Virtual meetings

11. Conclude the meeting with

impact [C1]

Professional Mix C1_2023

Agenda

1- Presentation of the objectives ​

2-Warm up​
3- Activities ​
4- Wrap up- take away

Professional Mix C1_2023

 Objectives

•Wrap up the meeting with impact

•Communicate decisions and next steps

•Summarize and end the meeting

Professional Mix C1_2023

Warm up
Some people think that the closing is a crucial
point of any meeting to make sure the team
remains productive and engaged.
To what extent do you agree? Why or why not?

How do end your virtual meetings?

Would you do anything differently?

Share your experience of an unproductive/bad

virtual meeting. How did it end? How could it be
avoided in the future?

Professional Mix C1_2023

Activity 1:
What can be done to ensure an effective meeting conclusion?
Give examples.

What key expressions can you use to wrap up a meeting in the following
contexts?

Keeping the meeting on

Setting up the next meeting
target

To summarize the main Thank the participants and

points close the meeting.

Professional Mix C1_2023

Activity 2:
What key expressions be used to summarize information?
How can you diplomatically delegate actions?
How can you ask to clarify information?
Practice: You are a project manager working with a remote
team. In the last project management meeting, some
changes were made, and you need to update your assistant
about these changes.
Project manager – Present your notes from
your team meeting. Summarize the information and
delegate 2-3 actions to your assistant to help your team.
Assistant – Confirm the information you have
received. Ask questions to clarify what you should do.
Professional Mix C1_2023
A project management meeting notes
John is tied up managing this project, and his line
manager, Akiko, told him to focus on the timelines.
Akiko is leading the next meeting in 10 days from now.
She needs an updated progress report and budgeting
plan before the next meeting.
Matteo was responsible for the new designs, but he is
overloaded and this project is talking lower priority. He
asked for a target reductions, but that is impossible.
Someone needs to support Matteo for a couple of
weeks so he can create the designs. Matteo will need
to email whoever helps him the templates.
Activity 3:

Should the closing of a meeting be planned? Why or why

not?

What things should you consider when preparing the end of a

meeting? What makes the conclusion effective?

Do you close your virtual meetings differently depending on

the participants (client vs colleagues vs manager)?
How and why? Give examples

Professional Mix C1_2023

Activity 4:
You are chairing a virtual meeting with
your team members and the CEO of
the company.
Using the notes provided, analyse the
information about the meeting and
close the meeting.
Remember to use the key expressions
and strategies discussed.
Professional Mix C1_2023
Marketing strategies meeting.
Aim: Talk about marketing strategies for the next few months.
Agenda: Talk about the budget, goals, and welcome new hires.
Attendees: The marketing department and the head of the
accounting department. The CEO came in today just to attend this
meeting.
Decisions: Use the new internet marketing strategies to cut the
budget by $1,000 each month.
Stop selling on social media in order to increase our site traffic.
Advertisements will be made on social media websites, but sales
are on the company's website only.
The marketing team will remain the same. However, they need to
deal with social media networks to achieve your marketing and
branding goals.
We welcomed James and Mark to the accounting department.
 Wrap up – take away

• Corrections – things to keep in mind

• New expressions

Professional Mix C1_2023