Programme Management & Project

Evaluation:
Meaning, Managing Allocation of resources,
Creating Programme, Individual Projects, Technical
Assessment, Cost Benefit Analysis & Risk Evaluation

Unit - 3
 Programme management

Programme management involves overseeing a group of

related projects and activities to achieve strategic objectives
that individual projects alone cannot accomplish. It ensures
that projects within the programme are coordinated, aligned
with organizational goals, and deliver value collectively.
 Managing Allocation of Resources
• Resource Planning: Identify and allocate resources (e.g., human,
financial, material) to projects based on their priorities and
requirements.
• Resource Optimization: Ensure resources are utilized efficiently
across all projects within the programme.
• Monitoring and Adjusting: Continuously monitor resource usage and
make adjustments as needed to address any imbalances or
constraints.
 Creating Programme

• Strategic Alignment: Align the programme with the organization's

strategic objectives and goals.
• Define Programme Structure: Establish governance, roles,
responsibilities, and communication channels within the programme.
• Select Projects: Choose projects that contribute to the overall
objectives of the programme and complement each other.
• Develop Programme Plan: Create a comprehensive plan that outlines
the scope, schedule, resources, risks, and dependencies of the
programme and its constituent projects.
 Individual Projects

Technical Assessment:
• Evaluate Requirements: Assess technical requirements for each
project to ensure they are feasible and achievable.
• Technical Expertise: Assign skilled team members or acquire external
expertise to address technical challenges.
• Risk Mitigation: Identify technical risks and develop strategies to
mitigate them.
 Cost Benefit Analysis
• Identify Costs and Benefits: Determine the costs associated with
executing the project and the expected benefits it will deliver.
• Quantify Costs and Benefits: Estimate the monetary value of costs
and benefits where possible.
• Compare Costs and Benefits: Conduct a thorough analysis to
determine if the benefits outweigh the costs and if the project is
financially viable.
 Risk Evaluation
• Identify Risks: Identify potential risks that could affect the project's
success.
• Assess Risks: Evaluate the likelihood and impact of each risk on the
project objectives.
• Develop Risk Response Strategies: Develop plans to mitigate,
transfer, accept, or avoid identified risks.
Project Evaluation
 Monitoring and Control
• Performance Measurement: Regularly measure and track project
performance against predefined metrics and milestones.
• Quality Assurance: Ensure that project deliverables meet quality
standards and requirements.
• Issue Management: Identify and address issues as they arise to
prevent them from impacting project progress.
 Evaluation and Reporting
• Progress Reporting: Provide regular updates on project status,
including progress, issues, and risks, to stakeholders.
• Lessons Learned: Conduct post-project evaluations to capture lessons
learned and identify areas for improvement.
• Benefits Realization: Assess the actual benefits achieved compared to
the initial objectives and expected outcomes.
 Closure and Handover
• Closure Activities: Complete all remaining project activities,
document lessons learned, and obtain formal acceptance from
stakeholders.
• Transition Planning: Plan and execute the handover of project
deliverables to the appropriate stakeholders or operational teams.
• Post-Implementation Review: Conduct a final review to ensure a
smooth transition and address any outstanding issues.
By following these steps in programme management and
project evaluation, organizations can effectively plan, execute,
and assess the success of their projects and programmes,
ensuring they deliver value and contribute to overall strategic
objectives.