Microsoft® Official Academic Course

Windows Operating System Fundamentals

Microsoft Technology Associate Exam 98-349

Lesson 6
Understanding File and Print Sharing
Objectives
Skill/Concept Exam Objective Objective Number
Understanding File and Printer Understand file and printer sharing 4.2
Sharing Basics
Configuring HomeGroup Understand file and printer sharing 4.2
Connections
Creating Public, Basic, and Advanced Understand file and printer sharing 4.2
Shares
Configuring Printer Sharing Understand file and printer sharing 4.2
File and Printer Sharing Basics
• Windows 10 provides many ways to share files or printers on
(1/2)
a network.
• The first step is to ensure that file and printer sharing is
turned on in the advanced sharing settings in Network
and Sharing Center.
File and Printer Sharing Basics
• A network location is a collection of security settings that’s
(2/2)
appropriate for the type of network to which you want to
connect. Windows 10 offers three broad categories of
network locations:
• Public network

• Private network

• Domain network
Advanced Sharing Settings in Windows 10
Network discovery
• Network discovery is a Windows feature that enables your
computer to find other computers and devices (such as
printers) on a connected network.
• It also lets you control whether other computers can see
your computer on the same network.
Configuring HomeGroup Connections
• When you run Windows 10 within a domain, Windows
servers and clients have several tools and mechanisms
available to share files and printers.
• Today, many households have multiple computers. A
homegroup is a group of computers on a home network that
can share files and printers.
• To protect your homegroup, you use a password.
The HomeGroup Page
Sharing libraries with HomeGroup members
Managing a HomeGroup
HomeGroup Limitations
• Can only share the contents of the libraries in the user’s
profile.
• To create or join a HomeGroup, computer’s network location
must be set to “Private network” (in the Network and Sharing
Center)
Workgroup
• Use a workgroup if you have a small office with peer-to-peer
network that includes a mix of computers running Windows
XP and higher, and you want to share files between them.
Public Folders
• The Public folder is an easy, quick and convenient way to
share files on computer.
• You can share files in your Public folders with other people
using the same computer and with people using other
computers on your network.
• Any file or folder you put in a Public folder is automatically
shared with the people who have access to them.
Public Folders
Configuring File Sharing
• Most users are not going to log on to a server directly to
access the data files. Instead, a drive or folder will be shared
(known as a shared folder), and they will access the data files
over the network.
• To help protect against unauthorized access, you should use
share permissions.
• When a user needs to access a network share, he will use the
universal naming convention (UNC), which is \\servername\
sharename.
Basic and Advanced Shares
• Basic and advanced sharing allows you to control who may
access specific files and folders located in your libraries.
• File sharing and network discovery must be turned on from
Network and Sharing Center (Advanced sharing settings).
• Password-protected sharing should be turned on for security
purposes.
Basic Sharing
• Basic sharing allows you to share a file or folder with a
specific user and restrict the user to Read or Read/Write
actions.
Setting Up a Basic Share
Setting Up a Basic Share
Advanced Sharing
• Advanced sharing offers the most control options and is the
best choice for protecting confidential information. For
example:
 Share files, folders, or an entire drive.

 Choose users or groups with which to share files and folders.

 Limit the number of users who can use a file or folder at the same
time.
 Set permissions on shared files and folders, such as allowing users
Read, Change, or Full Control permissions.
Setting Up a Advanced Share
Setting Up a Advanced Share
Setting Up a Advanced Share
Configuring File System Permissions
• The NTFS file permission tool is powerful and enables you to
control access to your files and folders whether they are
accessed across the network or by someone logging on to
the computer locally.
• NTFS file permissions are available on volumes formatted
with the NTFS file system.
NTFS and Share Permissions
• Share permissions
 Apply to users who connect to a shared folder over a network

• NTFS permissions
 Apply to users who log on locally or from across a network
Managing NTFS Permissions
NTFS permissions
Permission Description
Read Enables user/group to read the contents of the folder or file.

Read & Execute Enables user/group to read the contents of the folder or file and execute programs
in the folder.
Write Enables user/group to create files and folders.

Modify Enables user/group to read and write permissions. User can delete files within the
folder and view the contents of subfolders. User can modify the contents of the
file.
List Folder Enables user/group to view a list of files in the selected folder; user is not allowed
Contents to read the contents of a file or execute a file.
Full Control Enables user/group to add, change, move, and delete items. User can also add and
remove permissions on the folder and its subfolders and files
Understanding Effective NTFS Permissions
There are two types of permissions used in NTFS:
1. Explicit permissions: Permissions granted directly to a file
or folder.
2. Inherited permissions: Permissions that are granted to a
folder (parent object or container) that flow into child
objects (subfolders or files inside the parent folder).
Inherited Permissions
Inheritance when Copying Files or Folders
Inheritance when Moving Files or Folders
within an NTFS Volume
Inheritance when Moving Files or Folders
from One NTFS Volume to Another
Effective Permissions
• Effective permissions for a folder are permissions granted to
a user or group based on the permissions granted through
group membership and any permissions inherited from the
parent folder.
• Explicit Permissions Overwrite Inherited Permissions.
Viewing Effective Permissions on a Resource
• In Windows 10, the Effective Access tab enables you to view
the effective NTFS permissions for a user, group, or device
account on a resource.
• To access this tab, right-click the file or folder, choose
Properties, click the Security tab, and then click Advanced.
Viewing a User’s Effective Permissions
Combining NTFS and Share Permissions
• It is very common to combine share and NTFS permissions
when providing access to resources on NTFS volumes.
• When this happens, you must have a good understanding of
the cumulative effects to ensure that your resources remain
protected.
• If you set share permissions and NTFS permissions on a
shared folder, the more restrictive permissions apply to users
who access the shared folder.
Mapping Drives
• Drive mapping is a shortcut to a shared folder or drive on
another computer across a network.
• Instead of finding and connecting to the shared drive each
time you log on, you can create a mapped drive that is
available at all times.
• Network drive letters start from Z: and work down.
• Select any drive letter that’s not already in use.
Selecting the Map network drive command
Selecting a Drive Letter
A Shared Folder with a Drive Mapping
Configuring Printer Sharing
• You can assign permissions to a printer so that you can
specify who can use the printer, who can manage the printer,
and who can manage the print jobs.
• To configure the print sharing permissions, click the Security
tab of the Printer’s Properties.
Configuring Printer Permissions
Summary
• A network location is a collection of security settings that’s appropriate
(1/5)
for the type of network to which you want to connect.
• Network discovery is a Windows feature that enables your computer
to find other computers and devices (such as printers) on a connected
network. It also lets you control whether other computers can see your
computer on the same network.
Summary
• A homegroup is a group of computers on a home network that can
(2/5)
share files and printers.
• To protect your homegroup, you use a password. Similar to share
permissions, other people cannot change the files that you share
unless you give them permission to do so.
• Homegroups are relatively limited, when compared to folder sharing,
because you can only share the contents of the libraries in the user’s
profile.
Summary
• Windows 10 provides Public folders and traditional file sharing
(3/5)
capabilities to meet your networking needs.
• Public folders are a quick-and-easy way to share files with network
users and with other users on your computer.
• Basic and advanced sharing allow you to control who may access
specific files and folders located in your libraries.
Summary
• Advanced sharing offers the most options and is therefore the best
(4/5)
choice for protecting confidential information.
• To provide access to a drive or folder, you can share the drive or folder,
and users will access the data files over the network.
• To help protect against unauthorized drive or folder access, you
should use share permissions along with NTFS permissions (if the
shared folder is on an NTFS volume).
Summary
• When a user needs to access a network share, she will use the
(5/5)
universal naming convention (UNC), which is \\servername\
sharename.
• Printers are considered objects.

• As with NTFS files and folders, you can assign permissions to a printer
so that you can specify who can use the printer, who can manage the
printer, and who can manage the print jobs.
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