Creating Effective

Presentations with PowerPoint

Dr. Naeem Ahmad

Principal Scientist, NIAB
 Outline

 Introduction
 Working with Text
 Working with images and shapes
 Themes, Transitions and Animations
 Effective PowerPoint tools
 Delivering the presentation

2
 Objective of a Presentation

Objective of a presentation
Delivering a message to the audience

Two stages of making a presentation

(1) Logical development of message

(BRAINSTORMING)
(2) Using technology to organize and
deliver message (POWERPOINT)
 Data For A Presentation
A message is divided into slides
Each slide has content (TEXT and IMAGES) placed
in PLACEHOLDERS
Speaker words are placed in SPEAKER NOTES area.
Delivering Presentation: Audience view, Speaker
view
Data required to make a presentation
(1) Number of slides
(2) Text and Images for slides
(3) Sequence of slides to make the message

4
Start Creating A Presentation
Insert slides
Insert text
Insert images
Insert speaker notes

Important Considerations
The success secret of a presentation is to design it
in a story telling way
Work hard on first 5 or 6 slides, as they will decide
whether you loose your audience or catch them

5
Important Terminology
Tabs Ribbon

Groups Commands
Ribbon

Tabs

Groups

Commands
Inserting Slides
 Inserting Slides
1 3

2
 Changing Slide Layout
1 3

2
Working With Text
Creating Presentation Text

1
 Working With Fonts

1 5
2

3 4
 Font Spacing
1

3
 Change Case
1

3
Working With Paragraphs
1 3

2
 Line Spacing
1 2

3
 Columns
1

17
 Text Direction
1
2

18
 Text Alignment
1

19
 Adding Bullets
1 2

4 6
5 7
3
 Adding Numbering
1 2

4 6
5
3
 Using SmartArt

1
2

3 5

4
 Adding Tables (Manual)
1

5
3
6
 Adding Tables (Selection)
1

2
3
 Working With
Shapes and Images
 Adding Images
3
1

2
4

5
 Adding Screen Clips

3
Working With Shapes (Align)
2 3
1

4 5
Working With Shapes (Rotate)
2 3
1

4
 Styling Shapes
2
1

3 5

4 2
 Filling Shapes (Picture)
1 2

6
 Filling Shapes (Gradient)
1 2

3
4
 Filling Shapes (Texture)
1 2

3
Outlining Shapes (Weight)
1
2

3
Outlining Shapes (Dashes)
1
2

4
 Shape Effects
1

3
 Themes,
Transitions and
Animations
 Using Themes
1
2
4
6

7
5

38
 Background Styles

1
3

39
 Slide Transitions
1
2 4

40
 Transition (Sound)
1

2 3

41
Transition Timings

4 3

42
 Applying Animation

1
2 4 5

43
 Animation Pane
1
3
2

4
44
Using Animation Pane
2
1
3

6
4

5 7
8

9
45
 Advanced Animation

1
3

46
 Animation Timing
1

47
47
 Important
PowerPoint Tools
 Quick Slides
Reuse Slides

1
6

2
7

3
4
5 8
 Adding Sections
1
3
4
5

2 4
6

4
 Using Guides
1

51
Hiding Slides

2
 Header & Footer
1

2 3 9

6
7

53
 Creating Photo Album

1
3

5 8
4

6
7
 Delivering
Presentation
Sorting Slides

1
Making Rehearsals

2
3

4 7

6
 Slide Show
1 5

2 3 4

8
THANKS
 Placeholder

Placeholder

Speaker Notes Area

60