(October 2022) School Governance Council Policy

The
SGC Policy
Implementing Guidelines on the Establishment
of School Governance Council (SGC)
Prepared by the
Bureau of Human Resource and Organizational Development -School Effectiveness Division
The
SGC Policy
Implementing Guidelines on the Establishment
of School Governance Council (SGC)
Prepared by the
Bureau of Human Resource and Organizational Development -School Effectiveness Division
2
The SGC Roadmap
Rationale Function Structure Implementation Goal
Why develop What is the SGC? Who are involved? How does the What does the
the policy? SGC work? SGC want to
achieve?
o RA 9155 o Functions o School: Internal and o Operationalization o Goal / Objective
o Existing Policies o Functionality External o Limitations
o Principle of shared Indicators Stakeholders
governance o Members
o Structure
o Roles and
responsibilities
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 3
RATIONALE
Why Develop the SGC Policy?
Strengthening the Principle of Shared Governance
Governance of Basic Education
Act of 2001 (RA 9155)
Every unit in the education bureaucracy is

responsible and accountable in
continuously improving learning outcomes.
Shared Governance
wherein participatory decision-making driven by
active engagement of school stakeholders is
strengthened.
Shared Governance
School-Based
Management (SBM)
✔ face of shared governance in schools

✔ embodies a participative approach in
decision-making through decentralization
FUNCTIONS
What Is the SGC?
Functions of an Effective and Efficient SGC
School Governance Council
Two Main Functions
Structure for Feedback

Shared Governance Mechanism
as a structure for
SGC shared governance
[ collective and consultative body for school policies and strategic directions ]
Internal and external SGC provides policy School Head, school committees,
stakeholders recommendations associations, organizations
and inputs
as a structure for
SGC shared governance
[ collective and consultative body for school policies and strategic directions ]
school’s internal decision-making

democratic process [ towards improving access to
and external
of consultation learning opportunities and
stakeholders learning outcomes ]
as a platform for
SGC feedback mechanism
[ an avenue where stakeholder engagement is strengthened
through discussion of strategic directions and addressing concerns]
Establishes feedback
system through discussions,
open forums, etc.
SGC engages school
internal and Devises and identifies
external stakeholders strategies to improve the
quality of basic education
services and school
performance
School Governance Council
OVERALL COORDINATING BODY

of different school committees to
✔ synergize
✔ harmonize
✔ put together
their work to ensure

alignment and achievement of goals
SGC as an overall coordinating body
IS A STRUCTURE FOR SHARED GOVERNANCE AND FEEDBACK MECHANISM THAT WORKS COLLABORATIVELY WITH VARIOUS
SCHOOL COMMITTEES to ensure that the priorities of these committees are anchored on SIP and school priorities.
CPC PTA
Parent-Teacher Association
Child Protection Committee
▪ Engages organizations like PTA or Alumni
▪ Works collaboratively with CPC in ensuring that Association to support the school and ensures that
PAPs and interventions involving children are in the PTA's programs and projects are aligned with the
best interest of the child. SIP/AIP and are consulted and communicated to
• Recommends ways of improving the quality stakeholders
of basic education services and
school performance to the school management SGC ▪ Attends and participates in PTA conferences,
and SPT, and its means of respecting, protecting, collective and stakeholder convergence, and SOSA and prepares
fulfilling, and promoting children’s rights consultative body and updates and concerns that need to be discussed
in education. during these activities
SPT As represented by SDRRM

School Planning Team the School Head School Disaster Risk Reduction and Management
▪ Ensures that the SDRRM plan is included in the

▪ Works collaboratively with the SPT to devise SIP
relevant PAPs and initiatives in fulfilling its role of
developing and implementing SIP and AIP ▪ Ensures that school stakeholders are informed
▪ Communicates to SPT and project teams the and consulted of the SDRRM plan
learners' and stakeholders' feedback and satisfaction
during SPT meetings
Functionality Indicators
SGC as a Structure for Shared Governance
Members are informed of and Coordinates with SH the concerns of
exercise their roles and different school committees and
responsibilities organizations to synchronize PAPs in
in the council school
Establishes position as a consultative Partakes in stakeholder-
body in developing policies initiated programs and activities
Recommends policies and programs

Conducts regular meetings
to the LSB to strengthen support of and
to discuss matters on SIP, AIP, etc.
relationship with the LGU.
Organizes and attends meetings with
Involves the different sectors to
different school committees and
ensure inclusive representation
organizations to ensure alignment of
of stakeholders in the council
work
SGC as a Feedback Mechanism
Participates in school General

Assists the school in communicating
Assemblies and other stakeholder
information to the school stakeholders
engagement activities
Organizes discussions and forums Suggests ways of improving quality

that engage stakeholders of SIP, AIP, and other DepEd PAPs.
Main Function
a. serve as an advisory and consultative body for school policies and
strategic directions.
1. has members who are informed of and given the opportunity to exercise their
roles and responsibilities in the council;
2. establishes position as a consultative body in developing school policies;
3. conducts regular SGC meetings as prescribed herein to discuss matters
concerning SIP, AIP, and other DepEd programs, projects, and activities
Main Function
b. serve as the overall coordinating body that will synergize, harmonize,
and bring together the work of the different school committees,
including but not limited to SPT, DRRM committee, Child Protection
Committee, SPG/SSG, Faculty Club, Non-teaching Association
4. organizes meetings with and attends meetings by different school committees
and organizations to ensure alignment of work;
Main Function
c. coordinate concerns of the different school committees and organizations to
synchronize programs, projects, and activities in the school
5. coordinates with the school head the concerns of the different school
committees and organizations to synchronize programs, projects, and activities in
the school;
Main Function
d. serve as a platform to cultivate the spirit of bayanihan among stakeholders to support the school
and encourage active participation of the stakeholders in the decision-making process of the school
and the implementation of DepEd policies and programs while promoting equal opportunity for all
regardless of age, gender, disability, marital status, ethnicity, and religious beliefs.
6. partakes in the conduct of needs-based and appropriate stakeholder-initiated programs and
activities i.e. Brigada Eskwela, Gulayan Sa Paaralan, etc.;
7. recommends policies and programs to the LSB to strengthen support of and relationship with the
LGU; and
8. involves the different sectors to ensure inclusive representation of stakeholders in the council.
Main Function
a. help the school improve and sustain its feedback system by strengthening
practices that promote stakeholder participation
1. participates in school general assemblies, PTA conferences, stakeholder
convergence, SOSA, and other stakeholder engagement activities and initiatives
2. organizes discussions and forums that invite and inspire stakeholder to engage
and participate
Main Function
b. assist the school in ensuring transparency in its operations and performance,
specifically school programs and resources management.
3. assists the school in communicating information to the school stakeholders
through the SRC, transparency board, etc.; and
Main Function
c. recommend ways of improving the quality of basic education services and school
performance to the school management and school planning team (SPT), and its
means of respecting, protecting, fulfilling, and promoting children’s rights in
education.
4. suggests ways of improving the quality of SIP, AIP, and other DepEd programs,
projects, and activities.
STRUCTURE
Who Are Involved?
The Role of the School and Its Community
Composition of SGC Members
Internal Stakeholders External Stakeholders

representatives from the student government, reputable members of the PTA, community, and
faculty club or its equivalent, other school representatives of community organizations duly
organizations / committees / associations recognized by government authorities
from stakeholders to SGC members

Selection of SGC Members
The 4 ex-officio members

determine the total number of members
7 – 15 members
✔ Must be an odd number
✔ Includes the Designated Co-Chairperson
The 4 ex-officio members are composed of the Designated Co- The Designated Co-Chairperson is be a school
Chairperson and representatives from the student government, representative chosen by the School Head,
PTA, and faculty club or its equivalent. based on leadership competencies.
Selection of SGC Members
4 Ex-officio Rest of the Complete

Members Council Members SGC Membership
Designated co-chairperson and other school organizations / committees, 7 – 15 members
representatives from the student reputable members of the community, including the 3 SGC Officers
government, PTA, and faculty club and representatives of community (Designated Co-Chairperson, Elected Co-
or its equivalent organizations duly recognized Chairperson, and Secretary)
by government authorities
*Additional members may be allowed should the SGC find it necessary based on the context of the
school. The additional membership shall be decided upon by the SGC collectively.
Setting Up the SGC
SGC Members have Election of

been identified SGC Officers
Elected Co-Chairperson
and Secretary
In the SGC Policy,
shared governance
SGC Structure
and shared leadership
are strengthened by devolving power
to school stakeholders by providing Designated Elected
them spaces to lead. Co-Chairperson Co-Chairperson
Elected Other
School Principal
Secretary Council Members
IMPORTANT
▪ Voting Members: 7 – 15 members
Voting Non-Voting
including the 3 SGC Officers (Designated Co-
Chairperson, Elected Co-Chairperson, and Secretary) Council Council
▪ Non-Voting Members: Additional members Members Members
Roles and Responsibilities
of SGC Members
Co-Chairpersons
(Designated and Elected)
▪ lead the SGC to ensure that all decisions, directions, and initiatives of the council are aligned
with and responsive to the school’s needs, priorities, and context.
▪ lead the SGC members during meetings and acts as liaison between the members and the
school head; signs all communications; represents the SGC in his/her official capacity as Co-
Chairperson on occasions, events, and affairs where representation is needed .
Delineating the Co-Chairpersons
Designated Co-Chairperson Elected Co-Chairperson
▪ a school representative designated by the school ▪ selected from the external stakeholders within
head based on leadership competencies the council through voting
▪ call and preside meetings of the SGC, in the ▪ call and preside meetings of the SGC
absence of the elected co-chairperson
Secretary
(Elected)
▪ does admin tasks and data and information management of the council.
Council Members
(Voting and Non-Voting)
§ Participate in, promote, and support SGC activities

§ Raise concerns and needs of learners and other stakeholders
§ Facilitate the engagement and linkages of other stakeholders
Delineating the Council Members
Voting Council Members Non-Voting Council Member
§ composed of the seven (7) to fifteen (15), § composed of the (a) former SGC members
including the four (4) ex-officio members, who wish to extend their membership and
selected representatives of the school's have active membership status in
internal and external organizations represent the organizations they previously represented in
their organization in the council the council, and the (b) additional council
§ attend meetings of the SGC and cast a vote members who are collectively selected by the
on matters that need consensus decision; incumbent, voting SGC members
§ may attend meetings of the SGC but cannot
cast a vote on matters that need consensus
decision
§ may serve as resource persons/speakers during
discussions that may involve their expertise
IMPLEMENTATION
How Does the SGC Work?
Operationalization and Limitations of the SGC
Decision-Making Process
For the approval of the School Principal/Head
SGC members consult School Head decides on

SGC members decide and the proposal and/or
stakeholders and discuss
recommend to the School recommendation of the
concerns
Head SGC
Operations – Budget
Resource Mobilization and Fundraising
as a DepEd organization,
the SGC shall be guided by DepEd policies
SGC
▪ DepEd Partnership Framework Manual
▪ DO 24 s. 2016
Guidelines on Accepting Donations and on Processing
Applications for the Availment of Tax Incentives by Private
Donor Partners Supporting K to 12
▪ DO 82 s. 2011
Guidelines on Recording All Donated Properties
Resource Mobilization and Fundraising
As a collective and consultative body,

the SGC is not authorized to raise funds for its operations
It may tap associations or organizations under it

to lead resource mobilization like the PTA and/or Alumni Associations.
It may avail grants from donors

provided that the availment of grants and disbursement of funds are in accordance with
the existing policies on partnership and donations (e.g. DO 24, s. 2016, DO 40, s. 2015,
among others).
Transparency / Auditing
Budget for meetings and other SGC activities shall be

charged to the school operating budget or other local
funds such as school MOOE or Canteen Funds. Expenses
of SGC shall be subject to regular accounting and
auditing rules and regulations.
Tenure
of All SGC Members
All voting SGC members shall hold office for a

maximum of three (3) School Years SY
and will stay for a capacity until the selection of
new members and election of new officers.
To ensure continuity, it is important and has been repeatedly emphasized in the draft policy that the SIP, a 3-
year roadmap of the school shall be the basis of SGC's programs, projects, and activities. With this, all voting
SGC members, including the officers (Designated Co-Chairperson, Elected Co-Chairperson, and Secretary),
shall hold office for a maximum of three (3) school years. After their terms as council members and
officers, voting SGC members may continue to be a part of the council and participate in the council's
activities as non-voting members to ensure continuity in the implementation of SIP.
Removal from Office
Grounds for Removal
Misrepresentation of Solicitation of Acts that go against the Gross negligence

the SGC financial resources interest of the school and
learners
Fostering disunity in Commits and / or Acts on discrimination and Abuse of authority

the school supports unlawful gender violence
acts
Removal from Office
Due Process
Before a decision is made

The removal from SGC of any member
shall only be implemented after the
accused member has been accorded with
due process.
Removal from Office
Due Process
If the member is found guilty

▪ The decision for removal from SGC shall be executed immediately.
▪ The said member shall be suspended from being an SGC member for six (6) years.
▪ The SGOD-SDO shall maintain a list of SGC members who have been disqualified for ready
reference of schools.
What else can the guilty party do

▪ May file an appeal to the SDS within fifteen days (15) from receipt of the decision.
▪ SGOD-SDO shall be the focal office and provide support to the SDS through a report (with
findings and recommendations)
▪ SDS shall render the decision on the appeal. The decision of the SDS shall be final.
GOAL
What Does the SGC Want to Achieve?
Objectives of the SGC
The SGC empowers school stakeholders through
DECENTRALIZATION
by providing them the opportunity to
INVITE INVOLVE INFLUENCE

the larger school community to actively partake in building
EFFECTIVE SCHOOLS

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The

Every unit in the education bureaucracy is

✔ face of shared governance in schools

Structure for Feedback

school’s internal decision-making

OVERALL COORDINATING BODY

their work to ensure

SPT As represented by SDRRM

▪ Ensures that the SDRRM plan is included in the

Recommends policies and programs

Participates in school General

Organizes discussions and forums Suggests ways of improving quality

Internal Stakeholders External Stakeholders

from stakeholders to SGC members

The 4 ex-officio members

4 Ex-officio Rest of the Complete

SGC Members have Election of

Designated Co-Chairperson Elected Co-Chairperson

§ Participate in, promote, and support SGC activities

Voting Council Members Non-Voting Council Member

SGC members consult School Head decides on

As a collective and consultative body,

It may tap associations or organizations under it

It may avail grants from donors

Budget for meetings and other SGC activities shall be

All voting SGC members shall hold office for a

Misrepresentation of Solicitation of Acts that go against the Gross negligence

Fostering disunity in Commits and / or Acts on discrimination and Abuse of authority

Before a decision is made

If the member is found guilty

What else can the guilty party do

INVITE INVOLVE INFLUENCE

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