award (NOA)
Step9: Award Contract, Issue NOA
Period: Recommendation for award should be approved within 7
days from the date of receipt
Contract award should be made within bid validity period
Participant/s: HOPE, BAC, Procurement Office, BAC Secretariat,
HRRB/SRRB Consultant, Observers, COA Representative
Requisites: Post-qualified HRB has been declared HRRB/SRRB
Purpose: To finally decide on awarding the contract to the most
qualified bidder, based on the prescribed criteria and
procurement rules, and inform bidder of such fact
Tasks: Issue resolution to recommend award of contract
Approve/disapprove contract award
Determine compliance with additional requirements
Contract signing
STEP 9:
Award
STEP 10:
Contract
STEP Imple
Contract, 11: Issue
Issue
Signing
Notice to ment
and
Notice of
Award
Approval
Proceed ation
Compliance with
Contract
requirements
signing
Post-qualified
BAC
HRB
recommend
declared
HOPEasaward
approval
HRRBof contract
of contract award
STEP 9:
Award
STEP 10:
Contract
STEP Imple
Contract, 11: Issue
Issue
Signing
Notice to ment
and
Notice of
Award
Approval
Proceed ation
Contract Agreement
Bidding Documents
Winning bidder’s bid
Performance Security
CONTRACT Credit line, if applicable
Notice of Award (NOA) of Contract
Other contract documents required
by existing laws and/or the procuring
entity.
STEP 9:
Award
STEP 10:
Contract
STEP Imple
Contract, 11: Issue
Issue
Signing
Notice to ment
and
Notice of
Award
Approval
Proceed ation
STEP 10:
Contract Signing and Approval
Step10: Contract Signing, Approval
Period: Contract must be signed by the parties within 10
days from receipt by the winning bidder of the
NOA
Participant/s: Procurement Office/End-user, HOPE/approving
authority, Winning bidder
Requisites: Notice of Award has been issued to winning

bidder
Performance security and other requirements
Purpose: To enter into an agreement with the HRRB
regarding the provision of the services
Tasks: Parties prepare and sign the contract
Submit contract by appropriate authority
STEP 9:
Award
STEP 10:
Contract
STEP Imple
Contract, 11: Issue
Issue
Signing
Notice to ment
and
Notice of
Award
Approval
Proceed ation
Contract Signing Approval by authority
NOA, ProcurementContract
Securitypreparation
and other Requirements
STEP 9:
Award
STEP 10:
Contract
STEP Imple
Contract, 11: Issue
Issue
Signing
Notice to ment
and
Notice of
Award
Approval
Proceed ation
Contract Signing Guidelines
• The winning bidder and the Procuring Entity must enter

into a contract immediately after the former has submitted
the performance security and all other documentary
requirements.
• The Chief Accountant or the Chief Budget Officer may

sign the contract as an instrumental witness thereto.
STEP 9:
Award
STEP 10:
Contract
STEP Imple
Contract, 11: Issue
Issue
Signing
Notice to ment
and
Notice of
Award
Approval
Proceed ation
• The Procuring Entity signatory is encouraged to sign

within the same day as the signing of the bidder as there
are penalties against delaying, without justifiable cause,
the award of the contract.
STEP 9:
Award
STEP 10:
Contract
STEP Imple
Contract, 11: Issue
Issue
Signing
Notice to ment
and
Notice of
Award
Approval
Proceed ation
• It would be best for the winning bidder and the HOPE, or

its appropriate signing authority, to sign/execute the
contract together – provided that all contract documents
and requirements are complete – so that both may
personally appear before a Notary Public.
STEP 9:
Award
STEP 10:
Contract
STEP Imple
Contract, 11: Issue
Issue
Signing
Notice to ment
and
Notice of
Award
Approval
Proceed ation
What is the Performance Security
• It is a guarantee made by the winning bidder to warrant

faithful performance of its obligations under the contract in
accordance with the bidding documents.
• Failure to post performance security disqualifies the

winning bidder.
STEP 10:
STEP 9: Award STEP 11: Issue
Contract
Contract, Issue Notice to Implementation
Signing and
Notice of Award Proceed
Approval
STEP 11:
Issue the Notice to Proceed
(NTP)
Step11: Issue Notice to Proceed
Period: Within 3 days from the date of approval of
contract
Participant/s: Procurement Office/End-user,
HOPE/approving authority, Winning bidder
Requisites: Duly approved contract with winning bidder
Purpose: To notify the HRRB that it may already

commence with the project
Tasks: Issue the NTP to winning bidder
Post in PhilGEPs and Procuring Entity’s
website
STEP 10:
Contract
Signing and
Approval
Post Notice
to Proceed
Issue Notice in PhilGEPs/
to Proceed Website
Contract
Signed and
Approved
STEP 10:
Contract
Signing and
Approval
Notice to Proceed
• The NTP is a procurement document which signifies that

the procuring entity and the awarded bidder have already
undergone contract signing and the latter shall now be
obliged to perform its obligation based upon the terms and
conditions of the contract.
STEP 10:
Contract
Signing and
Approval
Issuance of the NTP
• NTP shall be issued together with copies of the approved
contract to the successful bidder within 3 days from the
date of approval of the contract.
• The contract effectivity date shall be provided in NTP. It
should nt be later than 7 days form NTP issuance.
• BAC Secretariat, shall post a copy of the NTP and the
signed contract within 15 days from the issuance of the
NTP. STEP 10:
Contract
Signing and
Approval
END OF PROCUREMENT
PROCESS.
START OF
IMPLEMENTATION.
STEP 9: Award STEP 10:

STEP 11: Issue
Contract, Issue Contract Signing Implementation
Notice to Proceed
Notice of Award and Approval
ACTIVITY 1:
Scenario:
DOH RO No. XOXO occupies a small office space of about 100
sqms. The office is located in an old building, in an alley behind
the town hall. Save for its empoyees, other people hardly ever
pass by much less enter the building.
Taking this into consideration the BAC decided that it would be

useless to post the REI for its procurement of consultants to
conduct training for local midwives (competitive bidding). The
BAC simply posted the REI in the PhilGEPS and in its official
website for a period of 7 days.
Is the BAC correct?

DISCUSSION 1:
• Suggested Answer: No the BAC is in correct.
• The posting of the REI in the premises of procuring entity

is a mandatory requirement under the law. The same is
true for the posting of the REI in the PhilGEPS.
• As regards posting of the REI in the website of the

procuring entity, this is only required when the procuring
entity has a website.
ACTIVITY 2:
Scenario:
• DOH RO No. XOXO has determined that it does not have
the in-house capacity to provide counselling trainings to
its local reproductive health workers.
• After conducting procurement through Competitive
Bidding, the contract was eventually awarded to Aruga
Inc. for 5 M pesos.
• One of the participating bidders, Tipidity, questioned the
award claiming that the contract should have been
awarded to it since its bid only amounted to 3.8 M pesos.
ACTIVITY 2:
• Should the contract have been awarded to Tipidity?
• Is it really not possible, in a regular procurement process,

that the winning bidder is not the one which submitted the
lowest bid?
• Discuss among your group.

DISCUSSION 2:
• It could be the case that the lowest bidder submitted an
inferior proposal to that of one which has a higher bid.
• The LOWEST BID is not automatically the WINNING BID.
• It should be noted that in procurement of consulting

services, there is leeway for the procuring entity to rate
consultants not only based on the cost but also on the
quality of their proposals.
• Thus, the mode of evaluation of bids should be taken into

consideration as it could be QBE or QCBE.

Competitive Bidding

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Competitive Bidding

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COMPETITIVE

• Procurement shall be done through competitive bidding,

• The procurement process from opening of bids up to the

STEP 5: Conduct Pre- STEP 7: Conduct Bid

STEP 9: Award the

Participant/s: BAC Secretariat

Requisite/s: REI approved by the BAC.

Purpose: To increase number of prospective bidders

Tasks: Posting of the REI in the Procuring Entity's

Participant/s: BAC, TWG, Secretariat, Prospective

Purpose: To determine the eligibility of prospective

• An eligibility check is a procedure Read and examine contents publicly

• The BAC shall use non- Mark envelopes accordingly

discretionary “pass/fail” criteria,

Requisites: Eligibility of consultants should already be

Tasks: Rate eligible consultants based on criteria.

• The entire process of eligibility

2. Qualification of personnel who may

3. Current workload relative to capacity.

STEP 1: STEP 2: STEP 4:

Period: From determination of the shortlist up to

Requisites: Approved shortlist of consultants

Purpose: To provide prospective bidders with

STEP 1: STEP 2: STEP 4:

• Provide the Prospective Bidders a copy of the bidding

• Eligibility documents shall be made available from the

• Bidding Documents shall be made available from the

STEP 1: STEP 2: STEP 4:

Issue Bid Bulletin/s

Issuance of Bidding Documents

Purpose: To clarify or explain requirements, terms, conditions, and

Participant/s: BAC, BAC Secretariat, TWG members, Shortlisted

Purpose: To respond to queries of bidders or to provide clarifications on

Posted in PhilGEPs, DOH Website, and Posted in PhilGEPs, DOH Website,

Requisites: Approved shortlisted consultants

BAC shall open technical proposal

Step6: Receive and Open Bids a

Bid Modification Allowed: before deadline

Participant/s: BAC, TWG, BAC Secretariat, Observers,

Requisites: Opening of the first envelope

Tasks: Evaluate bids

Criteria for Evaluating Technical Proposals

After receipt of bids, the technical

The technical proposals shall be

Participant/s: BAC, TWG, BAC Secretariat, Consultants (ranked staring from

Requisites: Bids evaluated and ranked accordingly

Purpose: To determine whether or not the consultant with the HRB is

Tasks: Require HRB to submit additional requirements

To verify, validate, and

2. Bidder or its employees is related within

3. A bidder is found to have committed an act

Requisites: Notice of Award has been issued to winning

• The winning bidder and the Procuring Entity must enter

• The Chief Accountant or the Chief Budget Officer may

• The Procuring Entity signatory is encouraged to sign

• It would be best for the winning bidder and the HOPE, or

• It is a guarantee made by the winning bidder to warrant

• Failure to post performance security disqualifies the