Learning aims

B and C
Madison O'Connor
Project introduction
• We made a spreadsheet to show the information needed for the vets company
• By using excel it's easier to see all the information as they're spread out onto multiple
labelled slides, some of these slides contain graphs and charts as some people will find it
easier to read the given information.
• Not only does the spreadsheet contain the details of the animals but also the details of their
owners too, this feature makes it a whole lot easier for the veterinarians to find certain
pieces of information about either of them.
• As a part of the collaborative work with Vets R us veterinarian practice within the accounts
departments, I’ve been given the task to upgrade the system through creating a spreadsheet
solution which will make processes easier and more efficient for the staff. Nowadays there is
no option to immediately register all the patients through the electronic system, so I’ve
established the official questionnaire for patients to fill in as a part of the registration
process. Please see the form bellow
Overall purpose
My manager specifically wants me to investigate spreadsheets which could:
• Manage daily costs of treatment
• Manage the percentage of treatments
• Manage busy dates and time of the practice
• Analyse the percentager of animals visiting the practice
User requirements
• The manager would like you to design a spreadsheet model
for the practice.

• The spreadsheet model must be fit for purpose and fully

tested throughout.

• The manager has also requested a set of alternative designs

to choose from
Structure diagram

It helps us
calculate how
Help us many
calculate the Daily costs Track the
different
Will help us total of with and type of
types of
figure out the appointments without animal and
Both animal and treatment we Helps navigating
discount and and busy discount and frequency
owner details are have and the the spreadsheet
who is eligible times track costs they visit the
input records percentage
clinic in

Animal Owner Appointment Daily cost of Percentage of Percentage of

Busy times Main menu
details details details treatment treatment animals
Output data presentation
Charts make it easy to
understand the number of
appointments and times
during that month

Used string type of

data, numeric and
date, this page
helps calculating
the total
appointments and
total times of these
appointments

By laying the information

out like this it makes It
easier for the vets to read
and understand it
 Test type Test proof output Test proof input Result
Test plan
Testing menu all 7 Successful the
buttons at my menu vet navigation button
practice function worked perfectly well
perfectly well

The buttons duties are to

facilitate navigation
within the spreadsheet
vet practice

Eligible for a discount test, Successful as shows in

people over 60 will receive both screenshots people
a 10% discount under 60 years old there is
a no on column E and over
I used the formula 60 a yes
=IF('OwnersDetails'!
C3>=60,"Yes","No")
If statement formula aids
linking both pages and in
column C3 we have the
ages any person over 60
must have a yes.
Price to be deducted from original cost Successful the if
test statement formula
has calculated the
A person that has a no in column E 10% discount for all
means they don’t qualify for the 10% the clients on column
discount as only people over 60 get a F
discount at our vet practice

I used this formula for the calculation

=IF(E2="Yes",D2*0.1,0)

Customer to pay test: is used to Successful

calculate how much the customer
eligible for a discount will have to pay. I
used the formula =D2-F2 to discount You
the 10% from the original price can clearly see
that clients
over 60 have a
reduced price
on column G

Total of appointments test Successful

It helps us to know exactly how many

people we have coming in at one time so
not only can we get the staff members
but also the rooms available for all of
them

The formula used for this calculation

was =COUNTIF('appointment details '!
$B$2:$B$51,"11:30")
Daily costs with discount test: I use this Successful
formula to show how much the cost of
the vets would be with the discount
applied, as the week goes on the price
varies depending on the treatment
given to the animal

This is the formula I used:

=SUM('appointment details '!G2:G13)

Treatment types test Completely

successful
This table shows how many of each
treatment type the vet has per day,
general has the most as its just a quick
checkup, euthanasia has the least as its
less likely in a day to have many people
putting their dog down

The formula used is

=COUNTIF('appointment details '!
C2:C51, "general")

Percentage of treatments test: this test Successful as the

shows me how much percentage of the formula worked as
day each tereatment will take up, expected
obviously with general being the
highest as itll be multiple animals in a
row taking up a good portion of the
day

This formula is simple as its just

divison
=(C3/C9)