PROJECT LIFE CYCLE:

EXECUTING ,CONTROLLIN
G & CLOSING
PROJECT INITIATION

The main goal is to formally select and start off projects

Key outputs include:
• Assigning the project manager
• Identifying key stakeholders
• Completing a business case
• Completing a project charter & getting signatures on it
PROJECT PLANNING

The main purpose of project planning is to guide execution

Key outputs include:
• A team contract
• A scope statement
• A work breakdown structure (WBS)
• A project schedule, in the form of a Gantt chart with all
dependencies and resources entered
• A list of prioritized risks
PROJECT EXECUTING
• The project execution stage is where your team does the
actual work.
• It usually takes the most time and resources to perform
project execution since the products of the project are
produced here
• The most important output of execution is work results
(deliverables)
PROJECT EXECUTING

Steps for the project execution phase may include the

following:
• Creating tasks and organizing workflows: Assign granular

aspects of the projects to the appropriate team members,

making sure team members are not overworked
• Briefing team members on tasks: Explain tasks to team

members, providing necessary guidance on how they

should be completed, and organizing process-related
training if necessary
PROJECT EXECUTING

Steps for the project execution phase may include the

following:
• Communicating with team members, clients, and upper

management: Provide updates to project stakeholders at

all levels
• Monitoring quality of work: Ensure that team members are

meeting their time and quality goals for tasks

• Managing budget: Monitor spending and keeping the

project on track in terms of assets and resources

PROJECT EXECUTING
• Project managers
– must use their leadership skills to handle the many challenges
that occur during project execution
– job is to establish efficient workflows and carefully monitor the
progress of your team.
– must consistently maintain effective collaboration between
project stakeholders.
– This ensures that everyone stays on the same page and the
project runs smoothly without any issues.
PROJECT CONTROLLING
• Controlling involves measuring progress toward project
objectives,
• Monitoring deviation from the plan, and taking corrective
actions
• Controlling affects all other process groups and occurs
during all phases of the project life cycle
• Status and progress reports are important outputs of
controlling
PROJECT CONTROLLING
• As a project manager
– you can make sure that no one deviates from the original plan
by establishing Critical Success Factors (CSF) and Key
Performance Indicators (KPI).
– is also responsible for quantitatively tracking the effort and cost
during the process.
– This tracking not only ensures that the project remains within
the budget but also is important for future projects.
PROJECT CONTROLLING
• Activities
– Integrated change control
– Scope verification
– Scope change control
– Schedule control
– Cost control
– Quality control
– Performance reporting
– Risk monitoring & control
PROJECT CLOSING
• This is the final phase of the project management
process.
• The project closure stage indicates the end of the project
after the final delivery.
• There are times when external talent is hired specifically
for the project on contract.
• Terminating these contracts and completing the
necessary paperwork is also the responsibility of the
project manager.
PROJECT CLOSING
• Gaining stakeholder and customer acceptance of the final
product.
• Bringing the project, or project phase, to an orderly end
• Even if projects are not completed, they should be closed
out to learn from the past
• Lessons learned are important outputs. Most projects
include a final report and presentations
PROJECT CLOSING

Project management steps for the closure phase

Steps for the project closure phase may include the
following:
• Analyzing project performance: Determine whether the

project's goals were met (tasks completed, on time and

on budget) and the initial problem solved using a
prepared checklist.
PROJECT CLOSING

Project management steps for the closure phase

• Analyzing team performance: Evaluate how team

members performed, including whether they met their
goals along with timeliness and quality of work
• Documenting project closure: Make sure that all aspects
of the project are completed with no loose ends remaining
and providing reports to key stakeholders
PROJECT CLOSING

Project management steps for the closure phase

• Conducting post-implementation reviews: Conduct a final

analysis of the project, taking into account lessons
learned for similar projects in the future
• Accounting for used and unused budget: Allocate
remaining resources for future projects
POST-PROJECT FOLLOW-UP
• Many organizations have realized that it’s important to
review the results of projects a year or so after they have
been completed

• Many projects project potential savings, so it’s important

to review the financial estimates and help learn from the
past in preparing new estimates
POST-PROJECT FOLLOW-UP

Activities:
• Administrative closure

• Post-implementation review/Lessons learnt

• Document archive
SIMPLIFY YOUR PROJECT MANAGEMENT
PROCESS

Nowadays, using cloud-based software is a common

way of storing all of the documents related to the project.
Dividing a project into multiple phases gives the
project a semblance of predictability. It gives a framework
to operate, making it easier to plan and execute. While
spreadsheets and post-it notes sufficed in the past, the
requirements of modern project management are
completely different.