(October 2022) SGC Functionality Assessment Tool

Online Orientation on the
SGC Functionality
Assessment Tool
DepEd Order 26 s. 2022 Implementing Guidelines on the Establishment of School Governance Council (SGC)
Prepared by the
Bureau of Human Resource and Organizational Development - School Effectiveness Division
OUTLINE
▪ Brief Background on School Governance Council
▪ Implementation Plan
▪ SGC Functionality Assessment Tool
▪ Process Flow of Data Collection
▪ Roles and Responsibilities per Governance Level
▪ Announcement and Updated Timeline
2
RATIONALE
Why Develop the SGC Policy?
Strengthening the Principle of Shared Governance
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 3
Governance of Basic Education
Act of 2001 (RA 9155)
Every unit in the education bureaucracy is

responsible and accountable in
continuously improving learning outcomes.
Shared Governance
wherein participatory decision-making driven by
active engagement of school stakeholders is
strengthened.
Shared Governance
School-Based
Management (SBM)
✔ face of shared governance in schools

✔ embodies a participative approach in
decision-making through decentralization
FUNCTIONS
What Is the SGC?
Functions of an Effective and Efficient SGC
School Governance Council
Two Main Functions
Structure for Feedback

Shared Governance Mechanism
as a structure for
SGC shared governance
[ collective and consultative body for school policies and strategic directions ]
Internal and external SGC provides policy School Head, school committees,
stakeholders recommendations associations, organizations
and inputs
as a platform for
SGC feedback mechanism
[ an avenue where stakeholder engagement is strengthened
through discussion of strategic directions and addressing concerns]
Establishes feedback system through

discussions, open forums, etc.
SGC engages school Devises and identifies strategies to

internal and improve the quality of basic education
external stakeholders services and school performance
School Governance Council
OVERALL COORDINATING BODY

of different school committees to
✔ synergize
✔ harmonize
✔ put together
their work to ensure

alignment and achievement of goals
FUNCTIONALITY INDICATORS
How do we know SGCs are functional?
Indicators exhibited by afunctional SGC
Functionality Indicators
SGC as a Structure for Shared Governance
Members are informed of and exercise Coordinates with SH the concerns of different
their roles and responsibilities school committees and organizations to
in the council synchronize PAPs in school
Establishes position as a consultative Partakes in stakeholder-

body in developing policies initiated programs and activities
Recommends policies and programs

Conducts regular meetings
to the LSB to strengthen support of and
to discuss matters on SIP, AIP, etc.
relationship with the LGU.
Organizes and attends meetings with
Involves the different sectors to
different school committees and
ensure inclusive representation
organizations to ensure alignment of
of stakeholders in the council
work
SGC as a Feedback Mechanism
Participates in school General Assemblies

Assists the school in communicating
and other stakeholder engagement
information to the school stakeholders
activities
Organizes discussions and forums Suggests ways of improving quality

that engage stakeholders of SIP, AIP, and other DepEd PAPs.
IMPLEMENTATION PLAN
How do we ensure a functional SGC in schools?
Strategies in implementing a functional SGC
Interventions of CO, ROs, and SDOs
How we can support our Schools
FUNCTIONAL SGCs
Upon the schools’ establishment of their SGCs following
the guidelines in the Policy (DO 26, s. 2022), their SGCs’
functionality shall be assessed using the SGC Functionality
Assessment Tool.
SUPPORT •
CO shall then analyze results of the assessment. These STRATEGIZE •
results shall be the bases for the formulation of strategies
that the CO, ROs, and SDOs will employ to provide support ANALYZE •
to the schools in establishing functional SGCs.
ASSESS •
ESTABLISH •
STRATEGIES
2022 2023
• Orientation on the SGC • Stakeholder Engagement
Tool Workshop
• Provide materials on SGC • Continuous Provision of
(Slides and Orientation Technical Assistance
Guide) • Advocacy Materials
• Baseline Survey using the
tool
• Identify Priority Areas
using data from the
survey
16
SGC Functionality
Assessment Tool
How do we assess SGCs functionality?
Indicators of a functional SGC
Objectives
The SGC Functionality Assessment Tool intends to:
▪ support the implementation of DO 26 s. 2022 by assessing SGC’s
functionality using the indicators provided in the mentioned policy;
and
▪ identify priority areas that may need support and assistance from
different governance levels.
18
SGC Functionality Assessment Tool Components
2 Main Purpose
Structure for Shared Feedback

A. B.
Governance Mechanism
3 Functions 3 Functions
8 Functionality Indicators 4 Functionality Indicators
Primary Additional Primary Additional

6 Sub-Indicators 11 Sub-Indicators 1 Sub-Indicators 1 Sub-Indicators
Minimum Other Minimum Other Minimum Other Minimum Other
MOVs MOVs MOVs MOVs MOVs MOVs MOVs MOVs
19
Main Divided into two main purposes based on DO 26, s. 2022:

Purposes (1) Structure for Shared Governance
(2) Feedback Mechanism
Functionality The functionality indicators are anchored in the main purposes of the
Indicators SGC and are found in Section VII of DO 26, s. 2022. In this Tool, these
indicators are grouped according to the functions per purpose.
Functionality The functionality sub-indicators are the identified specific activities

Sub- that shall enable the achievement of their respective functionality
indicators indicator.
20
Primary Sub- These are the required sub-indicators that the SGC shall achieve in
indicators order to qualify as functional.
Other Sub- These are the sub-indicators that the SGC may comply with if
indicators applicable.
Minimum MOVs are the required evidences for each Functionality Indicator
MOVs which shall be submitted in the Google Forms version of the Tool and
must be prepared by the school in case the SDO or CO conducts field
validation. The MOVs are indicated per Functionality Indicator and are
pre-determined to help the schools and the validators
Additional MOVs that the school may provide if applicable.

MOVs
21
Main
Purpose
Functionalit
y Indicator
SGC
Function Other Sub-
Indicator
Primary
Sub-
Indicator
Additional
MOVs
Minimum
MOVs
SGC Functionality Assessment Tool
GENERAL PRIMARY
FUNCTIONALITY OTHER SUB-
PURPOSES OF SUB-
INDICATORS INDICATORS
SGC INDICATORS
Structure
for Shared 8 6 11
Governance Functionality Indicators
Feedback
Mechanism
4 1 1
12 7 12
23
DETERMINING A FUNCTIONAL SGC THROUGH THE
TOOL
For an SGC to be considered functional, the Council must be able to comply with at least
10 out of the 12 (at least 80%) Functionality Indicators based on the minimum
MOVs submitted. Thus, at a minimum, a functional SGC complies with the following
requirements:
1. The Functionality Indicators without sub-indicators are observed (Yes to the
Functionality Indicators without sub-indicators).
2. The Primary Sub-Indicators, under Functionality Indicators with sub-indicators, are
observed (Yes to the Primary Sub-Indicators).
3. The Minimum MOVs are submitted.
The Other Sub-Indicators are also recommended to be attained to further strengthen

the SGC’s functionality. Further, Additional MOVs may be submitted when available to
showcase its advanced practices.
24
0090
Brief Background
General Instructions
School Profile
Instructions How to Accomplish the Tool
Functionality
Indicator
Primary Sub-
Indicator
Other Sub-Indicator
Minimum MOVs Additional MOVs
No Sub-Indicator
Enclosure 1
Process Flow
of Data Collection
DATA COLLECTION PROCESS FLOW
1 2 3 4 5 6
DISSEMINATE ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT
the Google Forms the SGC accuracy of data accuracy of data the validated the validated the consolidated
version of the SGC Functionality submitted by ALL submitted through ACCURATE baseline data baseline data to RO baseline data to CO
Functionality Assessment Tool schools through the school visit to using Enclosure No. for analysis using
Assessment Tool MOVs uploaded by SELECTED SCHOOLS (based on the results 3 – SDO Summary Enclosure No. 4 –
schools. School based on the of the validation) of Validated Data RO Summary of
Visits may be results of sampling Validated Data
conducted if INACCURATE
necessary.
CO Schools SDOs CO SDOs ROs

RECTIFY
errors in the data

submitted by the
schools
SDOs
36
1 2 3 4 5 6
Functionality Assessment Tool schools through the school visit to for analysis
Assessment Tool MOVs uploaded by SELECTED SCHOOLS (based on the results
schools. School based on the of the validation)
Visits may be results of sampling
necessary.

RECTIFY
errors in the data

submitted by the
schools
SDOs
UPON VALIDATION OF DATA | by the SDOs
(OCTOBER 14 –NOVEMBER 24,2022)
Findings: The data has no error and the SGCs were able to submit and present
MOVs during validation
Action: The SDOs download the data and proceed to the next step.
37
1 2 3 4 5 6
Functionality Assessment Tool schools through the school visit to for analysis
Assessment Tool MOVs uploaded by SELECTED SCHOOLS (based on the results
schools. School based on the of the validation)
Visits may be results of sampling
necessary.

RECTIFY
errors in the data

submitted by the
UPON VALIDATION OF DATA | by the SDOs schools
(OCTOBER 14 –NOVEMBER 24,2022) SDOs
Findings: The SGCs were unable to present or submit the necessary MOVs or
submitted incorrect MOVs.
Action: The SDOs double-check the data submitted by the schools .
The SDOs shall use this information to provide technical assistance to the schools to help them
establish functional SGCs before the rollout of the Endline survey.
38
Central Office
Regional Office
Schools Division Office
Public Secondary Schools
Roles and Responsibilities
ROLES & The SDOs shall inform the schools to accomplish the SGC Functionality
Assessment Tool using the Google Forms link provided.
RESPONSIBILITIES | The SDOs shall create a composite team who shall validate and verify
DATA COLLECTION the data submitted by the SGCs. The team shall be composed of the
following:
Chair Assistant Schools Division

Superintendent
Members 3-5 members including the SDO
School-Based Management
Coordinator
*IF DEEMED NECESSARY, SDO MAY ADD MEMBERS.
The SGC Policy | Implementing Guidelines on the Establishment of School
Governance Council (SGC) 45
FAQs
Who shall accomplish the Google
Forms version of the SGC Tool?
Secondary Schools only. This includes Integrated schools with

JHS and/or SHS.
48
What if an annex school (secondary
school) has its own SGC? Do they
have to answer separately?
YES. If the annex school has a separate SGC, it should still
answer. In case the annex school has the same School ID
with its mother school, kindly indicate “annex school” in
their school name.
49
Does the school need to achieve all
indicators before they can start
answering the tool?
NO. The SGC Functionality Assessment Tool intends to identify
priority areas that may need support and assistance from different
governance levels. The data that will be gathered will be used as
input in determining strategies to help the SGCs in schools
improve.
50
Do we really need to answer the tool
using Google Forms?
Yes. You have to answer the tool using Google Forms for easy
consolidation of data. In the event that the schools encounter
difficulty in accessing the Google Forms version of the tool due to
weak internet connectivity, they may temporarily answer it using
pen and paper and seek assistance from the SDO in uploading
their answers using Google Forms.
51
Do we need to comply the Other
Sub-Indicators?
ONLY the Primary Sub-Indicators are required to be achieved in

order for the SGC to be considered functional. However,
achievement of the Other Sub-Indicators is very much welcome. It
means that the schools are already advanced in terms of SGC
implementation.
52
Does the SDO Composite Team
need to visit all schools in order to
validate the data?
NO. The SDO Composite Team shall validate the data using the
MOVs uploaded in the Google Forms. However, they may conduct
school visit if found necessary.
53
Does the SDO Composite Team need
to wait for all the schools to submit the
tool before they can start validating?
NO. The SDO Composite Team may start validating as soon as
there are submissions already.
54
Does the RO Composite Team need to
wait for all the SDOs to submit the
Enclosure No. 3 before they can start
validating?
NO. The RO Composite Team may start validating as soon as there
are submissions already from the schools since they have access to
the backend data of the Google Forms.
55
FAQs and Open Forum
ORIENTATION MATERIALS / REFERENCES
https://tinyurl.com/SGCTool2022Orientation
Thank you!

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Online Orientation on the

Every unit in the education bureaucracy is

✔ face of shared governance in schools

Structure for Feedback

Establishes feedback system through

SGC engages school Devises and identifies strategies to

OVERALL COORDINATING BODY

their work to ensure

Establishes position as a consultative Partakes in stakeholder-

Recommends policies and programs

Participates in school General Assemblies

Organizes discussions and forums Suggests ways of improving quality

Structure for Shared Feedback

8 Functionality Indicators 4 Functionality Indicators

Primary Additional Primary Additional

Main Divided into two main purposes based on DO 26, s. 2022:

Functionality The functionality sub-indicators are the identified specific activities

Additional MOVs that the school may provide if applicable.

The Other Sub-Indicators are also recommended to be attained to further strengthen

Minimum MOVs Additional MOVs

CO Schools SDOs CO SDOs ROs

errors in the data

CO Schools SDOs CO SDOs ROs

errors in the data

CO Schools SDOs CO SDOs ROs

errors in the data

Chair Assistant Schools Division

Secondary Schools only. This includes Integrated schools with

ONLY the Primary Sub-Indicators are required to be achieved in

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