LESSON 5

Advanced Presentation
Skills
• Hyperlinks
• Embedding files and data
At the end of this lesson, the students should
be able to:

1. Maximize PowerPoint Presentation as an effective visual

aid tool.

2. Embed files and data to their PowerPoint Presentation;

and

3. Use hyperlinks to improve their PowerPoint

Presentation;
 PowerPoint

- is a highly innovative and versatile program that can ensure

a successful communication whether you’re presenting in
front of potential investors, a lecture theatre or simply in front
of your colleagues. The following are the five features you
should be using-if youy aren’t already. Learn everything
about these tips: they will improve your presentation skills
and allow you to communicate your message successfully.
 The five features of powerpoint

1) Adding smart art

2) Inserting Shapes

3) Inserting and Image

4) Slide Transitions

5) Adding Animations
 Creating an Effective
Presentation

1. Minimize: Keep slides counts to a minimum to maintain a

clear message and to keep the audience attentive.
Remember that the presentation is just a visual aid. Most
information should still come from the reporter.
2.Clarity: Avoid being to fancy by using font style that is
easy to read. Make sure that it is also big enough to be read
by the audience. Once you start making your presentation,
consider how big the screen is during your report.
3.Simplicity: Use bullets or short sentences. Summarize the
information on the screen to have your audience focus on
what the speaker is saying than on reading the slide. Limit
the content to six lines and seven words per line. This is
known as the 6 x 7 rule.
4. Visual: Use graphics to help in your presentation but not
too many to distract the audience. In addition, instead of
using table of data, use charts and graphs.
5. Consistency: Make your design uniform. Avoid having
different font styles and backgrounds.
6. Contrast: Use a light font on dark background or vice
versa. This is done so that it is easier to read. In most
instances, it is easier to read on screen if the background is
dark. This is due to the brightness of the screen.
 Using Hyperlinks in Microsoft
PowerPoint:
1. Select an object or
highlight a text.

2. Go to Insert >
Hyperlinks (under
links category) or use
the shortcut key Ctrl
+ K. The insert
Hyperlink dialog box
would appear.
 Using Hyperlinks in Microsoft
PowerPoint:
Link to Options:

a. Existing File or Web Page – creates a hyperlink to website or a local file

saved in your hard drive. Just browse your file in the dialog box or type the web
address.

b. Place in This Document – creates a hyperlink that allows you to jump to a

specific slide in your presentation.

c. Create a New Document – creates a hyperlink that once clicked, creates a

new document on your specified location.

d. E-mail Address – creates a hyperlink that opens Microsoft Outlook that

automatically adds your specified recipient on a new email.
 Using Hyperlinks in Microsoft
PowerPoint:

3. When done, click OK to apply your hyperlink.

 Embedding Objects in
Microsoft PowerPoint

Embedding objects is easy

using PowerPoint Presentation.
With this option, you can insert an
Excel file that would look like a
table to a PowerPoint Presentation.
 Embedding an Excel File to your
PowerPoint Presentation
1. Go to the Insert tab. Options:
a. Create New – creates a new file
2. On the Text group, from scratch. You can select on a
click on Object. wide variety of files listed.
3. The Insert Object b. Create from File – creates a file
from an existing file saved on your
dialog box would hard drive; simply browse the file to
appear: use it. Putting a check on the “link”
option will allow you to modify the
Excel file inside your PowerPoint
Presentation.

4. Once you are done, click OK.