Topic-Filing system and

its need and benefits

Submitted by
Name-Musheer Ahmad Khan
Enrollment number-GM4022
Roll no-23BAMMW417

Submitted to
Mr.Mofikul Islam(Ex BSF)
Department of management Studies
Aligarh Muslim University
Introduction
• A file can be defined as a collection
of related records that give a
complete set of information about a
certain item or entity. A file can be
stored manually in a file cabinet or
electronically in computer storage
devices
Types of file systems

EXTENDED FILE HIERARCHICAL FILE FILE ALLOCATION NEW TECHNOLOGY

SYSTEM(EXT) SYSTEM(HFS) TABLE (FAT) FILE SYSTEM(NFTS)
Elements of computer A computer file is made up of three
file elements: characters, fields and records.
Characters
A character is the smallest element in a computer
file and refers to letter, number or symbol that can
be entered, stored and output by a computer. A
character is made up of seven or eight bits
depending on the character coding scheme used.
Field
A field is a single character or collection of
characters that represents a single piece of data.
For example, the student’s admission number is an
example of a field.
Records
A record is a collection of related fields that
Represents a single entities. e.g. in a class score
sheet, detail of each student in a row such as
admission number, name, total marks and position
make up a record.
Needs of filing system

PROTECTION OF RECORDS ALLOW YOU TO KEEP RECORDS OF A READY REFERENCE

FILE THROUGHOUT ITS ENTIRE LIFE
CYCLE
Benefits

• Information takes up much less

space than the manual filing
• It is much easier to update or
modify information
• It offers faster access and retrieval
of data
• It enhances data integrity and
reduces duplication
• It enhances security of data if
proper care is taken to secure it.
References
• Notes or Ppt provided by Mr.Mofikul Islam(Ex BSF)
• Internet