Philippine League of Secretaries to the Sanggunian, Inc.

Recording and Minutes

Franel S. Romanillos, MPA
National Vice President for Mindanao
Secretary to the Sangguniang Bayan of Tukuran, ZDS
Taking of minutes in a meeting is
important because it helps to
 Drive a plan of action
 Clarify
how, when, why and by whom decisions
were made
 Map out a plan for the action items (which helps
get the work done)
 Providevaluable information to those members
who are not able to attend the meeting
Minutes

Minutes are a concise record of:

 event,
 issues raised,
 suggestions,
 action points, and
 decided outcomes.
Characteristics of Minutes

 Narrative form
 In 3rd person
 Using Past tense
 Void of feelings
 Using one language only, if can not be avoided, the
other language is italized
 Recorded in a sequence of the Order of Business
Order of Business
 The sequence in which business is taken up
during the session

 This is usually provided in the Internal Rules and

Procedures
Order of Business
August 14, 2023

50th Regular Session

11th Sangguniang Bayan under LGC

ORDER OF BUSINESS

A. Call to Order - Presiding Officer

B. Opening Prayer -
C. National Anthem -
D. Roll Call - SB Secretary

E. Reading of the Minutes of the Previous Session

F. Privilege Hour - Hon. Isaias E. Amparado, Jr.

G. Question Hour - None

H. First reading and referral of proposed measures.

1. Certified Urgent request from the Municipal Mayor requesting authority to enter Agreement with LAM
CONSTRUCTION HEAVY EQUIPMENT TRADING on the PURCHASE OF DUMP TRUCK amounting to
Php3,965,000.00 (#364);
2. Certified Urgent request from the Municipal Mayor requesting authority to enter Agreement with HAWK
RESCUE EQUIPMENT AND GENERAL MERCHANDISE on the PURCHASE OF MOTORIZED BANKA
amounting to Php799,000.00 (#366);
3. Certified Urgent request from the Municipal Mayor requesting authority to enter Agreement with D-SHAN
PHARMA & TRADE CENTER on the PURCHASE OF ASSISTIVE DEVICE FOR PWD amounting to
Php300,000.00 (#366);
Minutes
Important features of Minutes
 Neatly done, observing proper margin (like a
picture frame)
 There is a Letterhead and footnote
 Proper page numbering
 There is proper recording of attendance
 Every page should be signed by members of the
council
 All approved resolutions and ordinances should
be included in the minutes (within the minutes
itself or as annexes)
 Duly attested by the Secretary and certifed by
the Presiding Officer
Falsification of Legislative Documents

Article 170 of the Revised Penal Code

An act of altering enacted/approved

or pending approval of:
legislative bill
Resolution
ordinance
Falsification of Public Documents
More common types of falsification:
 Counterfeiting or imitating any handwriting,
signature or rubric.
 Causing it to appear that a person have participated
in any act or proceeding when they did not in fact so
participated.
 Attributing to persons who have participated in an
act or proceeding statements other than those in
fact made by them
 Making untruthful statements in a narration of facts.
Falsification of Public Documents
 Altering true dates.
 Makingany alteration or intercalation in a genuine
document which changes its meaning.
 Issuingin an authenticated form of a document
purporting to be copy of an original document when
no such original exists, or including in such a copy a
statement contrary to, or different from, that of the
genuine original.
 Intercalatingany instruments or note relative to the
issuance thereof in a protocol, registry, or official
book.
Penalty for falsification
If committed by a private person
 Prisioncorrectional (six months and one day to
six years) in its medium and maximum period
and a fine of not more than P5,000 pesos

If committed by a public officer, employee

 Prisionmayor (six years and one day to twelve
years) in addition to court imposed fine
Stay safe and have a nice day!