5.2 Legal Forms

Lesson 5.
2 Legal Forms
Lesson 5.2 Legal Forms
LESSON GOAL
This lesson aims to help the students

to accomplish the different legal forms
used as evidence in filing of a case in
court.
LESSON OBJECTIVES
At the end of this lesson, the students will
be able to:
 Identify what kind of legal form shall be
used.
 Explain the proper format of legal forms.
 Enumerate the requirements in
accomplishing legal forms.
 Discuss the importance of using legal forms.
I. INTRODUCTION
History has given us many language
handicaps and obstacles to achieve clarity and
precision. Throughout years, a police officer is
trained to think in archaic words and phrases-
legalese which appear to have legal significance
but is actually too imprecise to help every client
to understand.
II. SWORN STATEMENT
Refers to an assessment or written or oral

facts that are stated under oath, an affidavit for
example.
II. SWORN STATEMENT

A. (Q & A) Format
1. Preliminary Statement:
a) State the name and address of the
affiant
b) The name of the investigator taking
the statement
c) The office and address where the
statement is being taken
d) The name of the witness/s
II. SWORN STATEMENT

A. (Q & A) Format
2. Question and Answer
3. Statement of the affiant
4. Date and time
5. Signature of the affiant
6. Signature of the administering officer
7. Certification of the administering officer
II. SWORN STATEMENT

(Q & A) Format
II. SWORN STATEMENT

(Q & A) Format
II. SWORN STATEMENT

B. Narrative Format
1. Caption
2. Narrative statement
3. Signature of affiant
4. Signature of the administering officer
5. Certification of the administering officer
II. SWORN STATEMENT

Narrative
Format
II. SWORN STATEMENT

Narrative
Format
III. COMPLAINT SHEET

Contents (Carnapping):
1. Heading
2. Date
3. Caption
4. Name of the suspect/s
5. Address
6. Nature of the offense
7. Place where the offense was
committed

Contents (Carnapping):
8. Date/Time the offense was committed
9. Local police unit first reported
10. Date reported
11. Witness/s
12. Brief statement of the complaint
13. Sketch of the incident
14. Description of the motor vehicle
15. Signature of the owner and driver
16. Duly certified by a counsel



Contents (Other Crimes):
1. Caption
2. Complaint no.
3. Date
4. Pertinent data of the complain
5. Brief facts or narrative of the
complaint

Contents (Other Crimes):
6. Remarks of the receiving officer.
7. Name and signature of the
complainant/informer.
8. Duly subscribed by chief of
office/unit.
9. Date/Time of complaint received.
10. Name and signature of receiving
officer.


IV. BOOKING SHEET AND ARREST REPORT
Contents:
1. Heading
2. Caption
3. Date
4. Name of the arrested person
5. Address/place and date of
birth/occupation
6. Status/sex/weight/height/age/
educational attainment/school address
Contents:
7. Identifying marks
8. Parents name and address
9. Offense charge
10. Arresting officer/unit/place of
arrest/date & time
11. Signature of arrested person
12. Signature of arresting officer
13. Fingerprints

V. INVESTIGATION REPORT
Contents:
7. Facts of the case
8. Investigation findings
9. Conclusion
10. Recommendation/Disposition
11. Signature of the chief of office/unit
Contents:
1. Heading
2. Memorandum
3. Address block
4. Subject of the of the report
5. Authority
6. Matters to be investigated
VI. RECEIPT / DOCUMENTATION OF PROPERTY

SEIZED
Contents:
1.Heading
2. Date
3. Caption
4. Items/articles
5. Quantity/units
6. Seizing officer
7. Witness
VI. RECEIPT / DOCUMENTATION OF PROPERTY

SEIZED
VII. IMPOUNDING RECEIPT
- It is being issued to all the motor vehicles

apprehended and under the custody of the
apprehending unit which is an instrument in
the commission of an offense and for turn-over
to the proper agency/office.

Contents:
1.Description of the motor vehicle
2.Make, type of motor vehicle
3.Chassis no./motor no./plate no.
4.Color/C.R./O.R. no./LTO file no.
5.Registered owner/address

Contents:
6.Conformed by owner/driver/possessor
7.Violation/s
8.Signature of apprehending officer/team leader
9.Date of impounding

VIII. EVIDENCE CUSTODIAN REPORT
A. Contents:
•
1. Heading
2. Caption
3. Certification of evidence custodian
4. Properties, items confiscated
5. Signature of the witnesses
6. Signature of evidence custodian

B. Custody of Evidence
1. All seized evidence must be in the
custody of the evidence custodian and deposited
in the evidence room or designated place for
safekeeping.
2. It is the investigator’s responsibility to

ensure precaution in all items seized.
C. Chain of Custody
A list of all persons who came into

possession of an item of evidence, continuity of
possession or the chain of custody must be
established whenever evidence is presented in
court as an exhibit.
IX. CERTIFICATION OF ORDERLY SEARCH
A. Contents:
1.Heading
2.Certification of the owner of the establishment
searched
3.Signature of the witnesses
4.Signature of the team leader
5.Jurat
B. Issuance of Certification
1. The certification for the orderly search
conducted by the police units shall be signed by
the owner of the establishment.
2. In case the owner opted not to sign the
certification, the operating unit may undertake a
deposition stating that the owner of the
establishment refused to sign.



X. TURN-OVER OF CRIME SCENE FROM FIRST

RESPONDER TO INVESTIGATOR FORM
Contents:
1.Heading
2.Caption
3.Certification on the incident, date of
occurrence, time, place by first responder
4.State the physical evidence found at the crime
scene, properly secured and preserved

Contents:
5.Turn-over by the first responder to the
incoming investigator duly signed.
6.Receipt by incoming investigation
7.Signature of witnesses

XI. CASE REFERRAL FORM FOF REGULAR AND

INQUEST FILING OF CASE
Contents:
1.Heading
2.Addressee, the Hon. Chief State/City Prosecutor
3.Attn. Duty Inquest Prosecutor
4.Salutation
5.Referral of the case, stating the crime
committed, time, place of commission
6.Complainant, victim, suspect if arrested or
detained

Contents:
7. Evidence recovered
8. Facts of the case, investigation disclosed
9. Enclosures/attachments:
a) Subscribed NPS Investigative Data form
b) SS of complainant
c) SS of witnesses
10. Signed by the Chief of Police/Unit Chief/Inquest
Officer

XII. APPLICATION FOR SEARCH WARRANT
A. Contents:
1.Heading (RTC)
2.Caption on Application of Search
3.Particular facts related to the application
4.Subject of the search, things and place to be
searched
5.Signature of the applicant
B. Enclosure/attachments:
1. Joint affidavit of surveillance officers

2. Sketch of exact location to be searched
3. Verification result from FED on the subject
4. Verification request from operating unit
and deposition statement of unit chief.



XIII. SUMMARY
At the end of the lecture and discussion,
the students were able to:
- Identify the different formats in legal

forms to be accomplished in the filing of the case
in court.
- Learn the prescribed format in
accomplishing the legal forms used.
- Explain the significance of such formats
in legal forms in relation to the case filed.
XIII. SUMMARY
At the end of the lecture and discussion,
the students were able to:
- Enumerate the necessary documents and

attachments in the case folder.
- Accomplish a report during the exercises
given.
- The students were able to relate and
discussed their actual experiences in the field to
the class that gives an insight in the field of
investigation.
•QUESTIONS?

5.2 Legal Forms

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5.2 Legal Forms

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Lesson 5.

This lesson aims to help the students

II. SWORN STATEMENT

Refers to an assessment or written or oral

II. SWORN STATEMENT

II. SWORN STATEMENT

II. SWORN STATEMENT

II. SWORN STATEMENT

II. SWORN STATEMENT

II. SWORN STATEMENT

II. SWORN STATEMENT

III. COMPLAINT SHEET

III. COMPLAINT SHEET

III. COMPLAINT SHEET

III. COMPLAINT SHEET

III. COMPLAINT SHEET

III. COMPLAINT SHEET

III. COMPLAINT SHEET

III. COMPLAINT SHEET

IV. BOOKING SHEET AND ARREST REPORT

IV. BOOKING SHEET AND ARREST REPORT

IV. BOOKING SHEET AND ARREST REPORT

VI. RECEIPT / DOCUMENTATION OF PROPERTY

VI. RECEIPT / DOCUMENTATION OF PROPERTY

VII. IMPOUNDING RECEIPT

- It is being issued to all the motor vehicles

VII. IMPOUNDING RECEIPT

VII. IMPOUNDING RECEIPT

VII. IMPOUNDING RECEIPT

VIII. EVIDENCE CUSTODIAN REPORT

VIII. EVIDENCE CUSTODIAN REPORT

VIII. EVIDENCE CUSTODIAN REPORT

2. It is the investigator’s responsibility to

VIII. EVIDENCE CUSTODIAN REPORT

A list of all persons who came into

IX. CERTIFICATION OF ORDERLY SEARCH

IX. CERTIFICATION OF ORDERLY SEARCH

IX. CERTIFICATION OF ORDERLY SEARCH

IX. CERTIFICATION OF ORDERLY SEARCH

IX. CERTIFICATION OF ORDERLY SEARCH

X. TURN-OVER OF CRIME SCENE FROM FIRST

X. TURN-OVER OF CRIME SCENE FROM FIRST

X. TURN-OVER OF CRIME SCENE FROM FIRST

XI. CASE REFERRAL FORM FOF REGULAR AND

XI. CASE REFERRAL FORM FOF REGULAR AND

XI. CASE REFERRAL FORM FOF REGULAR AND

XII. APPLICATION FOR SEARCH WARRANT

XII. APPLICATION FOR SEARCH WARRANT

1. Joint affidavit of surveillance officers

XII. APPLICATION FOR SEARCH WARRANT

XII. APPLICATION FOR SEARCH WARRANT

XII. APPLICATION FOR SEARCH WARRANT

- Identify the different formats in legal

- Enumerate the necessary documents and

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